Administrator, Construction

6 months ago

Toronto, Canada Dream Unlimited Full time

Job Details

Description

**Dream is looking for an Administrator, Construction**

We are always looking for the best and brightest to join our thriving community. Dream’s Construction team is currently looking for an experienced Administrator to provide assistance for all stages of our construction projects.

**Who are you?**

There’s a lot happening at Dream, and it’s happening fast. Are you passionate, dedicated, and highly analytical? Do you enjoy keeping everything and everyone organized? Do you love working with people? If so, read on. We want to hear from you.

Combining a positive and easy-going personality with strong communication skills, you enjoy working in a fast-paced environment. Additionally, you are a dedicated and loyal individual who is eager to grow with the company and serve as a key team member in their continued development and growth.

We like that you are a team player who is eager to learn and take on challenging responsibilities. You care about your work and delivering high quality results. You’re known for maintaining a positive, calm attitude even during crunch time. You like to move as fast as we do and have fun in the process. You don’t hesitate to go above and beyond to help the team and your colleagues enjoy working with you.

We want to bring on someone who is eager to learn, work hard, and have fun. In other words, we want you to fit in here. This is an opportunity for you to take on responsibilities, build on your already strong skill set and help your team achieve its goals, all in a work environment that is fast-paced, dynamic and fun.

**What will you do?**

Below are some of the primary responsibilities you will be taking on in this role. There will be more, but we can discuss those in person.
- Assist AVP, Construction in tracking various projects, coordinating with multiple project directors and project managers
- Assist Project Managers and Project Directors as required on accounting functions (ie; purchase orders, project start up forms, invoicing, payment inquiries)
- Track and report on all stages of each project and provide information in an uniform manner
- Assist in the preparation of financial project documents and track and guide the approval process
- Asist in financial project closeout
- Set up meetings, take minutes (with action items and dates) and distribute as required
- Coordinate with Property Management, Asset Management, Technical Services Leasing on items as directed
- Manage files, copy, and other administrative duties as directed
- Review, investigate, and reconcile vendor statements
- Prepare monthly project reports, including examining variances from previous periods
- Prepare POs for capital projects, processing invoices and preparation of close out documentation for accounting;
- Organize and maintain department filing system

**What type of experience and skills do you have?**

These are only some of the things we’d like you to bring to the table. We can cover the rest when we meet.
- 2-3+ years progressive experience in accounting and/or administration
- Previous experience within construction, design or development industries is a strong asset.
- Excellent coordination and multi-tasking ability
- Extremely organized and can perform under tight deadlines and competing priorities
- Able to prioritize and is self-motivated, innovative and creative thinker
- Able to action quickly with accuracy
- Good with numbers and is analytical
- Strong communication skills. Demonstrated in written and verbal reports, and meeting participation
- Recommend and implement enhancements to current procedures to improve operational effectiveness
- Strong people skills and positive attitude. A team player with a proven ability to build relationships at all levels of an organization as well as with external parties such as vendors and business partners.
- A self-starter. Ability to anticipate needs, take initiative, plan ahead, commit and deliver within the set time frames. Ambition to learn and grow professionally.
- Strong skills in task-prioritization and multitasking. Being able to switch gears among various ongoing tasks, while understanding the priorities.
- Diligence and detail-oriented when preparing deliverables
- Utilize problem-solving skills to develop solutions to key issues and challenging situations

**Who are we?**

**Dream **is a leading Canadian real estate company with approximately $24 billion of assets under management in Canada and Europe. We develop, manage, and invest in master-planned communities, income properties, and urban intensification. We proudly build communities from the ground up: from land development to buildings homes and condominiums, and from providing retail centres and driving renewable energy projects to managing assets across the country.

Our attitude and approach sets us apart from our competitors. We are guided by our entrepreneurial spirit: we seize unconventional opportunities and try new things, appro

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