Receptionist/administration
5 months ago
It's Your Time, a rapidly growing Administrative Consulting business, is seeking a Receptionist/Admin person to provide efficient day to day support to It’s Your Time and provide stellar customer service and reception support to It’s Your Time’s clients.
If you are highly organized, passionate about helping business owners to succeed and love working with a creative entrepreneurial team this could be the job for you.
**Responsibilities and Duties**
**Key Responsibilities**:
- Provides a professional, positive and energetic first point of contact for all current and potential clients
- Provides professional, positive and energetic first point of contact representing It’s Your Time’s clients
- Supports the Team lead in maintaining regular contact and positive relationships with current, past and prospective clients
- Takes leadership in evolving the reception systems to enhance efficiency, service and sales
**Primary Duties**:
- **In-Direct Client Support**(15% - percentage of employee’s time devoted to this duty)
- Provide client administrative support services based at It’s Your Time’s offices as well as client’s place of business if required.
- Uses software and programs designated by the client and their systems.
- Consults appropriately with It’s Your Time’s Office Manager on client issues and challenges.
- **General Administration**(15% - percentage of employee’s time devoted to this duty)
- Maintain and upgrade all reception systems as required
- Use word processing, spreadsheet, and database software
- Sort incoming mail, faxes, and deliveries for distribution
- Prepare and send outgoing faxes, mail, and packages
- Data entry and upkeep of Insightly ensuring a high level of accuracy
- Confirm schedule and appointments for Owner and Consultants
- Provide general administrative support to Office Manager & Consultants as required
- Send out birthday, anniversary and thank you cards
- Purchase and arrange for delivery of client gifts
- **Reception**(70% - percentage of employee’s time devoted to this duty)
- Answer general phone inquiries and greet walk-in customers in a professional, courteous and cheerful manner
- Direct phone inquiries to the appropriate Team Member
- Reply to general information requests with the accurate information
- Ensure Team Members receive accurate messages that include name and phone number in a timely manner.
- Answer phones on behalf of It’s Your Time’s clients in a friendly cheerful manner adhering to the guidelines laid out by individual clients.
**Authority and Reporting**:
The Receptionist reports to Administrative team lead. He/she will also be providing reception support to clients and will need to manage time appropriately to meet It’s Your Time’s internal needs and those of clients efficiently.
**Qualifications and Skills**
- Excellent written and verbal communication skills. (Fluency in English is required.)
- Intermediate ability in Microsoft Office Suite (Word, Excel, Office, PowerPoint) as well as Outlook
- High comfort level / aptitude for learning new technology
- Proficient in database management software
- Proficient in using DropBox (and similar programs), Google Calendar, CRMS, Microsoft Suite and other tools to facilitate working with a virtual/mobile team and client base
- Basic to intermediate website and social media administration ability (experience in using Facebook, Twitter, LinkedIn, blogging, updating websites etc.)
- Proficient in use of all office equipment Technology and systems savvy. Able to teach/coach clients to use technology and systems to help them work more effectively.
- Embraces learning new systems and technology.
**Personal Qualifications**:
- Highly organized with the ability to get and keep others organized.
- Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to develop a work schedule, set goals, create / implement actions plans and monitor progress towards goals; and ability to make clear, timely decisions.
- A love of people and a passion for great customer service (both to IYT Team and clients).
- Able to anticipate, understand, and respond to the needs of Owner and clients to meet or exceed expectations.
- Self-motivated with a knack for fostering a team mentality in others. Able to work well on their own while also adapting to the changing needs and demands of the team.
- Works cooperatively with the team to set goals, resolve problems, and enhance organizational effectiveness and results.
- Able to adapt quickly to changing demands.
**Working Conditions**:
The Receptionist will work from our new Edmonton office. Business hours
Pay: $48,000.00-$53,000.00 per year
**Benefits**:
- Extended health care
Schedule:
- Monday to Friday
Work Location: In person
-
Receptionist/administrator
6 months ago
Edmonton, Canada Atlas Granite Inc Full time**What does a Receptionist do?** As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and...
-
Receptionist/administration
4 weeks ago
Edmonton, Canada Westmount Denture Clinic Full time**Join Our Team at Westmount Denture Clinic!** **Position: Receptionist** **Location: Westmount Denture Clinic** **About Us**: At Westmount Denture Clinic, we pride ourselves on providing exceptional dental care in a warm and welcoming environment. Our team is dedicated to ensuring our patients receive the best service possible, and we are looking for a...
-
Receptionist/administrator
2 months ago
Edmonton, Canada Jani-King Full time*Job Summary* We are looking for a personable and professional Receptionist to join our team on a part-time basis. As the first point of contact for our company, the Receptionist will provide essential administrative support across the organization. *Responsibilities* - Warmly greet and assist visitors upon arrival. - Direct guests to the appropriate...
-
Receptionist/administration
5 months ago
Edmonton, Canada Auto Obsessed Full timeAuto Obsessed is growing and looking to expand our team, now recruiting for an Receptionist/Administration Auto Obsessed is an automotive specialty detailing and detailing products boutique: we cater to the most discerning automotive clientele. Our shop is brightly lit, clean and designed with the comfort and safety of our employees in mind. We offer...
-
Receptionist/administrator
1 month ago
Edmonton, Canada Kingsway Auto Centre Full timeLocation: 11130 149 St, Edmonton, AB About Us: Kingsway Auto Centre is a trusted used car dealership in Edmonton, specializing in high-quality pre-owned vehicles. Our commitment to exceptional customer service has made us a go-to destination for reliable vehicles at competitive prices. We are currently seeking a friendly and organized receptionist to join...
