Accounts Payable Coordinator

3 months ago

Vaughan, Canada Longo's Full time

We are looking for an **Accounts Payable Coordinator** who is passionate about food and enjoys working in a fast paced, customer service centric, team environment

Do you have experience as an Accounts Payable Coordinator?

Do you have a passion for Accounts Payable?

Why not join us?

**Position**:Accounts Payable Coordinator

***

**Job Overview**:
Reporting to the Accounts Payable Manager, this position will handle the full accounts payable cycle with the objective of delivering a high level of accuracy, integrity and timeliness of the daily accounts payable activities. The position is expected to perform day-to-day tasks with mínimal supervision and provide superior customer service with internal customers and external vendors. Company policies, procedures and standards provide guidance in performing job duties.

**Accountabilities**:
**Process and Validate Accounting Transactions**
- Match invoices with packing slip and Purchase Order (PO) receipts and process into system.
- Enter and upload manual invoices into system
- Resolve EDI invoice discrepancies, rejections and issues
- Process RTVs and Credit Memos
- Retrieve and sort all incoming mail addressed to the Finance/AP department from all sources including the mailroom, Stores, GG, DC and CK
- Manage the invoice scanning process for vendors on this tool (CP1) Resolve and validate discrepancies.
- Coordinate approval of invoices with authorized individuals
- Review vendor payment terms and process invoices in order to receive any associated discounts
- Review, research and resolve payment discrepancy between PO Receipt and Vendor invoice
- Resolve discrepancies between supplier invoices, POS and receiving documents with supply chain and stores.
- Liaising with external suppliers and internal departments as required to resolve issues. This includes posting pricing discrepancies in DENTS and resolving discrepancies with Category Managers.
- Work with other members of the Accounting Team to investigate general ledger discrepancies
- Compilation of accruals and other necessary journal entries
- Compile EFT or cheque payment runs

**Vendor Reconciliation**
- Conduct quarterly reconciliations of top vendor statements and identify any un-reconciled items including missing invoices
- Provide outcomes of analysis to Accounts Payable Supervisor and follow up on discrepancies as required

**Process and Internal Control Optimization**
- Suggest and actively support recommendations for process improvements in the AP function and other processes directly impacting the AP functions
- Contribute to the cross-training of the AP functions to ensure the coverage of responsibilities is addressed when team members are not available
- Demonstrate a thorough knowledge of cross-functional processes and policies that impact the AP function (including purchasing, receiving, product recall, inventory count and shrink processes/policies). Adhere to company processes, policies and internal controls. Identify areas of risk for the business.

**Administration & Reporting**
- Sort and file all invoices in an organized manner by batch number subsequent to payment being completed
- File, store and retrieve packing slips, purchase orders and processed invoices
- Perform periodical archiving of invoices and ensure proper storage at an offsite location
- Maintain documentation of actions and outcomes related to vendor inquiries

**Customer Service**
- Respond to and assist in the resolution of vendor needs and inquiries.
- Respond to and assist in the resolution of inquiries from Operations, Merchandising and Supply Chain in a professional and timely manner.

**Knowledge, Skills & Competencies**:

- Post-secondary diploma or degree specializing in business, accounting or finance
- Minimum 3 years of experience in Accounts Payable department
- Sound knowledge of the full procure-to-pay process, preferably in a multi-unit retail environment
- Working knowledge of MS Office required
- Working knowledge of Oracle Cloud and is highly desirable
- Excellent written and verbal communication skills with ability to effectively communicate with all levels of the organization
- Strong analytical and problem-solving skills with strong attention to detail
- Ability to multi-task, navigate between multiple systems and adapt to change in a fast-paced office environment
- Customer Service - Committed to achieving highest level of customer service responsiveness for internal and external customers
- Communication skills - Communicates effectively verbally and in writing with a broad range of people internally and externally
- Action Oriented - Exhibit high energy, sense of urgency, and ability to deliver results in a fast-paced entrepreneurial environment; able to multi-task and prioritize
- Teamwork and collaboration - Actively collaborate with others to produce desired results in a supportive environment; builds and maintains effective relationships with team members across the organization
- Prior

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