Executive Assistant

4 weeks ago

Edmonton, Canada MaKami College Full time

Work in a purpose driven career with MaKami College, a provincially licensed college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta.

MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses into cities across Canada, and continuously working to add programs to our course catalogue. We work with our team to grow and develop in areas they are passionate about, focusing on our MaKami Pillars - Leadership, Professionalism, Helpfulness, and Inspiration. MaKami team members are provided with many opportunities for professional career growth in a fulfilling and dynamic work environment.

The MaKami team is passionate about creating generational change through education, and we provide the tools and a safe environment for our staff to change the lives of our students and their families.

The Executive Assistant position has primary responsibility for providing day-to-day administrative support to the Health Care Aide Program Manager. The position provides a wide variety of administrative support and requires a dynamic individual capable of managing various responsibilities to ensure the efficient operation of the healthcare aide program and support the Program Manager in achieving program goals.

Major Accountabilities/Responsibilities (Including but not limited to the following):

- Organize and maintain the Program Manager's schedule, including appointments, meetings, and travel arrangements.
- Act as the primary point of contact between the Program Manager and internal/external stakeholders, ensuring timely and professional communication.
- Prepare and edit reports, presentations, and other documents as required, ensuring accuracy and adherence to college standards.
- Arrange and coordinate meetings, including preparing agendas, taking minutes, and tracking action items to facilitate efficient decision-making.
- Manage and maintain confidential program data, student records, and relevant documentation, ensuring compliance with privacy regulations.
- Maintain filing system and ensure documents are organized and accessible.
- Assist in organizing events related to the healthcare aide program, such as workshops, seminars, and recruitment activities.
- Handle budget tracking, expense reports, and financial documentation related to the program
- Act as a liaison between students and the Program Manager, addressing inquiries, providing information, and coordinating student-related activities.
- Stay informed about college policies and procedures, ensuring the healthcare aide program operates in accordance with institutional guidelines.
- Support the Program Manager in various projects, conducting research, analyzing data, and contributing to the successful implementation of program initiatives
- Various miscellaneous tasks as required

Education and Experience
- A degree or diploma in Business Administration or a related field
- Proven experience as an executive assistant or in a similar role.
- Proficiency in MS Office and other relevant software.
- Ability to handle confidential information with discretion.
- Familiarity with healthcare education programs is a plus.

Skills and Competencies
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- High attention to detail and accuracy
- Excellent telephone etiquette
- Ability to build strong relationships internally.
- Work efficiently and with integrity under pressure in a fast-paced environment.
- Proactive and motivated with a positive attitude.
- Flexibility and adaptability to changing priorities and deadlines.
- High level of professionalism, confidentiality and discretion

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada E4C Full time

    Employment Type - Full-time - Job Location - 9321 Jasper Avenue, Edmonton - Working Hours - 8am to 5pm - Date posted- August 1, 2023- Valid through- August 31, 2023- PDF Export- Export as PDFAre you looking for a meaningful role with a charitable organization that has been making a positive impact for over 50 years? Do you possess excellent organizational...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    7 days ago

    Edmonton, Canada Kids Kottage Foundation Full time

    **Kids Kottage Foundation** Executive Assistant - 1.0 FTE - Are you passionate about serving your community? Are you eager to make a difference in the lives of infants and children?_ **Key Responsibilities**: - Manages the Executive Director’s calendar, arranges meetings, and prepares necessary materials for the Executive Director’s meetings. -...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Open Circle Full time

    Executive Assistant **Summary** Reporting to the Chief Legal and Risk Officer (CLRO), the Executive Assistant is responsible for providing administrative support to the CLRO and Chief Financial Officer (CFO) including calendar bookings, work scheduling, document creation and correspondence preparation. The incumbent is required to maintain confidentiality...

  • Executive Assistant

    5 days ago

    Edmonton, Canada AMA - Alberta Motor Association Full time

    As the Executive Assistant to the VP of Marketing, you are responsible for significant aspects of executive support including managing schedules, key deliverables, coordinating events and preparing executive level communications and reports. You have a high degree of accuracy and velocity and thrive on a deadline. You have the ability to manage multiple...

