Executive Assistant

2 weeks ago

Markham, Canada CoStone Real Estate Inc. Full time

**Executive Assistant / Office Manager (Full-time)**

We are not offering just a job; we are offering a career path.

Our boutique Real Estate Development company in Ontario specializes in Development Management and Construction Management, providing pragmatic solutions to intricate challenges. Our responsiveness and results-driven approach have earned us a distinguished reputation in the industry.

**Key Duties and Responsibilities**
- Provide executive support to the CEO, including but not limited to scheduling appointments and managing logistics.
- Manage the CEO's calendar by proactively resolving scheduling conflicts and prioritizing their time on matters that are most impactful. Ensure the CEO is prepared for all meetings.
- Arrange internal and external meetings as required.
- Take accurate meeting minutes and ensure all action items are completed in a timely manner.
- Assist the team in creating reports and presentations for clients.
- Manage relevant office duties and provide assistance to associates in optimizing procedures.
- Create and update records, ensuring information accuracy and validity.
- Coordinate personal errands for the CEO.
- Perform other duties as assigned by the CEO.
- Manage and maintain the office, including ordering supplies, managing vendors, and maintaining equipment.
- Perform office administrative functions, such as scheduling, copying, faxing, data entry, and filing, to support office operations.

**Educational Qualifications and Desired Skills**
- A self-starter who is able to work both independently and within a team.
- Highly organized and able to manage multiple tasks under tight time frames to ensure deadlines are met by prioritizing work flow.
- 2 years of work experience as an Executive Assistant supporting leaders at the executive level within a fast growing, fast paced professional environment and business management, or marketing working experience preferred.
- Excellent Proficient with Microsoft Suite like Excel, Powerpoint etc.
- Exemplary written and verbal communication skills.
- A high level of personal integrity with a friendly but professional image both internally and externally.
- Self-starter attitude with an ability to work in an office environment without constant guidance and direction.
- Excellent attention to detail.
- Passion for environmental sustainability.
- Known for being organized, punctual and proactive.
- Interested in evolving the role as the Company grows.
- Experience working independently and unsupervised based on agreed deadlines.
- Excellent English and Mandarin communication skills. Experience with report editing and slide development would be an asset.
- Excellent interpersonal, time management, scheduling and organizational skills.
- Comfortable supporting the President with professional and personal administrative requests.
- Hold valid G license.
- Photo resumes preferred.

**Job Types**: Full-time, Contract

In office + Remote Work
Paid time off
Schedule: 8-hour shift, Monday to Friday
Experience: 2~4 years of Executive Assistant or Administration (required)

**Job Types**: Full-time

**Salary**: $50,000.00-$60,000.00 per year

If you meet the above qualifications and are interested in being a part of a dynamic and innovative team, please submit your resume and cover letter for consideration. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$60,000.00 per year

**Benefits**:

- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Markham, ON: reliably commute or plan to relocate before starting work (preferred)

Work Location: One location

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