Facilities and Projects Coordinator

1 week ago


Scarborough, Canada Senior Persons Living Connected Full time

**Mission Statement**: Understand the aspirations of seniors and respond with innovative supports.

**Vision Statement**: Building inclusive communities where all seniors are connected to living their best possible life.

**What to expect when you join SPLC**:

- Competitive Compensation and Benefits.
- Rewarding career that supports meaningful work in our communities.
- Training and Professional Development opportunities.
- Healthy and safe working environment.

**Position**:**:Facilities & Project Coordinator

**Reports to**: Director of Facilities and Properties

**Date Posted:**:May 23 2023

**Deadline**: Open till position filled

**Position Summary**:
The Facilities & Project Coordinator is responsible for coordinating capital and operational projects through project life cycle for tenant's apartment suites and common areas of the building infrastructure and grounds. In addition, to coordinate other facilities and service related activities to support the Facilities and Properties Department.

**Responsibilities**:
**1. Project administration and coordination**:

- Secures and manages business relationships with vendors as well as internal and external stakeholders
- Prepares Request for Quotations (RFQs), Request for Information (RFIs) and Request For Proposals (RFPs) using reputable companies for services contracts, operational projects and small capital projects that meets the organization's needs
- Initiates, plan, schedule, monitor and close projects using industry standards and project guidelines
- Ensures project issues, deficiencies and risks are identified, quantified, managed, tracked and resolved.
- Inspects work completed by vendors and contracts for quality workmanship as per SLA, department standards, safety and code compliance applicable to the project environment.

**2. Coordinates residential apartment renovations and inspections**:

- Plans, organizes and coordinates all renovation activities for apartment suites within schedule
- Inspects apartment suites after receipt of termination notice before and after move out with maintenance staff, tenants and residents
- Liaises with maintenance, janitorial and housing staff to coordinate and schedule all in-house maintenance and janitorial work is complete before scheduled occupancy and annual inspection of apartment suites for all buildings

**3. Provides administrative support**:

- Prepares communication materials including notices for all facilities and project related activities
- Manages all long-term service contracts with database on contract life and provides annual updates for renewals to supervisor e.g. set up database, track expiry and renewal dates

**Education***:

- Post Secondary education in Facilities Management, Project Co-ordination, Property Administration or Management, or Business or equivalent

**Skills & Experience***:

- Two (2) years project coordination, facilities management, property management or business administration experience
- Knowledge of facilities related issues considered an asset
- Familiarity with different codes OSHA, Building Code, Fire Code, Rental Tenancies Act, Housing Services Act
- Ability to understand architectural drawings and specifications is an asset
- Ability to prepare SOPs, RFIs, RFPs, RFQs for small projects as well as any other related project documents
- Proficiency in Microsoft Office, specifically Word, PowerPoint, Project, and Excel
- Strong organizational skills with attention to detail and the ability to multi-task and prioritize
- Ability to demonstrate excellent communication when interacting with internal and external stakeholders
- Ability to work in a team environment and independently with mínimal supervision
- Ability to speak English, Mandarin, and/or Cantonese

**Others**:

- Vulnerable Sector screening required
- Proof of full COVID 19 vaccination required


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