Administrative Clerk

6 months ago


Montréal, Canada Genetec Full time

**What your day will look like**:

- Monitoring of the bill payment process consisting in the creation of new suppliers, purchase requisitions and purchase orders
- Updating of data with the facilities and project management software (Smartsheet)
- Filing of documents, compilation and updating of data in the department’s SharePoint
- Monitoring of costs related to the various department projects
- Preparation of forms (new supplier and reciprocal confidentiality agreements)
- Reconciliation of purchases made with the department’s corporate credit cards
- Management of service or warranty calls when required
- Ordering of certain equipment
- Approval and monitoring of various monthly bills
- Assistance for the management team of construction and renovation projects
- Participation in the development and implementation of administrative tools and procedures to improve the efficiency of the department’s activities
- Support and assistance for the facilities team members in the Province of Québec and outside Québec
- Performance of various related tasks when required
- Problem resolution, identification of the causes and reporting to his or her superior in cases that exceed his or her level of responsibility

**About you**:

- Excellent ability to communicate in oral and written French and English
- Ability to progress in a fast-changing environment and perform tasks on time
- Understanding of accounting processes and procedures
- Ability to work in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
- Skilled in learning new software
- Capacity to be proactive and resourceful
- Ability to work autonomously and as part of a team

**Great if you have**:

- Work experience in the technologies sector
- Knowledge of construction methods and processes (facilities, techniques, materials, standards)
- Work experience in supporting the management of construction projects

**Let’s talk perks**:

- Attractive compensation package
- Training Tuition Reimbursement Program
- Subsidized meals in our amazing Bistro (Les Cordons Bleus)
- Work-life balance with a flexible working schedule
- Free, unlimited coffee
- Private, free parking for all employees
- Onsite fitness facility with personal trainer

Would you like to know what it looks like to work at Genetec? Click on the following link to find out for yourself Genetec Culture**À quoi ressemblera votre journée**:

- Suivi du processus de paiement de factures comprenant la création de nouveaux fournisseurs, de requêtes d’achat et de bons de commande
- Mise à jour de données avec les logiciels immobilier et gestion de projet (Smartsheet)
- Classement de documents, compilation et mise à jour de données dans le SharePoint du département
- Prise en charge des diverses demandes de permis/renouvellements de certificats (certificat d’autorisation d’usage, certificat d’assurance)
- Suivi des coûts liés aux différents projets du département
- Préparation de formulaires (nouveau fournisseur et accords réciproque de confidentialité)
- Réconciliation des achats effectués avec les cartes de crédit corporatives du département
- Gestion des appels de services ou de garantie lorsque requis
- Commande de certains équipements
- Émission de communications générales et courriels
- Approbation et suivi de diverses factures mensuelles
- Assistance à l’équipe de gestion des projets de construction et de rénovation
- Participation au développement et à l’implantation d’outils et de procédures administratives afin d’améliorer l’efficacité des activités du département
- Support et assistance auprès des membres de l’équipe des ressources immobilières de la province de Québec et hors province
- Réalisation de diverses tâches connexes lorsque requis
- Résolution de problèmes, identifications des causes et signalement à son supérieur pour les cas qui dépassant son niveau de responsabilité

**Votre profil**:

- Excellentes aptitudes à communiquer en français et en anglais, à l’oral comme à l’écrit
- Capacité à progresser dans un milieu en évolution rapide et à exécuter des tâches dans les délais impartis
- Compréhension du processus et des termes du processus comptable
- Capacité à travailler avec la suite Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Habilité à pouvoir apprendre de nouveaux logiciels
- Aptitude à agir par anticipation et débrouillardise
- Capacité à travailler avec autonomie et aussi en équipe

**Encore mieux si vous possédez ces atouts**:

- Expérience de travail dans le secteur des technologies
- Connaissance des méthodes et processus de construction (équipements, techniques, matériaux, normes)
- Expérience d’emploi au support à la gestion de projets de construction

**Voilà ce que nous offrons **:

- Régime de rémunération attrayant
- Programme de remboursement des frais de formation
- Repas subventionnés à notre incroyable Bistro (Les Cordons Bleus)
-


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