Project Administrative Assistant

3 weeks ago

Montréal, Canada CIMA+ Full time

**Company Description** Welcome to a place where people are at the heart of everything we do.**

Welcome to people who like people, to brilliant minds, tomorrow’s visionaries, challenge seekers, collaborators, and those with an entrepreneurial spirit in their DNA.

At CIMA+, you’ll find a place where everyone’s ideas and perspectives are welcomed and encouraged, a place where you’ll have many opportunities to learn and develop while working on projects that rally our team together, where you can proudly become a company shareholder.

At CIMA+, we give you the freedom and flexibility to manage your work on your own terms and define what work-life balance means to you.

At the end of the day, we’re proud to be able to say that when you join CIMA+, we’ll welcome you into a place that you can call home.
**Job Description** Mission**

**Primary Responsibilities**
- Carry out administrative tasks from opening to closing of projects according to ISO prescribed processes (data entry, assist project manager with project planning, etc.).
- Organize meetings, coordinate meetings and follow up on minutes (linguistic review, format, etc.).
- Prepare purchase orders, monitor purchases and subcontractors, etc.
- Proofread and format technical and administrative project documents (letters, reports, quotes, specifications, technical memos, change directives, change orders, progress and final payment requests, CVs, project sheets, etc.).
- Produce various follow-up and other reports for customers and partners
- Assist project manager(s) with invoicing and invoice follow-up
- Monitor deliverables and equipment and follow up on activities related to quality system requirements
- Provide a wide range of administrative support for the sector

**Qualifications**
- DEP in secretarial studies or DEC in office automation or other relevant training
- 3 to 5 years' experience in a relevant field
- Advanced oral and written French, English is an asset
- Excellent knowledge of Word and Excel (intermediate/advanced functions)
- Good knowledge of Outlook, Adobe, PowerPoint
- Good knowledge of Sharepoint and Teams platforms
- Knowledge of ISO standards (asset)
- Experience in consulting engineering (an asset)
- Good teamwork skills
- Excellent organizational skills, autonomy, versatility, interpersonal skills, courtesy and speed of execution.

Contact Ibrahima Amadou LY

LIHybrid
**Additional Information**

Accommodations are available on request. Your Business Partner will process your request.

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