Junior Project Coordinator

3 weeks ago

Scarborough, Canada Everest Signs Full time

**EVEREST SIGNS**

**HIRING - JUNIOR PROJECT COORDINATOR / OFFICE ADMIN**

**Company**

Everest Signs has been in operation since 1986. We have a 20,000 Sq Ft. sign manufacturing facility in Toronto (GTA East). We manufacture all signage (illuminated and non-illuminated) in house and install using our own crane / bucket trucks.

**Position**

Junior Project Coordinator / Office Admin

**Job description**

Everest Signs is seeking a qualified and motivated individual to join our Toronto-based team as a Junior Project Coordinator / Office Admin, based in office and reporting to the Senior Project Coordinator & Operations Manager**. **The hired individual will be responsible for supporting the execution of signage projects by working collaboratively with designers, architects, suppliers, contractors and inhouse fabrication / installation crews.

**Duties Include**
- Assist the Senior Project Coordinator & Operations Manager with overall project execution including document control, coordination, quality control, logistics and project status
- Manage the flow of documentation for the project, sub-trades, schedule, and crew time on site
- Follow up with outside trades and consultants, reporting submissions and drawings
- Occasionally travel to sites to conduct site checks, including taking measurements and photos
- Updating the Senior Project Coordinator with status reports including approvals, design mock-ups and installation details
- Prepare document transmittals and maintain document registers such as site instructions, change orders, drawings etc.
- Assist the Operations Manager with administration tasks, such as preparation of monthly reports, ordering supplies, freight shipping, trade communication between suppliers and sometimes clients.
- Majority of tasks will be logistics related and will require interaction and efficient communication between all departments at Everest Signs. Departments include: Sales, Graphics, Admin, Fabrication, Painting, Shipping & Receiving, Assembly, and Installation & Electrical Installation.
- Answer + direct phone calls
- Maintain the internal database of ongoing projects
- Sources material, proposes pricing, arranges transportation, organizes logistics and delivery schedules
- Work with the Project Coordinator, Sales Manager and Accountant to support daily functions
- Liaising with other departments to ensure that we are always delivering a positive customer experience
- Assist Accounting Department in Receivables and Payables
- Invoicing
- Receive + process payments
- Collect employee time sheets and for payroll
- Ordering materials and sourcing out pricing from multiple vendors
- Filing receipts for bookkeeping


**Desired Skills and Experience**
- Completion of College/CEGEP/vocational or technical training preferably in an engineering, construction or related field.
- Experience with MS Office (advanced level) and Excel (advanced level) is essential
- Experience in Adobe Acrobat and Illustrator is an asset
- Experience in AutoCAD software is an asset
- Experience in general accounting principles and procedures is an asset
- Math and architectural blue print reading skills essential
- Excellent verbal and written communication skills
- Fast typing skills
- Previous work experience in the signage manufacturing or custom metal manufacturing industry is preferred
- Ability to work with others as a team.
- Ability to work flexible hours as the project schedule demands
- Excellent organizational skills, attention to detail, and ability to work effectively/accurately under pressure.
- This position is heavily measurements and basic mathematics-based.
- Written and oral proficiency in English is essential
- A valid Ontario Drivers License and own vehicle will be an asset.
- At least 2-3 years experience working in Coordination and Administration in an office environment
- Typing, filing and collecting invoices
- Self-starter, highly-motivated, strong desire to meet objectives and succeed
- Strong negotiation and closing skills
- Strong problem solving and decision making skills

Industry

Sign Manufacturing / Custom Metal Fabrication

Job function

Project Coordination and Office Administration

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verification.

**Salary**: $39,000.00-$44,000.00 per year

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- project management: 2 years (preferred)

Work Location: In person

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