Accounts Payable/receivable Assistant

3 days ago

Kingston, Canada Queen's University Full time

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
Come work with us
Job Summary

A Brief Overview

Reporting to the Financial Manager, this position provides essential day-to-day accounting and bookkeeping support to the vast financial portfolio of the Department of Medicine. The Department of Medicine is the largest clinical department in Queen's Health Sciences and encompasses 15 specialty divisions, 10 Royal College Training Programs, 130 faculty and 60 administrative staff. The Department is responsible for mandates in the provision of patient care, educating students and trainees, and conducting research. This position is critical to ensuring that the financial operations of the Department are functioning to its maximum capacity in support of the Department's key mandates. The incumbent must function with an exceptional level of accuracy, confidentiality, judgement and efficiency in a fast-paced environment. The incumbent is also expected to act with initiative, make decisions independently, work collectively and consult with other staff as required.
This position completes accounting and bookkeeping activities such as journal entries, payroll entry, expense claim auditing, HST rebates, invoicing, requisitions, and collections. This position tracks and audits all department's financial transactions and generates reports. This position also tracks, maintains, and monitors assets, inventory, and equipment lifecycles.

**Job Description**:
What you will do
Processes financial transactions and records them in department operating accounts.

Performs bookkeeping procedures such as journal entries, payroll entry, expense claim auditing, HST rebates, invoicing, requisitions, and collections.

Provides input into the review, development and implementation of administrative and financial policy, procedures, and guidelines.

Liaises with department staff on payroll requirements and data entry.

Coordinates the department’s purchasing transactions, reviews purchase requests, identifies vendors, requests quote, evaluates and makes recommendations on quotes, completes purchases requisitions for approval, places purchases orders, tracks orders, and verifies receipt of goods.

Maintains vendor lists, purchasing files and contracts to ensure compliance with university policies and procedures.

Tracks, maintains, and monitors assets, inventory, and equipment lifecycles.

Performs collection activities such as regular monthly billings, delinquent account follow-up, late payments, and overage charges.
Maintains confidential employment files and records.

Generates monthly statements of accounts for review.

Other duties as required in support of the department and/or unit. Required Education
Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent. Required Experience
More than 2 years and up to and including 3 years of experience.
Experience in financial services practices considered an asset (e.g., maintaining accounting records, etc.).

Experience in general financial control practices considered an asset (e.g., accounts payable, cost accounting, financial reporting, etc.).

Experience in payroll administration considered an asset.

Experience with accounting practices considered an asset (e.g., general ledger, cash payments/collections, tax transactions, balance sheets, management reporting, cost accounting/budgeting and/or accounts payable/receivables, etc.). Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements
Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
Provide information to others that requires technical or administrative explanation or interpretation.

Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain.

Adapt messages to meet the needs of the intended audience.
Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.

Participate in project team meetings and is involved in developing individual and team project plans.
Identify new problems and seeks information and input to fully understand the cause.

Identify opportunities to improve the effectiveness and efficiency of work processes.

Break down concrete issues into parts and synthesizes information succinctly.
Respect diversity and promotes inclusion in the workplace.

Awareness of relevant legislation, including Employment

  • Accounts Payable Assistant

    7 months ago

    Kingston, Canada CaraCo Group of Companies Full time

    **Purpose** Complete full cycle accounts payable, including invoice processing, to ensure timely payment of invoices to both suppliers and service providers for CaraCo Group of Companies. **Key Responsibilities** **Process Accounts Payable Invoices** - Ensure timely and accurate processing of all company expenditures, including vendor invoices and...

  • Accounts Payable Clerk

    7 months ago

    Kingston, Canada Routes Adventures Full time

    Routes Adventures is the Canadian provider for Road Scholar, a leader in learning adventures that offers privileged access to some of the most extraordinary people and places in the world. When it comes to creating educational travel adventures that enrich the lives and fulfill the dreams of more than 100,000 people every year, there's no organization better...

  • Accounts Payable Specialist

    7 months ago

    Kingston, Canada Cancoil Thermal Corporation Full time

    **Purpose and Scope** The Accounts Payable Specialist is responsible for providing financial and administrative assistance in order to ensure effective, efficient and accurate financial and administrative operations. The Accounts Payable Specialist reports to the Controller and is responsible for providing financial, administrative and clerical services....

  • Accounts Payable Specialist

    6 months ago

    Kingston, Canada Cancoil Thermal Corporation Full time

    **Purpose and Scope** The Accounts Payable Specialist is responsible for providing financial and administrative assistance in order to ensure effective, efficient and accurate financial and administrative operations. The Accounts Payable Specialist reports to the Controller and is responsible for providing financial, administrative and clerical services....

  • Accounts Payable Specialist

    7 months ago

    Kingston, Canada Cancoil Thermal Corporation Full time

    **Purpose and Scope** The Accounts Payable Specialist is responsible for providing financial and administrative assistance in order to ensure effective, efficient and accurate financial and administrative operations. The Accounts Payable Specialist reports to the Controller and is responsible for providing financial, administrative and clerical services....

  • Accounts Payable Clerk

    7 months ago

    Kingston, Canada Petrie Ford Full time

    About us: Petrie Ford Sales (Kingston) Ltd., is a leading automotive company committed to delivering exceptional service and quality to our customers. We take pride in our dynamic work environment and are dedicated to fostering a culture of innovation and collaboration. Job Summary: **Responsibilities**: - Process accounts payable invoices and payments...

