E-billing Coordinator

4 weeks ago

Toronto, Canada Vaco Full time

**About the Opportunity**
- Manage electronic invoice submission and use eBilling Hub to manage their progress until the client accepts invoices
- Interact with various groups to expedite the acceptance of electronic invoices
- Identify, research and resolve rejected invoices and other issues
- Serve as a troubleshooter to ensure electronic invoices are submitted in a timely fashion
- Address queries related to electronic billing issues and ensure questions are satisfactorily addressed
- Maintain timekeeper rates within each E-Billing vendor website
- Coordinate with the Director, Pricing to obtain rates for new timekeepers and submits for approval through the electronic billing system
- Work collaboratively with Lawyers, Legal Assistants and Billing Coordinators to ensure proper policies and procedures are being followed
- Understand and ensure compliance with the requirements of all electronic billing systems the firm currently uses and effectively communicates those requirements to the appropriate firm personnel
- Maintain budgets and accruals requested from various E-Billing vendors
- Work collaboratively with the Collections team to ensure aged electronic invoices were successfully submitted
- Review new matters to ensure all relevant E-Billing information is updated in the billing system to facilitate the successful submission of invoices upon approved
- Coordinate with lawyers and assistants to obtain required information

**About You**
- 2+ years of Billing experience in a law firm or professional services firm
- Ability to understand and adjust E-Billing files for manual submission
- Demonstrated knowledge and experience with web based E-Billing systems and vendors (e.g., Legal Tracker (Serengeti), Passport, TyMetrix, CounselLink), Advanced knowledge of 3E, eBilling Hub or Elite Enterprise experience preferred or similar accounting software systems is required.
- Strong Excel

**Hourly Rate**
$25 - $35/hr

**How to Apply**

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

**EEO Notice**:
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

**Privacy Notice**:
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.

**Pay Transparency Notice**:
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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