Receptionist/admin Assistant

3 weeks ago


Victoria, Canada Newport Property Management Full time

**Organization**: Newport Property Management Ltd.

**Title**: Reception Clerk / Administrative Assistant (Full Time)

**Location**: Victoria, BC - V8R 5G4 (In Person Only)

**Hours**: Monday to Friday, 8:30 AM - 2:30 PM

**Compensation**: $23.50/hr

**Start Date**: Immediate

**About Us**: Newport Property Management Ltd. is a reputable and dynamic property management company located in Victoria, BC. We pride ourselves on maintaining a friendly, collaborative, and professional work environment. As we continue to grow, we are seeking a motivated Reception Clerk / Administrative Assistant to join our team.

**Duties**:

- **Property Maintenance Administration**: You will assist in coordinating maintenance tasks by corresponding with tenants and vendors, documenting maintenance records, and ensuring timely resolution of maintenance issues.
- **Vacancy and Inspection Scheduling**: This role involves receiving rental inquiries, scheduling property viewings for our Property Managers, processing applicant information, and coordinating unit inspections before and after tenancies.
- **Office Administration / AP & AR**: You will handle incoming invoices, rent, and security deposits, as well as process outgoing payments to vendors and staff. Additionally, you will assist in other office duties as needed and contribute to the development and implementation of new office systems.

**Qualifications**:

- Strong written and verbal communication skills in English, with attention to grammar and punctuation.
- Previous experience in reception, clerical, or administrative roles is preferred.
- Ability to handle sensitive information confidentially and maintain professionalism at all times.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and digital organizational tools.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.

**Compensation**
- Competitive hourly rate of $23.50/hr
- 2 weeks paid vacation

Pay: From $23.50 per hour

Expected hours: 37.5 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

**Experience**:

- Front desk: 1 year (preferred)

Work Location: In person

Expected start date: 2024-05-20



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