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Administrative Assistant

3 months ago

Vancouver, Canada E-Comm 9-1-1 Full time

**WHO WE ARE**

At E-Comm 9-1-1, we are committed to building a diverse and inclusive workforce that represents the many communities that we proudly serve.

OUR VALUES
RESPECT | ACCOUNTABILITY | INTEGRITY | SERVICE | COLLABORATION

In addition to providing administrative support to the team, you will also be the first point of contact for staff and visitors to the People & Culture office, providing a warm and welcoming atmosphere. You will play a crucial role in creating a positive first impression and ensuring the smooth flow of day-to-day operations.

An understanding of the importance of diplomacy and confidentiality is essential in this position, as you will frequently handle confidential and sensitive information.

What you will need:

- The ability to work in an agile, fast and constantly changing environment
- Excellent track record in administration or executive assistant roles
- Strong organizational and time management skills with an ability to manage multiple competing priorities
- A genuine interest in People & Culture initiatives, programs and practices
- A solution-focused, can-do attitude
- Excellent team spirit and collaboration skills

Key Responsibilities:

- Provide administrative support to People & Culture team members including Talent, Culture and Engagement and Learning & Development
- Oversee the Police Security Clearance process by ensuring the timely and accurate completion of new files and renewals
- Managing probationary periods for new hires in support of operations, tech services and corporate services
- Act as general first point of contact for current and prospective employees
- Act as the face of People & Culture for employee, stakeholders and visitors to E-Comm 911
- Assist in maintaining office supplies and equipment
- Prepare and edit documents, reports, and presentations
- Act as backup coverage for Executive Assistant to VP, People and Culture during vacations and as needed due to project work and other key deliverables
- Manage and organize schedules, appointments, and meetings.

**WHAT YOU BRING**:

- Proven experience as an administrative assistant or in a related role
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and time-management skills
- Excellent written and verbal communication abilities
- Ability to handle confidential information with discretion
- Detail-oriented and able to multitask effectively
- Positive attitude and a willingness to learn

**SECURITY REQUIREMENTS**:
As a condition of employment at E-Comm, the required Police Security Clearance applicable to the position must be acquired and maintained. This is a process carried out by our law enforcement partner agencies, facilitated by E-Comm. The minimum residency in Canada to qualify for this position, as established by our law enforcement partner agencies, is 3 years.

**WHAT WE OFFER**:

- Competitive salary - with the opportunity for increases
- Generous vacation allowance
- Earned Time Off - eligibility to participate in our Accumulated Time-Off Program
- 100% paid extended health and dental benefits
- Pension - employer matched contributions to Municipal Pension Plan, a defined benefits plan
- Career development - we are supportive in developing your skills while pursuing your career at E-Comm

**Vaccination Policy**: E-Comm 911 has a vaccination policy that is currently suspended. However, should the policy be reinstated, it will be a requirement for all current and future employees.

**JOB DETAILS**:

- Number of positions: 1
- Job status: Regular Full-Time
- Hours of work: Monday to Friday, 40 hours per week
- Wage/Salary: Associate 1 ($54,475.20 - $68,099.20 per annum - 2024 rates)
- Employee Group: Exempt
- Department: People & Culture
- Location: E-Comm Lower Mainland (3301 Pender Street, Vancouver, BC)