Administrative Assistant 3
5 months ago
**Position Overview**:
The Front Desk will be the single (physical) point of contact for the public visiting the PEEL Plaza police facility.
Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as outlined in the Standard Operating Guidelines.
KEY RESPONSIBILITIES
- General reception duties including maintenance of visitor access control based upon adopted procedures.
- Act as first point of contact with visitors (persons not in custody), manages the access of visitors to the facility using established procedures.
- Liaises with various internal divisions/units to respond to visitor needs, such as criminal record check, fingerprints, interviews, taxi licenses, etc.
- Distribute criminal record check letters and other documentation left with front desk by internal staff for pick-up by members of the public.
- As required, processing of civil fingerprints relating to criminal record checks.
- Liaises with external agencies (DOJ, RCMP, Parole) with respect to directing visitors using established principles.
- If required, monitors CTV and reports any unusual or criminal activity based upon established principles.
- Provide and control access to the multi-purpose room or other meeting areas in the lobby area.
- Control access to washrooms in lobby area.
- Organizes mail by division/unit for pick up.
- If required, monitors and responds to intercom from loading dock area.
- Assist property control staff with shipping/receiving as required.
- Answers the Saint John Police Force Administration line (3200, 3201).
- Orders office supplies and maintains stationery stockroom.
- Performs general office duties as required including keyboarding, photocopying, and filing.
THE ABOVE "ILLUSTRATED EXAMPLES OF WORK" DO NOT REFLECT THE FULL SCOPE OF DUTIES AND ARE SUBJECT TO CHANGE.
**Essential Qualifications**:
- Keyboarding Skills of at least 35 WPM.
- Must be security cleared.
- A proficiency in French (Intermediate) as per the Province of New Brunswick Oral Proficiency Rating Scale.
**EDUCATION AND TRAINING**:
-
Casual Administrative Assistant
6 months ago
Saint John, Canada Anglophone South School District Full timeCasual School Administrative Assistant This is routine administrative work in a school under the supervision of a senior school administrative assistant, principal or designate. Work involves administrative support duties such as; typing, keyboarding, preparing correspondence, reports, memoranda, fo
-
Administrative Assistant/receptionist
5 months ago
Saint John, Canada ReCar Saint John Full time**Administrative Assistant / Receptionist** Canada’s fastest growing pre-owned vehicle retailer is looking for an **Administrative Assistant / Receptionist**. ReCar is an Atlantic Canadian company that is headquartered in Fredericton, New Brunswick and is built on the fundamental principles of integrity and treating people with respect. We are also a...
-
Administrative Assistant
3 months ago
Saint John, Canada Cooke Inc. Full timeTrue North Salmon, a division of Cooke Aquaculture Inc., a dynamic and growing east coast family company, with Platinum Member status in the Canada’s Best Managed Companies Program, has immediate full-time position for Administrative Assistant at our Charlottetown, PE facility.Cooke is a global seafood company with operations in North America, Europe, and...
-
Casual Administrative Assistant
4 months ago
Saint John, Canada Anglophone South School District Full timeCasual School Administrative Assistant This is routine administrative work in a school under the supervision of a senior school administrative assistant, principal or designate. Work involves administrative support duties such as; typing, keyboarding, preparing correspondence, reports, memoranda, forms, tables and charts from drafts, copies or dictation;...
-
Casual Administrative Assistant
6 months ago
Saint John, Canada Anglophone South School District Full timeCasual School Administrative Assistant This is routine administrative work in a school under the supervision of a senior school administrative assistant, principal or designate. Work involves administrative support duties such as; typing, keyboarding, preparing correspondence, reports, memoranda, forms, tables and charts from drafts, copies or dictation;...
-
Administrative Services Assistant
2 months ago
Saint John, New Brunswick, Canada beBee Professionals Full time $35,000 - $45,000Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations at beBee Professionals in Saint John.Key ResponsibilitiesProvide exceptional administrative support to our team, ensuring seamless day-to-day operations.Manage and maintain accurate and up-to-date filing systems and office...
-
Medical Administrative Assistant
6 months ago
Saint John, Canada Senior Caring Home Support Full timeJob Description For Medical Administrative Assistant - Schedule and confirm client assessments appointments and complete the assessments for clients. - Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review. - Interview clients in order to complete forms, documents and case histories. -...
