Accounts Payable/administrative Support

4 months ago


Vaughan, Canada D & V Electronics Full time

Title**: Accounts Payable/Administrative Support**

Purpose:

- **Accounts Payable** - Process Accounts Payable invoices and payments, verify invoices and perform account reconciliations, recordkeeping, reports, and other documentation.
- ** Admin Assistant**:

- Provide administrative support to ensure efficient operation of the office.

Role:

- Receive and verify AP invoices with Purchase Orders and Packing Slips (three-way match). Irregularities are to be addressed with the appropriate department personnel or vendor as required.
- Process AP invoices in the ERP system
- Ensure outstanding balances are updated with credit memos that are due.
- Verify vendor accounts by reconciling monthly statements and related transactions.
- Maintain historical records of all documentation by saving documents in filing cabinets and on the network.
- Provide weekly updated AP aged Trial Balance to the Controller for Cash Flow update and Payment Run proposals.
- Collaborate with another member of the accounting team to ensure accurate and timely processing of the approved payment run, print cheques, and match them with corresponding invoices, and obtain appropriate signatures.
- Log all incoming cheques onto an EXCEL spreadsheet.
- Perform bank deposits.
- Assist in audit activities to meet departmental program objectives.
- Answer phone calls and direct to the appropriate personnel, schedule meetings
- Carry out administrative duties such as filing, copying, scanning etc.
- Receive, sort, and distribute Incoming and outgoing mail and faxes.
- Make arrangements and follow-up on courier pick-ups/drop offs as required.
- Monitor and order office and kitchen supplies.
- Welcome and support visitors.
- Coordinate employee luncheons, as required.
- Organize monthly birthday celebrations.
- Handle sensitive information in a confidential manner.
- Other duties as assigned by your manager.

Education and Experience:

- Accounting Diploma, or working towards completion of an Accounting Diploma
- 3+ years previous experience in a similar role in the manufacturing industry
- Excellent time management skills and ability to multi-task and prioritize work.
- Excellent written and verbal communication skills
- Good interpersonal and customer service skills
- Proficient in MS Word and Excel
- Proficient in accounting software; MS Dynamics an asset

We thank all applicants for their interest in our organization, however; only those selected for an interview will be contacted.



  • Vaughan, Canada Averton Full time

    **Where design meets opportunity, and careers are built to last!** Averton is an experienced and award-winning homebuilder, community developer, and construction management company and we’re looking to add an **Accounts Payable Administrator **that will bring their expertise and enthusiasm to our dynamic team! As an Accounts Payable Administrator at...


  • Vaughan, Canada GFL Environmental Full time

    The Accounts Payable Administrator will be primarily responsible for job costing on various projects, while also supporting the team with various accounting tasks including but not limited to, processing invoices, managing corporate credit cards, managing fuel cards, gathering approvals and supporting with month and quarter end. **Job Duties** - Completes...


  • Vaughan, Canada Integricon Property Restoration and Construction Group Inc. Full time

    Join a growing company with opportunity for advancement. Integricon Property Restoration and Construction Group Inc. is a leading property restoration and construction company in Ontario and Alberta. With offices from Hamilton to Ottawa and north to Barrie, as well, Edmonton and Calgary, Integricon provides emergency mitigation, restoration and general...


  • Vaughan, Canada Integricon Property Restoration and Construction Group Inc. Full time

    Join a growing company with opportunity for advancement. Integricon Property Restoration and Construction Group Inc. is a leading property restoration and construction company in Ontario and Alberta. With offices from Hamilton to Ottawa and north to Barrie, as well, Edmonton and Calgary, Integricon provides emergency mitigation, restoration and general...


  • Vaughan, Canada GFL Environmental Inc. Full time

    GFL Environmental is looking for an Accounts Payable Administrator to join our team out of our Vaughan office! The Accounts Payable Administrator will be primarily responsible for job costing on various projects, while also supporting the team with various accounting tasks including but not limited to, processing invoices, managing corporate credit cards,...


  • Vaughan, Canada GFL Environmental Inc. Full time

    GFL is looking to hire an Accounts Payable Administrator based out of our Vaughan office! The Accounts Payable Administrator will be primarily responsible for job costing on various projects, while also supporting the team with various accounting tasks including but not limited to, processing invoices, managing corporate credit cards, managing fuel cards,...


