Administrative Student Affairs Coordinator

2 weeks ago


Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Position Summary:
Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures. Coordinates activities related to admission, examinations, registration and graduation. Advises students and resolves problems in relation to their files. Edits documents for grammar and accuracy. Administers unit accounts.

Major Duties and Responsibilities:
- Acts as resource person regarding academic and administrative policies and procedures. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate internal and external resource persons to obtain and provide information on diverse and complex issues.- Receives and provides detailed information and explanations to students. Controls enrolment in courses. Completes and approves forms concerning course or program changes, interdepartmental or interuniversity registration, and residency and internship programs.- Assists academic advisors in relation to matters such as equivalencies, recognition of courses from other institutions, transfer of credits, and probationary status. Prepares and verifies files. Coordinates and schedules student interviews.-
- Verifies and compiles grades. Coordinates submission of grades and requests for grade revisions as well as deferred exams. Verifies and corrects transcripts. Prepares for and attends evaluation meetings and follows up as required.- Produces reports and statistics. Takes note and types various documents such as correspondence, reports, memos, etc. Updates, prepares and coordinates publication of documents such as publicity brochures, departmental handbooks, and annual reports, including maintaining and updating web pages. Drafts correspondence and other short documents of a complex nature. Formats documents and edits for grammar, spelling and accuracy. Signs certain documents.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:
Direct experience working with students to improve and enhance the student experience, and to create student success. Client-focused, with a high level of tact, diplomacy, and professionalism and an ability to work productively with students, faculty and staff, external school and government partners, and the public. Familiarity and comprehensive knowledge of the Quebec elementary and secondary school systems. Experience working with and navigating internal and external policies and procedures. Active listening skills as well as the ability to clearly transmit and receive information both in writing and verbally. Demonstrated organizational skills and ability to multitask. Strong MS Excel skills, with attention to detail as it pertains to coding, reviewing, and summarizing student records. Demonstrated ability to prioritize and meet deadlines. Ability to work autonomously and as part of a team. Experience with content and/or web management systems, as well as information/administrative systems (e.g. Banner SIS, Minerva, CRMs). English and French, spoken and written.
- Minimum Education and Experience:

- DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:



(MUNACA Level G) $30.28 - $37.52
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Internships Administrator
Position End Date (If applicable):

2024-01-11
- Deadline to Apply:

- 2023-01-24
- ._



  • Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as...


  • Canada McGill University Full time

    Veuillez référer au guide pour obtenir des instructions sur la façon de postuler. Si vous êtes un employé actif de McGill (c.à-d. actuellement dans un contrat ou un poste actif à l'Université McGill), ne postulez pas via ce site de carrière. Connectez-vous à votre compte McGill Workday et postulez à cette affichage en utilisant le rapport Find...

  • Student Coordinnator

    4 weeks ago


    Canada LCI Education Full time

    LCI Education is a diverse learning community of 12 select higher education institutions with 23 campuses on 5 continents, and 2,000 colleagues involved in educating over 20,000 learners worldwide each year. LCI Education also provides solutions to workforce challenges with adaptive digital learning options and much more. LCI Education harmonizes its...

  • Student Counselor

    4 weeks ago


    Canada Bimose Tribal Council Inc. Full time

    Anishinaabe Student Mental Health Counselor Location: Beaver Brae Secondary School - Kenora, ON The Anishinaabe Student Mental Health Counselor plays a pivotal role in supporting the emotional, social, and academic development of Anishinaabe students. The candidate will be responsible for providing culturally sensitive services, developing and...

  • Summer Student

    2 weeks ago


    Canada McBride Career Group Inc. Full time

    Reporting to the Executive Director, in this fulltime role (student must be able to work 30 hours/week, and commit to a minimum of 6 weeks of employment, maximum of 15 weeks), you will have a variety of tasks, including working in the warehouse, sorting food, preparing hampers, coordinating volunteers, and assisting with general administration. START DATE:...


  • Canada Oh Baby School of Holistic Nutrition Full time

    Department: OperationsLocation: Remote, within CanadaReports to: Operations ManagerTravel Requirements: NoneEmployment Type: 8-month contract, Part-time (25 hours per week or 5 hours per day Monday - Friday) About Oh Baby School of Holistic Nutrition We are advocates for women’s health specializing in naturally nourishing fertility, pregnancy,...


  • Canada Oh Baby School of Holistic Nutrition Full time

    Department : Operations Location : Remote, within Canada Reports to: Operations Manager Travel Requirements: None Employment Type: 8-month contract, Part-time (25 hours per week or 5 hours per day Monday - Friday)   About Oh Baby School of Holistic Nutrition   We are advocates for women’s health specializing in naturally nourishing fertility,...


