Administrative Assistant

2 months ago

Calgary, Canada Carya Full time

The **Administrative Assistant** is an integral part of the Administration Team, responsible for providing support to both participants and staff. Members of this team often serve as the initial point of contact for participants making inquiries or utilizing our services, playing a crucial role in managing agency calls, welcoming participants, and ensuring their needs are met upon arrival in the reception area. The ability to collaborate as a team player and communicate effectively with both participants and staff is paramount.

**Who You Are**
- A proactive self-starter who likes to get creative and support on diverse deliverables.
- An organized and critical thinker who can visualize organizational goals and progress towards them.
- A creative collaborator who values professional relationships, belonging, kindness and diverse perspectives.

**What You’ll Do**
- Provide administrative support to all staff.
- Develop and maintain professional working relationships with staff, managers, and internal and external stakeholders.
- Answer incoming agency calls and direct them to the appropriate person in a professional and friendly manner.
- Work collaboratively with the Administrative Supervisor to ensure the timely and efficient delivery of administrative functions.
- Welcome participants and inform staff of their arrival.
- Assist staff and participants with available parking.
- Assist agency personnel with document needs as they occur, such as printing, delivery, etc.
- Maintain and manage various supply stocks, such as print materials, swipe cards, and special event materials.
- File management in both print and digital mediums.
- Effectively process payments.
- Maintain the general reception area, including the coffee stations and play areas for children, kitchen areas for staff.
- Support agency committee initiatives.
- Attend team meetings, as applicable.
- On occasion, evening shifts may be required.
- On occasion, work at our other two locations to cover shifts, as required.

**What You Bring**
- Proficiency in Microsoft 365 with a focus on SharePoint, Word, Teams, and Outlook is required.
- A minimum of 2 years of previous experience in an administrative reception role; OR demonstrated and related transferrable skills or experience.
- Post-secondary Diploma in a relevant field is an asset.
- Strong interpersonal skills with the ability to collaborate on a wide variety of tasks within a multi-disciplinary environment.
- Excellent written and verbal communication skills.
- A commitment to providing quality service.
- Knowledge of community resources available locally is a definite asset.
- Knowledge or experience with case management software is an asset.

**Why Join Team Carya**

When you join team Carya, you are joining over 100 passionate professionals who exemplify our values of Respect, Kindness, Creativity, Collaboration, Belonging, and Wellness. Our employees are the heart of our organization and work collaboratively to meet the unique and evolving needs of over 40,000 Calgarians.

**How to Apply**

We thank all those who expressed their interest, however only those selected for an interview will be contacted.
- Equal Employment Opportunities, Requesting an Accommodations Statement, and other Employment Statements_

Carya is deeply committed to building a workplace where inclusion is not only valued but prioritized. We are proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, family status, marital status, sexual orientation, national origin, genetics, neurodiversity, disability, age, or veteran status, or any other non-merit based or legally protected grounds.

Carya - Nurturing the Potential in Every Calgarian.

**Job Type**: Part-time
Part-time hours: 15 per week

**Salary**: $21.00 per hour

**Benefits**:

- Dental care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Evening shift

Ability to commute/relocate:

- Calgary, AB T2P 3C8: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Administrative experience: 2 years (required)

Work Location: In person

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