Operations - Administrator
2 months ago
Operations Administrator
Position Summary
The Operations Administrator supports the Operations team in ensuring seamless workflows within the steel industry. This role demands exceptional organizational skills, enabling the Operations Administrator to effectively prioritize tasks, manage data entry, and meet deadlines consistently in a dynamic, fast-paced environment. The position plays a crucial part in maintaining accuracy and efficiency in job site quotations, inventory allocation, and order processing. The Operations Administrator plays a vital role in fostering positive relationships internally and externally, coordinating shop drawing orders, and supporting various departments including Shipping and Receiving. This position is based in our Bowmanville Facility.
Position Functions
- Demonstrate strong organizational skills to prioritize tasks and meet deadlines consistently.
- Job site quotation data entry.
- Quotation management in Salesforce, Document management in Google Drive.
- Coordinate shop drawing orders.
- Ensures orders are separated by Cut to Size - STOCK
- Printing, Stamping of all shop bills. Ensuring shop bills are out in a timely fashion to ensure customer deadlines for shipment are met.
- Preparation of Allocation/Cut sheets to shop floor
- Provide Sales personnel assistance as required for Inventory Allocation
- ERP order entry.
- Consistent communication between various roles within the department to complete various administrative tasks.
- Maintain professionalism and effective communication through written correspondence, phone calls, and in-person interactions.
- Adapt quickly to changing priorities and enjoy multitasking in a fast-paced environment.
Working Conditions
The successful incumbent will be working 40+ hours per week in an office setting. On-going use of computers is required.
Physical Requirements
NONE
Direct Reports
NONE
Core Competencies
- Customer Focus
- Communication
- Team Work
- Quality Orientation
- Time Management
- Analytical & Mathematical Reasoning
- Decision Making and Judgement
- Planning and Organizing
- Problem Solving
- Result Focus
- Accountability and Dependability
- Developmental & Continual Learning
Preferred Qualifications
Post-Secondary Degree/Diploma in Business Administration or an acceptable combination of education and relevant working experience
Proficiency in Google Suites, Salesforce and Microsoft Office / Excel, with a willingness to advance knowledge and skills.
Ability to build and maintain lasting relationships with customers and colleagues.
Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams and departments.
Detail-oriented and organized, with the ability to prioritize tasks and manage multiple priorities effectively.
Self-motivated and proactive, with a demonstrated ability to work independently and as part of a team.
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