Construction Site Administrator

6 days ago

Toronto, Canada Fitzrovia Full time

About the Role:


Fitzrovia is seeking to hire a Construction Site Administrator to join our team. This role will provide administrative and clerical support services to the construction site team, as well as assistance with accounts payable/cost control for the site team. Experience working in a construction environment is strongly preferred.


At Fitzrovia, we pride ourselves on being an entrepreneurial and innovative organization, which makes this role well suited for a candidate looking to roll up their sleeves, wear multiple hats and contribute to all aspects of real estate investment and development.



Responsibilities

  • Supports the day to day running of the construction site team
  • Preparation of site meeting minutes, daily reports and timesheets, summaries and weekly progress reports and distribution accordingly
  • Greeting visitors to site and ensure they are signed in and oriented to site procedures
  • Field expediting of miscellaneous materials, rented and operated equipment
  • Physical point of contact on-site for deliveries and pick-ups
  • Assist with document control (distribution of drawings and specifications via Procore and hard copies where required)
  • Update trailer boards with the most up to date Health and Safety procedures and reports
  • Assist with the organization of site meetings as well as sub-trade coordination meetings
  • Assist in the orientation of new site personnel
  • Assist with surveying, layout, lines, levels, and verification of the work
  • Routine correspondence to Sub-Trades and Suppliers in co-operation with the Superintendent and Project Management staff
  • Assist Project Manager and Superintendent in tracking issues, changes in condition, requests for information and change orders and updating Procore
  • Assist with the management of and track our QA / QC program
  • Create and maintain spreadsheets for tracking of construction progress as requested by the Site Superintendent and Project Management Staff
  • Assist the Superintendent with the execution of his/her duties
  • Provides administrative support to employees on the construction site as required
  • Manage the internal software; following all the process from ordering to invoicing, including inventory of the materials received (reconciliation)
  • Support with contacting suppliers to resolve discrepancies
  • Support with the timecard and payroll process for general labourers
  • Match courier slips to invoices for Accounts Payable
  • Administrative Support for Site Superintendents & Project Management staff including Purchase Orders (PO), Change Events (CE), Potential Change Orders (PCO), Contract Change Orders (CCO), Type minutes of meetings etc.
  • Scanning/uploading and filing documents into PROCORE as required by Site Super intendent, Project Managers/ Project Coordinators
  • Provide accurate administrative support by composing and editing a variety of documents including letters, emails, agendas, reports and presentations
  • Other duties as assigned



Qualifications and Experiences:

  • A minimum of 2 years in an administrative position
  • Experience in the construction industry is preferred
  • Experience with accounts payable/invoice management, or cost control is preferred
  • Proficient with Microsoft Office, Excel, Word, Outlook, MS project, Procore (or another document control software)
  • Effective communication skills both written and verbal
  • Effective analytical and problem-solving skills
  • Effective time management skills and the ability to work independently
  • The ability to work in a fast-paced environment and work to deadlines and short turnaround time frames
  • Willingness to learn new processes, procedures, and software



Why Fitzrovia:


Fitzrovia is a vertically integrated development and asset manager focused on Class-A and vintage-style apartment buildings across the Greater Toronto Area (GTA) and Montreal. Fitzrovia provides best-in-class development, construction, property and asset management with a focus on design, active lifestyle management and exceptional customer service.


Fitzrovia partners with public institutions, pension funds and high net worth investors who have a bias towards long-term cash flow generating assets. The company is the largest developer of purpose-built rental apartments in Canada with over $9 billion of assets under management.


We focus on our people and our culture, and offer a competitive salary, benefits, and career development opportunities. Fitzrovia’s commitment to hospitality is at the core of our DNA. To learn more about Fitzrovia, our people and our properties, visit www.fitzrovia.ca.


Fitzrovia is an equal opportunity employer and is committed to creating an inclusive environment for all our employees. If you require reasonable accommodation during the recruitment process, please reach us at careers@fitzrovia.ca.