  • Canada Oh Baby School of Holistic Nutrition Full time

    Department: OperationsLocation: Remote, within CanadaReports to: Operations ManagerTravel Requirements: NoneEmployment Type: 8-month contract, Part-time (25 hours per week or 5 hours per day Monday - Friday) About Oh Baby School of Holistic Nutrition We are advocates for women’s health specializing in naturally nourishing fertility, pregnancy,...


  • Canada Bimose Tribal Council Inc. Full time

    Anishinaabe Student Mental Health Counselor Deadline to Apply: Thursday, March 28, 2024 at 4:00 PM CST Location: Beaver Brae Secondary School - Kenora, ON Summary The Anishinaabe Student Mental Health Counselor plays a pivotal role in supporting the emotional, social, and academic development of Anishinaabe students. The candidate will be responsible...


  • Canada Canadian Pharmacists Association Full time

    Department: Advocacy & Public Affairs The Canadian Pharmacists Association (CPhA) is actively recruiting for an Administrative Coordinator to join our Advocacy & Public Affairs department. We are a fully remote workforce and are looking for someone who is able to be fully productive, efficient and effective in a remote environment. Reporting directly...


  • Canada Stryker Corporation Full time

    Director, European Government Affairs page is loaded Director, European Government Affairs Apply locations Amsterdam, Netherlands time type Full time posted on Posted 30+ Days Ago job requisition id R516507 Work Flexibility: Remote or Hybrid or Onsite The Role’s Mission The Director, European Government Affairs will work with the company’s...


  • Canada Lakeland Fetal Alcohol Spectrum Disorder Society Full time

    Location: Cold Lake Posted in: February 15, 2024 The Lakeland Centre for FASD is an exciting, innovative and rapidly growing organization. We have an immediate opening for a summer student Administrative Assistant May 6 – August 30, 2024 Qualifications: High School Diploma, post secondary education would be considered an asset. Experience with at...


  • Canada University of Ottawa Full time

    Senior Coordinator, Academic Administration page is loaded Senior Coordinator, Academic Administration Apply locations Ottawa, ON Main Campus time type Full time posted on Posted 6 Days Ago job requisition id JR12352 Follow us on LinkedIn Employee Duration in Months (for fixed-term jobs): Academic Delivery Support # of Open Positions: 1...


  • Canada LCI Education Full time

    Temporary full-time position for one year As an administrative technician, you are responsible for carrying out various technical work of an administrative nature for the direction of studies and mainly for academic administrative support, particularly in areas related to the management of financial and material resources and school organization. You can...


  • Canada Northvolt AB Full time

    Gestionnaire, Affaires publiques À propos du poste Northvolt Amérique du Nord est à la recherche d’un.e gestionnaire en affaires publiques pour rejoindre notre équipe. En tant que membre clé de l'équipe Communications et Affaires publiques, vous jouerez un rôle essentiel dans le développement et la mise en œuvre des stratégies de...


  • Canada Nomadgao Full time

    Apr 17, 2024 - Kognitive Sales Solutions is hiring a remote Onboarding and Administrative Coordinator. Salary: competitive salary and benefits package.. Location: Canada. Kognitive Sales Solutions is currently seeking a motivated and detail-oriented individual to join our team as an Onboarding and Administrative Coordinator. In this role, you will be...

  • Area Manager

    4 weeks ago


    Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Reporting to the Associate Director, Administration, the Area Manager is responsible for providing professional advice and functional guidance in shaping the Administrative Service Centre’s (ASC) mission in line with its values and culture. As part of the management team for...


  • Canada Lakehead University Student Union Full time

    campaigns, student life, & advocacy on our southern campus Our VP Orillia is in charge of the corporation's operations in Orillia. The position is the Orillia equivalent of a hybrid between the VP Advocacy and President, putting them in charge of Orillia's student life and advocacy, as well as leading campaigns and community relations at LU's...


  • Canada Illuminate Universe Full time

    At Illuminate Universe, we are dedicated to advancing business and leadership education for youth professionals and youths. Our mission is to establish a globally recognized model of educational excellence and innovation. As a Leader, you will represent your high school, university, or community to do meaningful work while gaining leadership experiences....


  • Canada Heritage Plus Full time

    This position is a part of the Non-Academic Staff Association (NASA). This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits . Location – North campus. This role is hybrid with a mix of remote and in person Working for the University of Alberta The University of Alberta acknowledges that we are located...