  • Accounts Payable Clerk Permanent Position

    7 months ago

    Kingston, Canada Limestone District School Board Full time

    THE LIMESTONE DISTRICT SCHOOL BOARD ACCOUNTS PAYABLE CLERK (PERMANENT FULL-TIME POSITION) 12 MONTHS PER YEAR- 35.00 HOURS/WEEK **Effective**: Immediately **CURRENT HOURLY RATE OF PAY**: $26.32 - $28.19 Position Summary Reporting to the Assistant Manager of Financial Services, the Accounts Payable Clerk supports the financial services area in the...

  • Financial Services Accountant

    4 weeks ago

    Kingston, Ontario, Canada MNP Full time

    MNP is a leading national accounting, tax and business advisory firm in Canada. As an Accounting Technician with our Assurance & Accounting team, you will have the opportunity to make an impact and contribute to the success of our clients.About UsAt MNP, we are entrepreneurial to our core and pride ourselves on being a place where talented individuals can...

  • Accounts Payable Clerk

    6 months ago

    Kingston, Canada Homestead Land Holdings Limited Full time

    Founded in Kingston in 1954, Homestead Land Holdings Limited has grown to become one of Canada’s largest and most respected owners of multi-residential apartment buildings. The founding principles of the company are still in place today, which are to provide residents with affordable, secure housing with a standard of care in which we would treat our own...

  • Accounts Payable Clerk

    6 months ago

    Kingston, Canada Homestead Land Holdings Full time

    Founded in Kingston in 1954, Homestead Land Holdings Limited has grown to become one of Canada’s largest and most respected owners of multi-residential apartment buildings. The founding principles of the company are still in place today, which are to provide residents with affordable, secure housing with a standard of care in which we would treat our own...

  • Financial Accountant

    2 months ago

    Kingston, Ontario, Canada beBee Professionals Full time $45,000 - $60,000

    We are seeking a detail-oriented Financial Accountant to join our finance team at beBee Professionals in Kingston. In this role, you will be responsible for maintaining accurate financial records, handling accounts payable and receivable, and ensuring the integrity of our accounting practices.Key Responsibilities:Manage and maintain financial records,...

  • Accounts Receivable Clerk

    7 months ago

    Kingston, Canada Parsons Investments Limited Full time

    Annapolis Valley based Real Estate Developer is currently recruiting for an Accounts Receivable /Accounting Position. Based out of Kingston, Nova Scotia, Parsons Investments has been developing properties across Nova Scotia for over 50 years and has built a portfolio of over 700,000 square feet of commercial space and over 350 residential...

  • Accounts Payable Administrator

    8 months ago

    Kingston, Canada Engineering Seismology Group Canada Inc. Full time

    **About us** Join us at ESG Solutions, a fast-paced, technically driven company with an exciting work environment. We see every day as a new opportunity to impress our customers, grow our understanding and build our expertise. With a customer base spanning six continents and regional offices in Canada, the United States, the Middle East, Asia, Indonesia...

  • Accounts Receivable

    6 months ago

    Kingston, Canada Queen's University Full time

    Accounts Receivable & Cash Operations Coordinator About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration,...

  • Accounts Receivable

    6 months ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Accounts Receivable Clerk

    6 months ago

    Kingston, Canada C.A.T. Inc. Full time

    **Accounts Receivable Specialist** - **Role**: - Collection of customer accounts on a timely basis and ensure payments are made within the payment terms while taking appropriate measures when payments are made late. - Follow up with the billing/sales/and or operations representative of conflicting situations, if necessary - Monitoring of account promises...

  • Office Assistant

    7 months ago

    Kingston, Canada EMI Inc Full time

    Office Assistant PLEASE DONT APPLY IF YOU DONT HAVE SIMPLY ACCOUNTING EXPERIENCE. TAG SIMPLY IN MESSAGE WITH RESUME TO HELP GET NOTICED Assist in daily office practices. Answering phones, data entry, office cleaning, accounts receivables, accounts payable etc Simply Accounting is an must **Job Type**: Part-time **Salary**: From $16.55 per...

  • Operations & Accounting Administrator

    6 months ago

    Kingston, Canada IPG Photonics Full time

    **IPG Photonics (NASDAQ:IPGP) (Canada) Inc**. produces market-disrupting sensor technology and software that is transforming the manufacturing industry. We are on a mission to make the world greener, safer and more efficient. Our Kingston subsidiary develops cutting-edge monitoring technology that is integrated with IPG Photonics' world-leading laser...

  • Accounting/office Administrator

    6 months ago

    Kingston, Canada IPG Photonics Full time

    **IPG Photonics (NASDAQ**: IPGP) (Canada) Inc. produces market-disrupting sensor technology and software that is transforming the manufacturing industry. We are on a mission to make the world greener, safer and more efficient. Our Kingston subsidiary develops cutting-edge monitoring technology that is integrated with IPG Photonics’ world-leading laser...

  • Accounting Clerk

    6 months ago

    Kingston, Canada JAMES BRADEN FORD Full time

    James Braden Auto group is growing, and we want you to join us! We are seeking a self-starting accounting clerk that has previous experience in a busy accounting office setting. Qualifications: - 1-3 years in a corporate office setting - Proven accounting experience - Accounts payable, receivable and payroll experience an asset - Familiar with basic...