Accounts Payable and Accounts Receivable Supervisor

5 months ago

Kingston, Canada CaraCo Development Corporation Full time

Join us at CaraCo Group of Companies, a family-owned successful business that is seeking a dedicated team member like you to join our team At CaraCo, we pride ourselves on ensuring we take care of our team members and residents.

As a key member of the accounting team, the Accounts Payable and Accounts Receivable Supervisor is responsible for supervising a team of two accounting assistants and the overall accounts payable, accounts receivable and bank reconciliations for our Canadian and US businesses.
- Detail-oriented and meticulous
- Strong accounts payable and receivable knowledge
- Positive and collaborative personality
- Customer service oriented to internal partners and external suppliers and customers
- Trustworthy and reliable
- Great people management skills
- Excellent written and verbal communication skills
- Ability to troubleshoot and problem solve
- Strong ability to manage your time to ensure timelines are met

**Key Job Responsibilities**
- Manage the accounts payable and accounts receivable function for multiple businesses in Canada and the US
- Collect and review all invoices and code or supervise the coding of all invoices by the accounting assistant
- Manage the payment process, including preparing payment batches, scheduling payments, and ensuring accuracy of payment details
- Oversight of daily bank reconciliations by accounting assistant to ensure timely reviews and appropriate escalation of issues for review
- Ensure Accounts receivables are issued in a timely manner and payments are collected and followed up as required
- Be relied upon as the main point of contact for resolving complex A/P related issues, ensuring compliance with vendor-payment terms
- Ensure team retains a copy of all invoices that pertain to common area expenses (CAE) on a monthly basis and supervise accounting of CAE by accounting assistant
- Assist with month/quarter/year end activities related to accounts payable and receivable.
- Improve, if necessary, the processes in place for the management of accounting administration
- Compile Health and Safety packages for WSIB compliance and send out to all sub-trades and suppliers, under the direction of the Health and Safety Representative/Human resources, and then scan and file the completed packages
- Prepare letters to sub-trades and suppliers on updates or requests
- Managing two accounting assistants responsible for accounts payable, accounts receivable and billing, bank reconciliations and HST.
- Supervise the activities of the team and provide coaching and guidance to ensure staff are meeting performance expectations
- Check accuracy of employee reimbursement expenses before processing
- Coordinate with vendors regarding invoicing and payment inquiries and discrepancies
- Maintain accurate and up-to-date filing system
- Manage company cell phone accounts
- Complete monthly utilities report

**Education and Experience**
- College Diploma or Degree with a specialization in finance, accounting, or business
- Three to five years’ relevant work experience
- Two years in a supervisory role
- Proficient in MS Office Suite and Yardi software.
- Intermediate in Excel

**Salary**: $60,000.00-$70,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Kingston, ON K7K 6W6: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you legally authorized to work in Canada?

**Experience**:

- Accounts receivable/Payable: 3 years (preferred)

Work Location: In person

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