Veterinary Office Administrative Assistant

6 months ago


Victoria, Canada Glenview & Eagle Rise Animal Hospitals Full time

Wide Pay Range posted to reflect position ranging from Office Administrative Assistant to a Co-Manager Position, depending on qualifications, skills and previous experience.

Glenview Animal Hospital and Eagle Rise Animal Hospital provide compassionate and highly skilled veterinary healthcare to companion animals in the greater Victoria area. To accomplish this, we build on the strength and diversity of our staff to exceed our clients’ expectations for excellence in service, and the provision of expert care.

Our commitments include accountability to our clients and coworkers, employing our strengths to benefit our patients, clients, and each other, and promoting a work environment that is safe, supportive, inclusive and healthy and that fosters mutual respect and civility.

Each hospital provides veterinary services for companion animals, including surgical, medical and diagnostic services as well as client education and instruction in the care of their pets in the context of health and disease. The team includes Veterinarians, Registered Veterinary Technicians (RVTs), Exam Room Assistants (ERAs), Technical Assistants, Reception Staff, and Administrative Staff working together in the delivery of veterinary care and client service.

Office Administrative Assistant Role Description:

- Manage and coordinate office operations and procedures
- Handle administrative tasks such as filing, data entry, and record keeping
- Assist with event planning and coordination
- Oversee payroll processing and ensure accuracy
- Serve as the main point of contact at the front desk, greeting visitors and answering inquiries
- Maintain an organized and efficient office environment
- Perform general clerical duties as needed

Necessary Skills/Experience:

- Proven experience in an administrative or office management role
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Experience in event planning and coordination
- Familiarity with payroll processing procedures
- Excellent communication skills, both written and verbal
- Proficient in Microsoft Office Suite (Word, Excel, Sharepoint, Onedrive)
- Attention to detail and accuracy in all work

This is an excellent opportunity for an experienced Office Administrative Assistant to join our team. We offer competitive compensation, a supportive work environment, and opportunities for professional growth. If you have the required skills and experience, we would love to hear from you

**Salary**: $30.00-$37.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person



  • Victoria, Canada North West Veterinary Dermatology Services Ltd. Full time

    We require a veterinary assistant/office administrator in our new specialty dermatology clinic in View Royal, Victoria. You will assist with the administration of this location and our Vancouver location while also offering your veterinary assisting skills to staff. Quality care is always our first priority and our amazing close-knit team is proud to...


  • Victoria, Canada McKenzie Veterinary Services Full time

    *Duties* - Support veterinarians during examinations and procedures - Assist with animal handling and restraint - Maintain cleanliness and organization of the veterinary clinic - Prepare and sterilize surgical instruments and equipment - Monitor and care for animals post-surgery - Administer medications as directed by veterinarians - Provide compassionate...


  • Victoria, Canada James Bay Veterinary Clinic Full time

    This is a 10 hour shift, 4 days a week. **Role responsibilities** - Greeting clients who walk in and creating a welcoming environment - Administrative tasks - Conflict resolution - Processing bills and payments **Qualifications** - Adaptability and ability to multitask and prioritize tasks efficiently - High communication skills - Warm, friendly, kind...

  • Veterinary Assistant

    3 months ago


    Victoria, Canada McKenzie Veterinary Services Full time

    **Job Types**: Full-time, Permanent Pay: $19.00-$23.00 per hour **Benefits**: - Dental care - Employee assistance program - Life insurance - On-site parking - Paid time off - RRSP match - Vision care Schedule: - 10 hour shift - Monday to Friday - Weekends as needed **Experience**: - Veterinary Assistant: 1 year (required) - Front desk: 1 year...


  • Victoria, Canada HILLSIDE VETERINARY HOSPITAL Full time

    This full or part time position (3-4 days per week) will include evening and weekend shifts. Located in beautiful Victoria, BC, we uniquely provide both conventional and alternative veterinary medicine with services ranging from surgery and dentistry, chiropractic, and acupuncture. Open 7 days/week, our busy practice employs 7 veterinarians, 7 RVTs, and a...


  • Victoria, Canada Belmont Langford Veterinary Hospital Full time

    Job Overview: **Duties**: - Customer service: Talk with clients, book appointments/surgeries, handle payments for sevices - Assist veterinarians during examinations - Handle and restrain animals during treatment - Maintain cleanliness and organization of the clinic and equipment - Provide compassionate care to patients and their owners Qualifications: -...

  • Receptionist/assistant

    6 months ago


    Victoria, Canada Grace Veterinary Hospital Full time

    Grace Veterinary Hospital is a busy, successful practice looking to add to their passionate and friendly team! We are looking to hire a full time receptionist. Your duties would include: - administrative and reception duties such as answering the phone, booking appointments, checking in and out clients, accepting their payments, receiving shipments, etc. -...


