Administrative Student Affairs Coordinator

2 weeks ago

Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Position Summary:
Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures. Coordinates activities related to admission, examinations, registration and graduation. Advises students and resolves problems in relation to their files. Edits documents for grammar and accuracy. Administers unit accounts.

Major Duties and Responsibilities:
- Acts as resource person regarding academic and administrative policies and procedures. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate internal and external resource persons to obtain and provide information on diverse and complex issues.- Participates in ensuring the smooth functioning of the unit. Collects and presents factual information relating to area of responsibility, and recommends procedural changes to improve the effective functioning of the unit. Collaborates with supervisor and other staff in establishing work priorities. Follows-up and ensures appropriate implementation of decisions made by supervisor.- Receives and provides detailed information and explanations to students. Controls enrolment in courses. Participates in the organization of admissions and registration. Prepares, examines and verifies admissions and registration files related to courses and programs. Completes and approves forms concerning course or program changes, interdepartmental or interuniversity registration, and residency and internship programs.-
- Compiles information, verifies and updates timetables and calendar entries. Coordinates submission to central scheduling system and acts as a contact person for the unit. Maintains a current file of courses, calendars, programs, students and graduates.-
- Schedules meetings, contacts participants and books meeting rooms. Assists with preparation of agenda. Attends meetings, takes minutes, and follows up on decisions within area of responsibility.- Coordinates arrangements for events such as symposia and conferences. Makes travel arrangements.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:
Must be client-focused and service-oriented, with a proven ability to interact with academics, residents and fellows and with staff of all levels. Demonstrated ability to transmit and receive information accurately. Proven ability to listen and assist residents & fellows with problems. Demonstrated organizational skills, ability to prioritize and multi-task to meet regular deadlines and work under pressure. Proven ability to work independently and as a member of a team. Attention to detail and a demonstrated ability to proofread and edit correspondence and other material using appropriate spelling, grammar, and punctuation. Ability to take minutes. At ease in a PC environment using Microsoft Office programs and specialized databases, Minerva, Banner and One45 program. Knowledge of French and English. McGill University is an English-language university where day to day duties may require English

communication both verbally and in writing.
- Minimum Education and Experience:

- DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:



(MUNACA Level G) $30.28 - $37.52
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Student Affairs Officer
Position End Date (If applicable):

2023-04-20
- Deadline to Apply:

- 2023-05-01
- ._

  • Student Affairs Administrator

    4 days ago

    Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Faculty of Science, Science Office for Undergraduate Student Advising Position Summary: Working under the direction of the Associate Director in Student Affairs, the Student Affairs Administrator performs administrative tasks and implements student affairs and academic advising policies. The...

  • Administrative Student Affairs Coordinator

    3 days ago

    Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as...

  • Administrative Coordinator

    7 days ago

    Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Faculty/Unit: The School of Continuing Studies, Global & Strategic Communication Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource...

  • Student Counselor

    2 weeks ago

    Canada Bimose Tribal Council Inc. Full time

    Anishinaabe Student Mental Health Counselor Location: Beaver Brae Secondary School - Kenora, ON The Anishinaabe Student Mental Health Counselor plays a pivotal role in supporting the emotional, social, and academic development of Anishinaabe students. The candidate will be responsible for providing culturally sensitive services, developing and...

  • Coordonnatrice ou Coordonnateur Aux Affaires

    3 days ago

    Canada Universite De Moncton Full time

    Titre du poste- COORDONNATRICE ou COORDONNATEUR AUX AFFAIRES AUTOCHTONES réseau de l’Université de Moncton (UM) et d’Avenir Wabanaki/ COORDINATOR FOR INDIGENIOUS AFFAIRS, network of l’Université de Moncton (UM) and Avenir Wabanaki- Période de l’emploi- Poste temporaire d’un an, renouvelable / One-year temporary position, renewable- Campus-...

  • Anishinaabe Student Mental Health Counselor

    2 weeks ago

    Canada Bimose Tribal Council Inc. Full time

    Anishinaabe Student Mental Health Counselor Deadline to Apply: Thursday, March 28, 2024 at 4:00 PM CST Location: Beaver Brae Secondary School - Kenora, ON Summary The Anishinaabe Student Mental Health Counselor plays a pivotal role in supporting the emotional, social, and academic development of Anishinaabe students. The candidate will be responsible...

  • Summer Student

    2 days ago

    Canada McBride Career Group Inc. Full time

    Reporting to the Executive Director, in this fulltime role (student must be able to work 30 hours/week, and commit to a minimum of 6 weeks of employment, maximum of 15 weeks), you will have a variety of tasks, including working in the warehouse, sorting food, preparing hampers, coordinating volunteers, and assisting with general administration. START DATE:...

