Executive Assistant and Office Manager

3 months ago

Ajax, Canada Sanctus Church Full time

Sanctus Church’s vision is to become a regional church of 10,000 meeting the emotional, physical, and spiritual needs of people in Jesus' name.

We’re seeking a mature, reliable and hardworking individual to serve as our Office Manager and as an Executive Assistant. The Executive Assistant and Office Manager will report directly to the Executive Director of Administration.

**EXPECTATIONS**
- To embody the five staff values of Respect, Alignment, Fun, Trust and Excellence
- To be fully aligned with the mission, vision and strategic direction of Sanctus Church
- Strong written and verbal communication skills
- Strong comfort level with technology, including but not limited to Google Suites, Microsoft Office, Slack, Databases like Hubspot and Planning Center Online

**RESPONSIBILITIES**

**Executive Assistant Responsibilities**:

- Leadership and staff meetings: scheduling, assisting with creating the agenda, taking meeting minutes/recording video meetings, organization of catering and general food/beverage needs for various meetings.
- Assist with details surrounding monthly board meetings as well as the Annual General Meeting - planning, registration, notes etc.
- Assist the Pastoral Lead Team (PLT) with their calendar management, incoming communications and expense reporting
- Assist the PLT with preaching calendar preparation and be a second set of eyes by reviewing and editing weekly sermon content (sermon slides) then forward sermons to the Hearing Impaired Group each week.
- Make travel arrangements where needed; booking flights, hotels, cars, transit passes

**Office Management Responsibilities**
- Ordering of office supplies, keeping within budget
- Maintain organization of office area and office materials, ensuring adequate stock is available
- Overseeing printer/photocopier maintenance and supply needs
- Being available to answer the door to receive packages, assist visitors and available to answer the phone for general inquiries
- Other general administrative tasks as needed and as time allows - i.e database and process management

**REQUIRED SKILL SET**
- Previous experience in an administrative role, specifically in an executive assistant role is preferred
- Well developed interpersonal and communication skills (verbal and written)
- Proven ability to work in a high trust position and deal with sensitive confidential information appropriately
- Works well independently as well as the ability to work collaboratively with all ministries, be a team player with a commitment to quality and customer service
- Strong time management, attention to details and organizational skills

**SPIRITUAL GIFTS**
- Administration
- Helps
- Mercy

**Job Type**: Part-time

**Salary**: From $21.00 per hour

**Benefits**:

- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person

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