-
Receptionist/sales Administrator
2 months ago
Edmonton, Canada Edmonton BMW Full time**Grow Your Career with the Edmonton BMW!** We have an opportunity for a Full-Time **Receptionist/Sales Administrator** to join our group of dealers. We are looking for someone that is willing to go the extra mile, someone that isn’t afraid of a challenge. As a dealership **Receptionist/Sales Administrator**, you are the person responsible for being the...
-
Receptionist/sales Administrator
6 months ago
Edmonton, Canada Yachimec Group Full time**Grow Your Career with the Yachimec Group!** We have an opportunity for a Full-Time **Receptionist/Sales Administrator** to join our group of dealers. We are looking for someone that is willing to go the extra mile, someone that isn’t afraid of a challenge. As a dealership **Receptionist/Sales Administrator**, you are the person responsible for being the...
-
Receptionist / Administrative Assistant
5 months ago
Edmonton, Canada HGA Services Inc. Full time**Reporting to the Manager of Administration, the Receptionist is the first point of contact for clients and has a key role in ensuring clients are welcomed positively. Representing HGA with their friendly demeanor, exceptional communication skills, and problem-solving mindset will be crucial in succeeding in the Receptionist role. This position coordinates...
-
Receptionist/administration
5 months ago
Edmonton, Canada Innovation Physical Therapy Full timeInnovation Physical Therapy is pleased to be in a period of expansion and growth. As such, we are looking for an experienced and motivated **Assistant/Receptionist **who has a mature and professional attitude to join our existing team. **Available shifts**: 1. Floating Administrative Assistant/Receptionist who is available to travel to all locations, as...
-
Receptionist/administrative Assistant
5 months ago
Edmonton, Canada HGA Services Inc. Full timeReporting to the Manager of Administration, the Receptionist is the first point of contact for clients and has a key role in ensuring clients are welcomed positively. Representing HGA with their friendly demeanor, exceptional communication skills, and problem-solving mindset will be crucial in succeeding in the Receptionist role. This position coordinates...
-
Receptionist/administrator
3 months ago
Edmonton, Canada Alexander Valve & Supply Full time**Overview** **Job Description & Responsibilities** Administrative Support: - Provide general administrative support to ensure the smooth operation of the office. - Manage and maintain office files, records, and documents. Communication: - Answer and screen phone calls, take messages, and respond to inquiries. Data Entry and Record-Keeping: -...
-
Receptionist and Administrative Assistant
2 months ago
Edmonton, Canada Cranesmart Systems Inc. Full timeJoin our team at Cranesmart Systems, a global leader in crane safety equipment manufacturing, as a Receptionist. We are seeking a dedicated and professional individual to be the first point of contact for our company. As a receptionist, you will play a crucial role in providing exceptional customer service and ensuring efficient office...
-
Receptionist/administrative Assistant
2 months ago
Edmonton, Canada Casawise Property Management Full time**About Us**: At Casawise, we are dedicated to delivering exceptional property management services and fostering a positive environment for both our clients and team members. We are currently seeking a proactive and detail-oriented Receptionist / Administrative Assistant to join our dynamic team. **Position Overview**: As a Receptionist / Administrative...
-
Receptionist/administrator
6 months ago
Edmonton, Canada Alliance Counselling and Assessment Full time'''Duties''' - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls to the appropriate departments - Provide accurate information to callers and visitors regarding company services and products - Perform data entry tasks to update and maintain customer records - Schedule appointments and manage the office...
-
Administrative Receptionist
5 months ago
Edmonton, Canada Lifemark Health Group Full time**Administrative Receptionist (Floater) - Lifemark Health Group - Edmonton and Surrounding Area** The Administrative Receptionist** **is responsible for fostering a strong relationship between the clinic and its customers, including patients, staff, funders and referral sources. This is achieved by efficiently providing administrative support and...
-
Receptionist/office Administrator
3 weeks ago
Edmonton, Canada Jayman Built Full timeBuilder of the year 23 times. Picture a career with us. We currently have an opportunity for a Receptionist/ Office Administrator in our Edmonton location. Your commitment to our customers and office staff contributes to the overall customer experience. The ideal applicant will be responsible for providing administrative support as required to all...
-
Receptionist/administrative Assistant
2 months ago
Edmonton, Canada Elevation Physiotherapy Full time1. Communication: Do you have strong verbal and written communication skills? 2. Collaboration: Do you enjoy working in a team alongside other Receptionists as well as a Health Care Team? 3. Excellence: Do you value excellence and are you persistent with a strong work ethic? 4. Contentment: Do you enjoy working as a Receptionist, speaking with people over...
-
Receptionist/administration
1 month ago
Edmonton, Canada Ambrosia Wellness & Beauty (Currently operating as Greenlite Massage) Full time**Receptionist at Ambrosia Wellness & Beauty** We are excited to announce an opening for a Receptionist role at our newly rebranded Ambrosia Wellness & Beauty, a subsidiary of the successful Greenlite Massage business. **Responsibilities**: - Welcome and check-in clients, creating a positive and inviting atmosphere - Use our Electronic Medical Records...
-
Receptionist/administrative Assistant
6 months ago
Edmonton, Canada Pactum Law Full timeWe are a downtown law firm currently seeking an enthusiastic individual who can work well with others as our front desk receptionist and can assist with administrative tasks. The salary offer may be adjusted for experience and qualifications. **Responsibilities**: Intake of phone calls on a multi-line switchboard. Greeting clients and providing information...
-
Administrative Dental Receptionist
2 weeks ago
Edmonton, Canada Edmonton Dental Clinic Full time**Overview** **Duties** - Greet patients warmly and assist them with the check-in process. - Schedule appointments and manage the dental office calendar efficiently. - Handle phone calls, including answering inquiries and directing calls appropriately. - Maintain accurate patient records using Cleardent software. - Process patient information and insurance...