Executive Assistant
3 weeks ago
About Us:
Tophat HR is a boutique consulting firm- We are an expert in tailored and comprehensive human resources consulting & management services.
Position Overview :
As the Executive Assistant, you will serve as the right-hand person to the CEO, develop and implement efficient systems, processes, and documentation strategies to support the executive office. You will play a pivotal role in enhancing organizational efficiency, streamlining processes, and facilitating effective communication both internally and externally.
Key Responsibilities:
Assist in the creation and documentation of standard operating procedures (SOPs), processes, and systems to optimize workflow and enhance productivity.
Develop and maintain organized files, databases, and flowcharts to ensure easy access to information and resources.
Act as a representative of the CEO, networking on their behalf, contacting and approaching potential partners, and expanding the company's network.
Present the CEO and the company professionally in various settings, including meetings, events, and conferences.
Support the CEO in communication tasks, including drafting emails, preparing presentations, and managing schedules to maximize efficiency and time management.
Help Plan, execute, and enhance diverse events from start to finish, including venue selection, logistics, catering, audience targeting, and fostering community.
Developing a comprehensive project plan outlining goals, objectives, tasks, timelines, resources, and potential risks.
Overseeing the implementation of the project plan, ensuring tasks are completed on time, within budget, and according to quality standards.
Continuously tracking project progress, identifying deviations from the plan, implementing corrective actions, and managing changes to ensure project success.
Requirements:
Minimum of 2 years of experience as an Executive Assistant or in a relevant position, preferably in a fast-paced environment.
Proactive and self-motivated individual with a "go-getter" attitude and a passion for contributing to the success of the organization.
Exceptional organizational skills with a keen attention to detail and the ability to manage multiple tasks simultaneously.
Proficiency in creating and documenting systems, processes, and SOPs to ensure consistency and efficiency.
Excellent communication skills, both written and verbal, with the ability to represent the CEO and the company professionally.
Strong interpersonal skills with the ability to build and maintain relationships with stakeholders at all levels.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
We believe that diversity is key to building high-performing teams, and creating an inclusive work environment is our priority. We are an equal opportunity employer and we welcome people of diverse backgrounds, perspectives, and skills. We will work with applicants to provide accommodations at any stage of the hiring process.
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