Payroll & Human Resources Coordinator

2 weeks ago

Ottawa, Canada The Memory Clinic Full time

A French posting follows_

**ABOUT OUR CLINIC**
Alzheimer's disease (AD) is the most common type of dementia, making up approximately 70% of all cases. Those over the age of 65 are at a higher risk to develop AD. It diminishes cognitive, verbal and physical abilities by destroying brain cells. This in turn affects our ability to think, to learn new things, and to remember. Many scientific experts are working to ameliorate our understanding of this devastating disease, thus searching to find more effective treatments.

Our clinics partner with pharmaceutical companies to conduct Phase II and III clinical trials for Alzheimer's Disease. Our unique contribution will revolutionize the fight against the disease. We provide care to patients, generate knowledge for the scientific community, continue to improve support, and access to clinical research.

**SUMMARY**
The Payroll & Human Resources Coordinator will work closely with the Human Resources Manager and will be responsible for various functions such as payroll processing, maintaining the HRIS, group benefit and RRSP administration and provide a full range of administrative and coordination activities to the Human Resources Department.

**RESPONSIBILITIES**
**Payroll**:

- Input and verify employee information for new hires into the payroll, HRIS and benefit systems
- Prepare and process payroll for all employees
- Provide support to employees with any payroll queries
- Complete and process Records of Employment (ROE) within prescribed timelines
- Prepare year end documents such as T4 statements
- Submit regular tax payments and report to government authorities
- Prepare reconciliations, payments, and payroll changes relating to various types of leaves and terminations
- Assist in the benefit and pension administration, including tracking eligibility, processing enrollments, terminations and employee changes
- Compile and prepare monthly, and annual payroll related reports and remittances after each pay run, and as needed
- Work closely with the Human Resources Manager to calculate and administer salary increases
- Ensure compliance with all applicable federal and provincial regulations, laws and company policies
- Assist in payroll audits or requests

**Human Resources**:

- Assist in the coordination of the recruitment activities, including job posting, pre-screening, reference checks, drafting offer documentation and hiring documentation
- Maintain employee records, ensuring all records are filed, accurate and complete, and confidentiality
- Maintain and process employee leave request and balances
- Facilitate the onboarding process for new employees, including orientation sessions and assisting with paperwork completion
- Prepare employee letters such as employment letters, visa letters
- Provide support to employees for any Human Resources inquiries
- Maintain positive continuous communication with both employees and management
- Document all existing and new Human Resources policies, practices and procedures
- Performs other related duties as assigned._

**EDUCATION AND QUALIFICATIONS**
- A Post-Secondary Degree or Diploma in general business administration, commerce, payroll, or a combination of education, training and experience deemed equivalent
- A minimum of three (3) years of experience in a payroll function
- Experience in Human Resources
- Knowledge of Federal and Provincial payroll and Human Resources legislations
- Knowledge of Scientific Research & Experimental Development (SR&ED) tax credits is an asset
- Excellent experience with payroll software. Knowledge of Nethris is an asset
- Bilingual in English and French (written and spoken)

**CORE COMPETENCIES**
- Accountable - Is accountable for their actions
- Adaptability - Can adapt to change, is flexible and can work in a fast paced environment
- Commitment to Excellence - Proven commitment to quality and excellence
- Compassion - Shows compassion and patience towards others
- Communication - Excellent communication skills in French and English
- Decision Making - Has good judgement and decision-making skills
- Innovation - Is innovative and looks for ways to improve
- Integrity - Has Integrity, is ethical and professional
- Teamwork - Positively interacts with others and promotes teamwork
- Patient Focused - Has the patient needs in mind and is committed to the industry
- ________________________________________

**AU SUJET DE LA CLINIQUE**
La maladie d'Alzheimer (MA) est le type de démence le plus courant, représentant environ 70 % de tous les cas. Les personnes âgées de plus de 65 ans courent un risque plus élevé de développer la MA. Elle diminue les capacités cognitives, verbales et physiques en détruisant les cellules du cerveau. Cela affecte à son tour notre capacité à penser, à apprendre de nouvelles choses et à nous souvenir. De nombreux experts scientifiques s'efforcent d'améliorer notre compréhension de cette maladie dévastatrice et cherchent ainsi à trouver des t

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