  • Student Project Coordinator

    2 weeks ago

    Canada Bird Construction Full time

    Student Project Coordinator (Site-Based) page is loaded Student Project Coordinator (Site-Based) Apply locations Regina, SK Quesnel, B.C. time type Full time posted on Posted 30+ Days Ago job requisition id JR-5532 Student Project Coordinator (Site-Based) Where Greatness Grows The greatest achievements in history are borne from the greatness within...

  • Labourer - Summer Student(s)

    2 weeks ago

    Canada Westbank First Nation Inc. Full time

    Located within the traditional unceded territory of the syilx people, Westbank First Nation is a progressive and prosperous self-governing First Nation. The Okanagan Valley truly has it all, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches. Westbank First Nation values diversity and we are committed...

  • Coordinator of Learning Services Fnmie Learning

    2 days ago

    Canada Greater Saskatoon Catholic Schools Full time

    JobID: 2902 **Position Type**: Administration/Coordinator**Date Posted**: 3/13/2023**Location**: GSCS Board Office**Date Available**: 06/01/2023**Closing Date**: 03/20/2023 - The coordinator will be part of a collaborative team that supports the actualization of the Student Learning Model through division work in the areas of Board Goals and Priorities,...

  • Administrative Assistant

    2 weeks ago

    Canada Lakeland Fetal Alcohol Spectrum Disorder Society Full time

    Location: Cold Lake Posted in: February 15, 2024 The Lakeland Centre for FASD is an exciting, innovative and rapidly growing organization. We have an immediate opening for a summer student Administrative Assistant May 6 – August 30, 2024 Qualifications: High School Diploma, post secondary education would be considered an asset. Experience with at...

  • Summer Student Event Coordinator

    1 day ago

    Canada Boating Ontario Association Full time

    Boating Ontario represents a dynamic network of over 500 member organizations across the province, including marinas, boat dealers, brokers, and industry suppliers. We are dedicated to enhancing and promoting the recreational boating lifestyle. We provide comprehensive support to our members, offering essential industry insights, professional advice, and...

  • Administrative Assistant, Legal

    7 days ago

    Canada The Salvation Army Full time

    About The Salvation Army Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Vision Statement We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus. Core...

  • Director, European Government Affairs

    5 days ago

    Canada Stryker Corporation Full time

    Director, European Government Affairs page is loaded Director, European Government Affairs Apply locations Amsterdam, Netherlands time type Full time posted on Posted 30+ Days Ago job requisition id R516507 Work Flexibility: Remote or Hybrid or Onsite The Role’s Mission The Director, European Government Affairs will work with the company’s...

  • Public Works Student Labourer

    2 weeks ago

    Canada Westbank First Nation Inc. Full time

    Located within the traditional unceded territory of the syilx people, Westbank First Nation is a progressive and prosperous self-governing First Nation. The Okanagan Valley truly has it all, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches. Westbank First Nation values diversity and we are committed...

  • Law Student

    6 days ago

    Canada Ville de Côte Saint-Luc Full time

    **Description**: Under general supervision, the law student provides legal administrative support to the City's General Advisor and Purchasing Manager, performing a variety of technical functions, as well as any other related duties as assigned. The Law Student must have knowledge of legal terminology, legal research methods and procedures, as well as the...

  • Onboarding and Administrative Coordinator

    2 weeks ago

    Canada Kognitive Sales Solutions Full time

    Kognitive Sales Solutions is currently seeking a motivated and detail-oriented individual to join our team as an Onboarding and Administrative Coordinator. In this role, you will be responsible for ensuring the smooth onboarding of new hires and providing comprehensive administrative support to our team and executives. You will play a vital role in...

  • Onboarding and Administrative Coordinator

    2 weeks ago

    Canada Kognitive Marketing Inc Full time

    Kognitive Sales Solutions is currently seeking a motivated and detail-oriented individual to join our team as an Onboarding and Administrative Coordinator. In this role, you will be responsible for ensuring the smooth onboarding of new hires and providing comprehensive administrative support to our team and executives. You will play a vital role in...

  • Online Work Administration Assistant

    2 weeks ago

    Canada Bimose Tribal Council Inc. Full time

    Location: Bimose Tribal Council, Kenora, ON Under the direction of the Education Partnership Coordinator, the EPP Administrative Assistant is responsible for managing office procedures and providing administrative support to the Anishinaabe Student Achievement Committee, Education Partnership Coordinator and the overall education staff. Supports virtual...

  • Onboarding and Administrative Coordinator

    2 weeks ago

    Canada Kognitive Sales Solutions Full time

    Kognitive Sales Solutions is currently seeking a motivated and detail-oriented individual to join our team as an Onboarding and Administrative Coordinator. In this role, you will be responsible for ensuring the smooth onboarding of new hires and providing comprehensive administrative support to our team and executives. You will play a vital role in...