Administrative Assistant Hybrid
6 months ago
**Welcome to a place where people are at the heart of everything we do.**
Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.
We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.
When you join CIMA+, we welcome you to a place that you can call home.
**Mission**
Reporting to the Director of Infrastructure in our Montréal office, the Administrative Assistant acts as the primary contact for the department’s activities. This person is called upon to perform administrative work related to the opening of files and project follow-up, the organization of meetings, the preparation of reports, and the compilation of management information. The incumbent facilitates the administrative management and follow-up of projects and collaborates with the entire team of engineers and technicians in the performance of their activities.
**Primary responsibilities**
- Open project and proposal files, ensure their filing and archiving in accordance with the current system.
- Participate in the preparation of proposals when required, handle routine business and provide administrative support to managers (management, file follow-up and billing).
- Proofread and format documents, reports, technical notes, etc. to ensure quality of deliverables.
- Update data, records and tables in the appropriate systems.
- Conduct research, compile information, document files to facilitate analysis and decision-making.
- Organize meetings, take notes, prepare minutes, conduct appropriate follow-ups, identify urgent tasks and follow up with individuals to whom they are entrusted.
- Ensure the onboarding of new team members.
**Profile**
- Professional or college diploma in secretarial or office technology or equivalent training
- Five years of experience in a similar position
- Fluency in spoken and written French
- Good knowledge of the English language, spoken and written
- Thorough knowledge of Office 365, including Word and Excel
- Proven writing skills (especially minutes), ability to synthesize and manage priorities
Contact Ibrahima Amadou
LI-Hybrid
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