  • Victoria, Canada Central Victoria Veterinary Hospital Full time

    Registered Veterinary Technologist, RVT Department: Medical Oncology Location: Victoria, BC **Central Victoria Veterinary Hospital i**s currently welcoming an experienced **Registered Veterinary Technologist, RVT** for our Medical Oncology Department! Previous experience in a specialty role (especially medical oncology) would be an asset but is not...


  • Victoria, Canada Kindred Spirits Veterinary Hospital Full time

    Seeking a Veterinary Receptionist to join our independently owned practice! We are looking for the right person and ‘spirit’ to add to our team, one who has experience working in a high volume/paced environment. As our first line of contact to our clients we hope to find someone who is confident in their customer service skills. Other skills that are...

  • Veterinary Technician

    6 months ago


    Victoria, Canada Grace Veterinary Hospital Full time

    Full time Veterinary Technician Wanted We are open Monday to Friday 8am to 5:30pm (your hours would be 8-5). You would not have to work evenings or weekends. We truly believe in work/life balance, so overtime, missed lunches, and being called in on your days off is extremely rare. We offer competitive wages, extended health benefits, paid vacation,...


  • Victoria, British Columbia, Canada VCA Full time

    Key ResponsibilitiesAssist veterinary staff with various tasks and treatmentsCreate a warm and welcoming environment for our patients and pet parentsCreate a positive, low-stress atmosphere for our clients and patientsGeneral housekeeping duties; cleanliness of work area, pet holding areas, and common areasWillingness to learn more regarding veterinary...

  • Veterinary Extern

    6 months ago


    Victoria, Canada Ethos Veterinary Health Full time

    **Juan de Fuca Veterinary Clinic** is located near mountains, beaches, lakes, and trails, just outside of beautiful Victoria, British Columbia. We offer a progressive practice and a top-notch staff of Drs. and techs with a mix of experience and wealth of knowledge. We talk to each other, share cases, and offer support. Our hospital is fully equipped with...


  • Victoria, Canada James Bay Veterinary Clinic Full time

    James Bay Veterinary is looking to add a full-time permanent experienced veterinary receptionist to our wonderful team of professionals! Your expertise in managing appointments, handling inquiries, and maintaining accurate records will be essential in supporting our clinic. If you have a proven track record as a veterinary receptionist, outstanding...

  • Veterinary Assistant

    1 month ago


    Victoria, Canada WAVES West Coast Animal Veterinary Emergency Specialty Hospital Full time

    The Veterinary Assistant (ACA) in the ICU/ER at WAVES provides essential support to ensure the well-being and recovery of animals receiving critical care. As an integral member of the ICU/ER team, you will work closely with our emergency and critical care specialist and ICU RVTs to deliver high-quality animal care and maintain a safe and clean environment...

  • Veterinary Assistant

    6 months ago


    Victoria, Canada Admirals Walk Pet Clinic Full time

    '''Job Overview: We are seeking a dedicated and compassionate Veterinary Assistant to join our team. As a Veterinary Assistant, you will play a vital role in providing exceptional care to our animal patients and supporting our veterinary staff. This is an exciting opportunity for individuals who are passionate about animals and want to make a difference in...


  • Victoria, Canada Elk Lake Veterinary Hospital Full time

    As a thriving full-service small animal veterinary hospital, the personal connection we have with each of our patients and clients is the heart of our practice. Our exceptional frontline Reception staff play a vital role in building and maintaining these relationships, and we’re looking for the right person to join this dynamic team as our Administrative...

  • Veterinary Assistant

    6 months ago


    Victoria, Canada City Pets Animal Clinic Full time

    City Pets Animal Clinic is looking to hire an experienced veterinary assistant to join our amazing team! We are a locally owned and operated clinic right across from Hillside mall. We have recently moved into our brand new clinic designed by our practice owner to be functional and full of natural light. We are equipped with 4 spacious exam rooms, electric...


  • Victoria, British Columbia, Canada VCA Full time

    Key Responsibilities: Assist veterinary staff with various tasks and treatments, including patient handling, surgery prep, client communication, and scheduling consultations and procedures. Ideal Candidate: The ideal candidate will have veterinary and/or administrative experience, with a veterinary assistant certificate being an asset. Schedule and...

  • Veterinary Technician

    3 months ago


    Victoria, Canada The spay and neuter cruiser veterinary clinic Full time

    Education: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - or equivalent experience **Tasks**: - Assist veterinarian before, during and after surgery - Prepare and administer medications and vaccines under direction of veterinarian - May perform a variety of office...

  • Veterinary Assistant

    6 months ago


    Victoria, Canada Vic West Pet Hospital Full time

    Vic West Pet Hospital is seeking a veterinary assistant to join our fantastic team! A small but busy hospital we take pride in our staff and focus on providing a safe and fun place to build a career. As a Veterinary Assistant, you will play a vital role in providing quality care to our animal patients and their owners, and supporting our veterinary...