  • Executive Assistant

    3 days ago

    Edmonton, Canada AMA - Alberta Motor Association Full time

    As the Executive Assistant to the VP of Marketing, you are responsible for significant aspects of executive support including managing schedules, key deliverables, coordinating events and preparing executive level communications and reports. You have a high degree of accuracy and velocity and thrive on a deadline. You have the ability to manage multiple...

  • Executive Assistant

    4 days ago

    Edmonton, Canada AMA - Alberta Motor Association Full time

    As the Executive Assistant to the VP of Marketing, you are responsible for significant aspects of executive support including managing schedules, key deliverables, coordinating events and preparing executive level communications and reports. You have a high degree of accuracy and velocity and thrive on a deadline. You have the ability to manage multiple...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Ketek Group Inc. Full time

    **Position Background**: This is not your typical EA role. The Executive Assistant acts as an extension of the Executive team and manages a number of projects as part of corporate initiatives. It is crucial that the Executive Assistant be well-organized, have strong time-management skills, and be able to adapt to changing priorities quickly. **Why work for...

  • Executive Assistant

    2 days ago

    Edmonton, Canada Covenant Health Alberta Full time

    Classification: Executive Assistant - Union: COV OUT OF SCOPE - Unit and Program: Office of the CFO - Primary Location: One Twelve Campus - Location Details: As Per Location - Employee Class: Regular Full Time - FTE: 1.00 - Posting End Date: 24-APR-2023 - Date Available: 04-MAY-2023 - Hours per Shift: 7.75 - Length of Shift in weeks: 2 - Shifts per cycle:...

  • Executive Assistant

    4 days ago

    Edmonton, Canada Government of Alberta Full time

    **Job Information**: Job Requisition ID: 44663 Ministry: Advanced Education Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Regular/Temporary: Regular (Permanent) Scope: Open Competition Closing Date: Friday, August 11, 2023 Classification: Administrative Support 5 **Role**: The Financial Services Division...

  • Executive Assistant

    6 days ago

    Edmonton, Canada MaKAmi College Full time

    Work in a purpose driven career with MaKami College, a provincially licensed college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta. MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and...

  • Executive Assistant

    3 weeks ago

    Edmonton, Alberta, Canada CDI Spaces Full time

    Salary: Job Description:CDI Spaces is seeking a skilled Executive Assistant to join our team. The ideal candidate is detail-oriented, highly organized, and enjoys supporting senior leadership in a fast-paced environment. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our business by providing administrative...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada CDI Spaces Full time

    Salary: Job Description:CDI Spaces is seeking a skilled Executive Assistant to join our team. The ideal candidate is detail-oriented, highly organized, and enjoys supporting senior leadership in a fast-paced environment. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our business by providing administrative...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do! INNOVATIVE. Think ahead to stay ahead. DRIVER. Stay hungry and act with urgency. OWNERSHIP. No excuses. 100% accountability. CARING. For employees, partners and community. INDIVIDUAL. We work with great people and expect a lot from them We are one of Western Canada’s largest window and door...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do! INNOVATIVE. Think ahead to stay ahead. DRIVER. Stay hungry and act with urgency. OWNERSHIP. No excuses. 100% accountability. CARING. For employees, partners and community. INDIVIDUAL. We work with great people and expect a lot from them We are one of Western Canada’s largest window and door...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do! INNOVATIVE.Think ahead to stay ahead. DRIVER.Stay hungry and act with urgency. OWNERSHIP.No excuses. 100% accountability. CARING.For employees, partners and community. INDIVIDUAL.We work with great people and expect a lot from themWe are one of Western Canada’s largest window and door manufacturers servicing...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do! INNOVATIVE. Think ahead to stay ahead. DRIVER. Stay hungry and act with urgency. OWNERSHIP. No excuses. 100% accountability. CARING. For employees, partners and community. INDIVIDUAL. We work with great people and expect a lot from them We are one of Western Canada’s largest window and door...

  • Executive Assistant

    6 days ago

    Edmonton, Canada MaKami College Full time

    Work in a purpose driven career with MaKami College, a provincially licensed college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta. MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada MaKAmi College Full time

    Work in a purpose driven career with MaKami College, a provincially licensed college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta. MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and...