Administrative Assistant

3 weeks ago

Calgary, Canada exp Full time

**Administrative Assistant**

**Calgary
At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next **Administrative Assistant **

**Your work environment at EXP**

In this role, you will be based in **our Calgary **office and have the opportunity to work within the Engineering Consulting industry

**What a day at EXP has in store for you**
- Work directly with Discipline Managers and Project Managers in the preparation of various project deliverables.
- Compose and distribute meeting notes, routine correspondence, specialized letters, and reports.
- Perform other administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, ordering of lunches for meetings, mailings, information gathering, word processing, transcription and document binding, document scanning.
- Provide backup/break coverage for the front office including switchboard/reception and customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail/couriers.
- Provide back up support for other admin teams and divisions as necessary.
- Provide a high-level of administrative support to Discipline Managers.
- Support and maintain various office procedures, cleanliness, parking stall assignments and communicating building issues/concerns with the landlord.
- Assist the Executive Assistant and Office Manager with administrative tasks for corporate events.
- Assist with special projects and performs other duties as assigned.

**What your experience looks like**
- At least 3 to 5 years of experience in detail-orientated administrative support work.
- Post-Secondary degree or diploma or equivalent work experience in an administrative capacity.
- Strong people skills, and the ability to work with a wide variety of staff and clients.
- Strong Microsoft Word and Excel skills. Experience in Adobe Acrobat, Bluebeam and Microsoft Power Point would be an asset.
- Strong editing and proofreading ability including grammar and sentence structure.
- Excellent communication skills.
- Ability to establish and maintain effective working relationships.
- Effective time management and organizational skills.
- Must be able to meet deadlines, be well organized and able prioritize assignments.
- Ability to maintain a filing system and accurate records.
- Any experience in the engineering or construction industry is an asset.

**Our story**

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

**What makes us different**

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

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