Accounts Payable Administrator

8 months ago

Kingston, Canada Engineering Seismology Group Canada Inc. Full time

**About us**

Join us at ESG Solutions, a fast-paced, technically driven company with an exciting work environment. We see every day as a new opportunity to impress our customers, grow our understanding and build our expertise.

With a customer base spanning six continents and regional offices in Canada, the United States, the Middle East, Asia, Indonesia and Australia, we’re able to offer competitive career opportunities worldwide. ESG offers competitive compensation and an employee bonus scheme.

Are you detail-oriented, organized, and passionate about finance? We’re seeking an **Accounts Payable Administrator** to join our team. As an essential part of our financial operations, you will play a crucial role in ensuring accurate and timely payment processing.

**About the Duties**:
As an Accounts Payable Administrator, you will:

- ** Review Expense Reports**:

- Thoroughly examine expense reports to verify completeness and adherence to corporate policies.
- Ensure proper backup documentation and authorization accompany each report.
- ** Process Employee Expense Reports**:

- Input employee expense reports into the accounting system.
- Accurately identify and code taxes related to expenses.
- ** Handle Invoices**:

- Enter invoices into the accounting system for Payroll and Benefits.
- Assign correct general ledger account, department, and project codes.
- Ensure accurate tax coding.
- ** Payment Processing**:

- Generate checks and electronic fund payments for invoices, expense reports, and other financial obligations.
- ** Supplier Reconciliation**:

- Reconcile suppliers’ statements promptly.
- Investigate and resolve any discrepancies in invoice amounts.
- ** Credit Card Reconciliation**:

- Regularly reconcile corporate credit card ledgers with statements.
- ** Month-End Accruals**:

- Provide accruals for outstanding expenses during month-end closing processes.
- ** Responsive Communication**:

- Address inquiries from vendors and employees regarding invoices and payments in a timely manner.

**About You and the Requirements**:

- ** Education**: Currently pursuing a degree in Finance or Accounting.
- ** Experience**: Prior experience in an accounting role is an asset.
- ** Knowledge**: Familiarity with general accounting principles.
- ** Software Proficiency**: Experience with MS Great Plains or any accounting software is advantageous.
- ** Concur Experience**: Familiarity with Concur is a plus.
- ** MS Office Skills**: Proficiency in Word and Excel.

**About You**:
You’ll thrive in this role if you are:

- ** Self-Reliant**: Independent, self-directed, and driven to succeed.
- ** Detail-Oriented**: Passionate about delivering high-quality work.
- ** Initiative-Driven**: Willing to take ownership and follow through without constant supervision.
- ** Time-Management Savvy**: Able to manage your time effectively.
- ** Team Player**: No task is too small or unimportant; we value collaboration.

Join our dynamic team and contribute to our financial excellence

ESG thanks all interested applicants, however only those selected for an interview will be contacted. We are committed to create an inclusive, diverse and accessible work environment. If you require any accommodation during the recruitment process, please do not hesitate to reach out to our HR department.

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