Accounts Payable/accounts Receivable

2 days ago

Kingston, Canada Kingston Community Health Centres Full time

**Title Accounts Payable/Accounts Receivable (AP/AR) Administrator**

Reports to Manager, Finance

Position Type Permanent, Part-time (21 hours/week)

Start Date As soon as possible

Salary $23.08 - 27.15/hour

**Position Summary**

The AP/AR Administrator is a key member of the Finance and Corporate Services team who works collaboratively to deliver consistent, accurate, and timely information while providing excellent customer service to all internal and external stakeholders.

The incumbent is responsible for processing all payables and receivables and associated monthly accounting functions in accordance with Generally Accepted Accounting Principles (GAAP), as well as, assisting in account monitoring, and internal and external mail flow.

**Responsibilities**

**Key Responsibilities**

**Detailed Responsibilities**

Accounts Payable
- Monitor the finance inbox for vendor invoices, staff expenses, agency credit card expenses, statements, and vendor and staff queries.
- Forward invoices and expenses where appropriate for approval and ensure all approvals, receipts and backup are attached before entering.
- Code invoices and expenses with appropriate account number based on OHRS guidelines.
- Enter invoices and expenses in Microsoft GP and send batches for review.
- Communicate with vendors, staff members, and Program Managers regarding queries, problems with outstanding invoices for reconciliation.
- Maintain GP Vendor records.

Accounts Receivable
- Prepare invoices for accounts receivable as requested, ensuring revenues are received and properly recorded.
- Prepare and make billing submissions to the Ontario Health Insurance Program (OHIP) and other third parties for physician fee for service activities. Follow up to reconcile rejected claims and liaise with Ministry of Health and staff to resolve any billing problems.
- Communicate with customers, staff members, and Program Managers regarding queries, problems with outstanding invoices for reconciliation.
- Maintain GP Customer records.

**Other Duties**
- Perform administrative duties which support other corporate functions.
- Maintain hardcopy and electronic filing records.
- Provides excellent customer service to internal and external stakeholders using appropriate communication methods to respond in a timely, helpful, and courteous manner.
- Participate in and support team meetings.
- Support and monitor RFP processes.
- On occasion, perform other temporary duties as required.

**Organizational Responsibilities**
- Complies with all relevant legislation and KCHC policies, including privacy laws
- Commits to acquiring an understanding of the importance of trauma responsiveness and the impact of Adverse Childhood Experiences (ACEs)
- Commits to demonstrating an ongoing commitment to Equity, Diversity, Inclusion, Indigenization and Accessibility (EDIIA) by representing the diverse nature of our communities, promoting and practicing inclusion
- Supports KCHC’s student and volunteer placement programs
- Promotes awareness of and participation in KCHC activities
- Demonstrated commitment to continuous learning and quality improvement
- On occasion, perform other temporary duties as required

**Basic Education and Experience Requirements**
- Three-year college diploma in relevant field
- Minimum three years related work experience
- Previous, relevant experience in the hospital/healthcare environment an asset
- Experience with computerized financial programs and Microsoft Dynamics/Great Plains report writing

**Knowledge, Skills and Abilities**
- Ability to work in accordance with strict government deadlines, Community Financial Policy, as well as GAAP
- Knowledge of maintaining general ledgers and understanding of the accounting cycle
- Ability to provide excellent customer service, support in finance matters to individuals possessing varying levels of expertise and experience
- Proficiency in MS office suite of software included advanced Microsoft Excel skills
- Proven ability to collect, organize and disseminate significant amounts of information with attention to detail and accuracy including financial records
- Sound critical thinking, verbal and written communication, interpersonal, prioritization and decision-making skills
- Effective time management skills to address competing demands and regularly occurring deadlines
- Demonstrated ability to work effectively both independently and collaboratively with a positive customer service mind-set
- Demonstrated commitment to professional growth and development of self and others
- Required to provide a satisfactory criminal and vulnerable sector reference check prior to start date
- Ability to work flexible hours at month-end, quarter-end, year-end and during audit
- French language is an asset

**Other Requirements**
- Current and satisfactory Criminal and Vulnerable Persons Check must be provided by start date
- Proof of complete COVID-19 vaccination or medical exemption
- Ability to work outside nor

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