-
Entry Level Administrative Assistant
1 month ago
Saint John, Canada AST Logistics GmbH Full timeAST Logistics in Saint John is looking for anEntry Level Administrative Assistant. Flexible schedule MonFri.Fulltime or parttime. Mostly remotework.TasksManageoffice admin tasks.Organize files anddocuments.Scheduleappointments.Handle emailcommunication.Assist withreports.RequirementsHighschool diploma or higher.Strong communicationskills.Basic...
-
Temporary Administrative Assistant 6, One Stop
7 months ago
Saint John, Canada City of Saint John Full time**Position Overview**: The City of Saint John is actively recruiting for a two year term position as Administrative Assistant for the One Stop Development Shop. Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide the necessary support to the...
-
Temporary Administrative Assistant 6, One Stop
7 months ago
Saint John, Canada City of St . John's Full time**Position Overview**: The City of Saint John is actively recruiting for a two year term position as Administrative Assistant for the One Stop Development Shop. Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide the necessary support to the...
-
Administrative Assistant
3 months ago
Saint-leonard, Canada GLOBAL AUDIO VISUEL Full time**FULL-TIME ADMINISTRATIVE ASSISTANT POSITION** , Permanent Location: St-Leonard, H1S 2V6 Schedule: Monday to Friday, In-Office (NO REMOTE WORK) Are you a dynamic and organized individual with a passion for supporting professionals in their day-to-day tasks? Do you excel in a fast-paced environment and have a keen eye for detail? If so, we have the...
-
Administrative Assistant
2 months ago
Saint-Lazare, Canada Masteko Asset Management Full time**Job Title: Administrative Assistant** **Location**: West Island (St-Lazare), Quebec **Company**: Masteko Asset Management **Job Type**: Permanent, Full-Time **Salary**: $40,000 - $55,000 We are seeking a detail-oriented and proactive Administrative Assistant to join our team at Masteko Asset Management, a commercial and residential real estate...
-
Administrative Assistant|Part-time| TD Station
3 months ago
Saint John, Canada Oak View Group Full timeOak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music...
-
Administrative Assistant
5 months ago
Saint-Laurent, Canada Denfer Canada Inc Full timeADMINISTRATIVE ASSISTANT - This is a full-time position for a small import-export company. Office location: Pointe Claire, Quebec H3W 1H1 - This position entails: Working with the sales and logistics teams on the following areas: - Database entry and sales support - Purchase Orders and sales invoices - accounts payable and receivable manangement - Logistics...
-
Administrative Assistant
2 months ago
Saint John, New Brunswick, Canada beBee Professionals Full time $30,000 - $40,000Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at beBee Professionals in Saint John, Canada.Key ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a positive and welcoming experience.Manage incoming calls, schedule appointments, and maintain office calendars with...
-
Executive Assistant
2 months ago
Saint John, New Brunswick, Canada beBee Professionals Full time $35,000 - $45,000Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations at beBee Professionals in Saint John. As an Administrative Assistant, you will be responsible for a variety of administrative tasks, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative...
-
Administrative Coordinator
2 months ago
Saint John, New Brunswick, Canada beBee Professionals Full time $30,000 - $45,000Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Saint John. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phone...
-
administrative assistant
5 months ago
Saint John, Canada Delhi Street Restaurant Full timeEducation: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksSupervise other workersEstablish and implement policies and proceduresRecord and prepare minutes of meetings, seminars and conferencesPlan, develop and implement recruitment strategiesSchedule and confirm appointmentsManage contractsAnswer telephone and relay...
-
administrative assistant
6 months ago
Saint John, Canada Delhi Street Restaurant Full timeEducation: Expérience: EducationSecondary (high) school graduation certificateTasksSupervise other workersEstablish and implement policies and proceduresRecord and prepare minutes of meetings, seminars and conferencesPlan, develop and implement recruitment strategiesSchedule and confirm appointmentsManage contractsAnswer telephone and relay telephone calls...
-
Administrative Coordinator
5 months ago
Saint John, Canada Sophia Recovery Centre Full time**About Sophia Recovery Centre**: Sophia Recovery Centre provides safe, welcoming spaces for women to overcome addiction and improve their substance use health through participation in programs that meet the unique needs of women. Our model of care layers highly accessible peer support with evidence-based structured group programs and social/wellness...