Office Administrator/project Coordinator

4 weeks ago

Scarborough, Canada Bazay Blacksmithing Full time

Job description

We are seeking a proactive, detail-oriented and organized office administrator who wants to take ownership of the day-to-day operations of a creative custom metalwork shop. You will be an integral member of our team and will be entrusted with all the things that Bazay Blacksmithing needs to deliver strong front-of-house service while continuing to grow its client base and expand the scope of its projects. This is a generalist role that covers multiple disciplines, with opportunity for growth.

**Role & Responsibilities**:

- Maintain a manual and electronic filing and records management system. Organize and maintain meeting schedules and other times-sensitive on
- and off-site appointments.
- Track incoming requests for quotes, orders, and project-related correspondence, to help manage workflow and support owner in developing budgets and assigning work.
- Maintain the shared spaces of the office, greet visitors, coordinate courier pick-ups/deliveries and generally keep the place running smoothly.
- Process weekly payroll, including accurate and timely source deductions.
- Manage accounts receivable/accounts payable, including statement reconciliation.
- Purchase office supplies and equipment. In addition, monitor product and inventory.
- Organize paper and digital files to make sure that everything is in a logical place.
- Perform a variety of clerical tasks such as checking invoices and inputting into computerized financial system, ordering and maintaining stock, liaising with clients and vendors to reconcile monthly billing.
- Be mindful of possible everyday improvements to existing processes and the office in general.
- **organize and communicate details related to a specific assignment or task while serving as an interface between team members and managers**.
- Coordinating project schedules, resources, equipment and information
- Liaising with clients to identify and define project requirements, scope and objectives
- Ensuring that clients’ needs are met as the project evolves

**Requirements**:

- You have well developed communication and customer service skills to help manage complex business relationships.
- You have highly developed organizational and priority setting skills to manage a variety of tasks with varying complexity and timeliness
- You can work independently in a fast paced, high-volume environment with mínimal supervision.
- You are confident reading incoming correspondence, determining if there are any issues that need to be addressed immediately, and gathering the information necessary to recommend a course of action.
- You demonstrate good judgment in decision-making, relationship management and ensure issues are brought to the attention of the business owner in a timely manner.
- At least 2 years of previous experience of working in an office environment.
- An aptitude for technology. At minimum, must be proficient in QuickBooks and Excel.

**Nice to have**:

- Bookkeeping certification; or working toward completion.
- An interest in interior design and architecture.
- Social media marketing aptitude, especially Instagram (ability to identify opportunities and generate creative, compelling content).

**About Bazay Blacksmithing**

Bazay Blacksmithing is a custom metal shop based in Toronto. We specialize in pushing the boundaries to meet the needs of current and future clients. We strive to build on our strengths, develop innovative approaches and leverage our collective knowledge to confidently meet any design challenge. We work with local and international designers, architects and tradespeople, to produce unique and custom furniture, interior design elements and architectural features.

This position offers competitive compensation, winter holiday week off and half-day Fridays in July and August. Our facility is located near Eglinton Avenue East and Victoria Park Road, has on-site parking and is easily accessible by public transit (TTC).

**Salary**: $55,000.00-$70,000.00 per year

**Benefits**:

- Casual dress
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Scarborough, ON: reliably commute or plan to relocate before starting work (preferred)

Work Location: One location

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