  • Construction Site Manager

    3 weeks ago

    Greater Toronto Area, Canada O.N. Site Construction Inc. Full time

    We are seeking a highly motivated and experienced Construction Site Manager to join our team at O.N. Site Construction Inc.Job Overview:This role is responsible for overseeing medium-sized, multi-trade commercial projects across Canada, ensuring timely completion, quality workmanship, and adherence to client schedules and budgets.Key Responsibilities:Manage...

  • Site Superintendent

    6 months ago

    Greater Toronto Area, Canada O.N. Site Construction Full time

    **Who We Are** Since 2005, **O.N. Site Construction Inc.,** has provided general contracting and professional project management services to an enviable client list that includes some of Canada’s top companies. We are a service-oriented company, with an earned reputation for quality workmanship and unprecedented customer service. We provide national...

  • Site Superintendent

    1 month ago

    Greater Toronto Area, Canada O.N. Site Construction Inc. Full time

    Who We Are Since 2005, O.N. Site Construction Inc., a medium sized, service-oriented company, with an earned reputation of quality workmanship and unprecedented customer service in the general contracting and project management field. We provide national coverage with active construction projects in the commercial sector across the GTA, Northern Ontario,...

  • Site Superintendent

    1 month ago

    Greater Toronto Area, Canada O.N. Site Construction Inc. Full time

    Who We AreSince 2005, O.N. Site Construction Inc., a medium sized, service-oriented company, with an earned reputation of quality workmanship and unprecedented customer service in the general contracting and project management field. We provide national coverage with active construction projects in the commercial sector across the GTA, Northern Ontario,...

  • Site Superintendent

    1 month ago

    Greater Toronto Area, Canada O.N. Site Construction Inc. Full time

    Who We AreSince 2005, O.N. Site Construction Inc., a medium sized, service-oriented company, with an earned reputation of quality workmanship and unprecedented customer service in the general contracting and project management field. We provide national coverage with active construction projects in the commercial sector across the GTA, Northern Ontario,...

  • Construction Site

    7 months ago

    Greater Toronto Area, Canada SKYGRiD Construction Full time

    **Construction Site Co-Op** This is an excellent introductory opportunity for Post-Secondary school students in a Co-Op program. Being part of the SKYGRiD Co-Op experience is all about hands - on learning, mentoring by professionals and working as an active member of a project team. Working in the construction site office, you will be directly responsible...

  • Construction Site Supervisor

    6 months ago

    Toronto, Canada Quoin Construction Limited Full time

    Quoin Construction Limited is a construction management company that fosters a collaborative structure to connect with customers, consultants and authorities. We have developed a unique process that integrates construction management, value-engineering, estimating, and administration to bring a greater perspective and enhanced value to our clients. In...

  • Construction Site Manager

    4 weeks ago

    Greater Toronto Area, Canada Formstructures Construction Full time

    About the Company: Provide a brief introduction to the company, its mission, and culture. About the Role: A short paragraph summarizing the key role responsibilities. Responsibilities: Serve as link between the Construction Manager, Construction Project Managers, Project Coordinators, Mechanical and Electrical Coordinators, other Site Superintendents,...

  • Construction Site Manager

    4 weeks ago

    Greater Toronto Area, Canada Formstructures Construction Full time

    About the Company:Provide a brief introduction to the company, its mission, and culture.About the Role:A short paragraph summarizing the key role responsibilities.Responsibilities:Serve as link between the Construction Manager, Construction Project Managers, Project Coordinators, Mechanical and Electrical Coordinators, other Site Superintendents, Architects...

  • Construction Site Manager

    4 weeks ago

    Greater Toronto Area, Canada Formstructures Construction Full time

    About the Company:Provide a brief introduction to the company, its mission, and culture.About the Role:A short paragraph summarizing the key role responsibilities.Responsibilities:Serve as link between the Construction Manager, Construction Project Managers, Project Coordinators, Mechanical and Electrical Coordinators, other Site Superintendents, Architects...

