Executive Assistant

1 month ago

Edmonton, Canada MaKAmi College Full time

Work in a purpose driven career with MaKami College, a provincially licensed college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta.

MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses into cities across Canada, and continuously working to add programs to our course catalogue. We work with our team to grow and develop in areas they are passionate about, focusing on our MaKami Pillars - Leadership, Professionalism, Helpfulness, and Inspiration. MaKami team members are provided with many opportunities for professional career growth in a fulfilling and dynamic work environment.

The MaKami team is passionate about creating generational change through education, and we provide the tools and a safe environment for our staff to change the lives of our students and their families.

The Executive Assistant position has primary responsibility for providing day-to-day administrative support to the Health Care Aide Program Manager. The position provides a wide variety of administrative support and requires a dynamic individual capable of managing various responsibilities to ensure the efficient operation of the healthcare aide program and support the Program Manager in achieving program goals.

**Major Accountabilities/Responsibilities **(_Including but not limited to the following):_
- Organize and maintain the Program Manager's schedule, including appointments, meetings, and travel arrangements.
- Act as the primary point of contact between the Program Manager and internal/external stakeholders, ensuring timely and professional communication.
- Prepare and edit reports, presentations, and other documents as required, ensuring accuracy and adherence to college standards.
- Arrange and coordinate meetings, including preparing agendas, taking minutes, and tracking action items to facilitate efficient decision-making.
- Manage and maintain confidential program data, student records, and relevant documentation, ensuring compliance with privacy regulations.
- Maintain filing system and ensure documents are organized and accessible.
- Assist in organizing events related to the healthcare aide program, such as workshops, seminars, and recruitment activities.
- Handle budget tracking, expense reports, and financial documentation related to the program
- Act as a liaison between students and the Program Manager, addressing inquiries, providing information, and coordinating student-related activities.
- Stay informed about college policies and procedures, ensuring the healthcare aide program operates in accordance with institutional guidelines.
- Support the Program Manager in various projects, conducting research, analyzing data, and contributing to the successful implementation of program initiatives
- Various miscellaneous tasks as required

**Education and Experience**
- A degree or diploma in Business Administration or a related field
- Proven experience as an executive assistant or in a similar role.
- Proficiency in MS Office and other relevant software.
- Ability to handle confidential information with discretion.
- Familiarity with healthcare education programs is a plus.

**Skills and Competencies**
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- High attention to detail and accuracy
- Excellent telephone etiquette
- Ability to build strong relationships internally.
- Work efficiently and with integrity under pressure in a fast-paced environment.
- Proactive and motivated with a positive attitude.
- Flexibility and adaptability to changing priorities and deadlines.
- High level of professionalism, confidentiality and discretion

**_ Please be aware: This role necessitates availability during weekends and evenings._

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