  • Construction Site Administrator

    6 days ago

    Toronto, Ontario, Canada Fitzrovia Full time

    About the RoleFitzrovia is seeking a highly organized and detail-oriented Construction Site Administrator to join our team. This role will provide administrative support services to the construction site team, including accounts payable/cost control.Key ResponsibilitiesSupport the day-to-day operations of the construction site team.Prepare site meeting...

  • Construction Site Manager

    4 weeks ago

    Greater Toronto Area, Canada, Ontario Formstructures Construction Full time

    About the Company:Provide a brief introduction to the company, its mission, and culture.About the Role:A short paragraph summarizing the key role responsibilities.Responsibilities:Serve as link between the Construction Manager, Construction Project Managers, Project Coordinators, Mechanical and Electrical Coordinators, other Site Superintendents, Architects...

  • Site Coordinator

    2 months ago

    Toronto, Canada Reliance Construction Full time

    **This is the Rundown**: Who We Are () Being one of the larger privately-owned construction companies in North America, Reliance offers general contracting services in all aspects of project planning, execution and delivery. Over the last year, we’ve grown continuously due to our employees’ performance, but mostly through their passion, focus, and...

  • Site Coordinator

    2 months ago

    Toronto, Canada Reliance Construction Full time

    **The Role**: Site Coordinator The Site Coordinator’s main role is to provide administrative support to the Project Coordinator and the Site Superintendent in the project's activities, such as coordinate communication with landlord, maintaining site logs, coordination of deliveries, communication with sub-trades and ensuring workers’ proper...

  • Site Coordinator

    7 months ago

    Toronto, Canada Reliance Construction Full time

    **This is the Rundown**: Who We Are () Being one of the larger privately-owned construction companies in North America, Reliance offers general contracting services in all aspects of project planning, execution and delivery. Over the last year, we’ve grown continuously due to our employees’ performance, but mostly through their passion, focus, and...

  • Site Coordinator

    6 months ago

    Toronto, Canada Reliance Construction Full time

    **This is the Rundown**: Who We Are () Being one of the larger privately-owned construction companies in North America, Reliance offers general contracting services in all aspects of project planning, execution and delivery. Over the last year, we’ve grown continuously due to our employees’ performance, but mostly through their passion, focus, and...

  • Construction Project Manager

    4 weeks ago

    Greater Toronto Area, Canada O.N. Site Construction Inc. Full time

    Job DescriptionWe are seeking an experienced Construction Site Superintendent to join our team at O.N. Site Construction Inc. in the GTA and across Canada.Company Overview:O.N. Site Construction Inc. is a medium-sized, service-oriented company with an earned reputation for quality workmanship and exceptional customer service in the general contracting and...

  • Construction Site Superintendent

    7 months ago

    Greater Toronto Area, Canada Construction Talent Full time

    **Construction Talent is a recruiting agency working with many of Canada’s top employers in the construction industry.** The Site Superintendent is responsible for the day-to-day management of the construction site. Works with the Project Manager to ensure project delivery. **Qualifications** - You have at least 2 years of experience in the construction...

  • Senior Construction Manager

    2 weeks ago

    Greater Toronto Area, Canada O.N. Site Construction Inc. Full time

    O.N. Site Construction Inc., a reputable general contracting and project management company, seeks an experienced Senior Construction Manager to oversee medium-sized commercial projects in various locations across Canada.Responsibilities include:Establishing strong relationships with clients, consultants, sub-trades, and trade contractorsMonitoring project...

  • Construction Project Manager

    3 weeks ago

    Greater Toronto Area, Canada O.N. Site Construction Inc. Full time

    Company Overview:O.N. Site Construction Inc. is a reputable general contracting and project management company with a strong presence in the commercial sector across various regions, including the GTA, Northern Ontario, Manitoba, BC, and Alberta.About Us:We have established ourselves as a trusted partner for our clients, providing high-quality workmanship...