  • Vaughan, Canada Vestacon Limited Full time

    Job description Vestacon Limited is seeking an Accounts Payable/Administrative Assistant to work with our accounting department and Toronto Head Office team. **Responsibilities**: - Providing administrative support to the Toronto Office - Managing the day-to-day administration and records management - Organizing and filing department files - Maintaining...


  • Vaughan, Canada Zanchin Automotive Group Full time

    **Accounts Payable & Receivable** Administrator** **career and employment opportunity await you.** - The Power to Move You_ **Accounting Administrator**, part of Zanchin Automotive Group, a privately-owned network of 35+ successful dealerships that welcomes talent and enthusiasm, values people and contributions, and rewards performance and accomplishment,...


  • Vaughan, Canada Lithia Canada Holding Full time

    Accounts Payable Administrator Lithia Canada Holding, Vaughan, ON L4K 4L1 Are you a people person with exceptional communication skills, a passion for problem-solving, and a dedication to delivering outstanding customer service? If you're ready to be the voice of our company and help customers with a smile, we have the perfect opportunity for you! We're...


  • Vaughan, Canada CARPENTERS REGIONAL COUNCIL Full time

    **Basic Qualifications for Consideration** - Well-established analytical skills in basic accounts payable and accounting policy - Excellent organizational and interpersonal skills - Detail oriented and organized - Ability to communicate effectively both verbally and in writing - Excellent problem solving skills - Ability to work in a deadline driven...


  • Vaughan, Canada Civica Infrastructure Inc Full time

    Civica Infrastructure Inc. (Civica) is a municipal water resources engineering consulting company located in Vaughan, Ontario. We provide consulting services to both private and public sectors for storm and sanitary sewer capacity assessment and optimization. We are looking for a Account Payable Administrator to join our Finance team. At Civica, we are a...


  • Vaughan, Canada Combined Metal Industries Full time

    Vaughan - Keele/Langstaff Competitive Salary based upon experience Did you know that 34,000+ Canadians are directly employed in the recycling industry? Interested in becoming part of Canada’s workforce that’s shaping our environment? HERES WHAT WE DO As one of the fastest growing metal recycling and management organizations across North America,...


  • Vaughan, Ontario, Canada CB Canada Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Accounts Payable Clerk to join our team at CB Canada. As an Accounts Payable Clerk, you will be responsible for managing the entire accounts payable process, from receiving and processing invoices to paying vendors and reconciling accounts.Key ResponsibilitiesManage department mail by opening,...


  • Vaughan, Ontario, Canada CB Canada Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Accounts Payable Clerk to join our team at CB Canada. As an Accounts Payable Clerk, you will be responsible for managing the entire accounts payable process, from receiving and processing invoices to paying vendors and reconciling accounts.Key ResponsibilitiesManage department mail by opening,...


  • Vaughan, Ontario, Canada CB Canada Full time

    Accounts Payable Clerk Job DescriptionWe are seeking an experienced Accounts Payable Clerk to join our team at CB Canada. The successful candidate will be responsible for managing department mail, ensuring compliance with company policies, and processing financial transactions.Key Responsibilities:Manage department mail by opening, sorting, and distributing...


  • Vaughan, Ontario, Canada CB Canada Full time

    Accounts Payable Clerk Job DescriptionWe are seeking an experienced Accounts Payable Clerk to join our team at CB Canada. The successful candidate will be responsible for managing department mail, ensuring compliance with company policies, and processing financial transactions.Key Responsibilities:Manage department mail by opening, sorting, and distributing...


  • Vaughan, Canada Workway Full time

    Requirement Administrative Assistant & Accounts Payable position **Responsibilities**: - Greeting and directing customers and overseeing the reception area which includes answering phones and the front entrance door and ensuring all safety protocols are adhered to i.e. logbook, screening questionnaire, etc. - Manage the supplies inventory for front office...


  • Vaughan, Ontario, Canada CB Canada Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Accounts Payable Clerk to join our team at CB Canada. As an Accounts Payable Clerk, you will be responsible for managing the day-to-day operations of our accounts payable department, ensuring timely and accurate processing of invoices and payments.Key ResponsibilitiesManage department mail by...


  • Vaughan, Canada Toro Group of Companies Full time

    NATURE AND SCOPE OF POSITION COMPANY DESCRIPTION Established in 1979, Toro Aluminum has become a leader in the development and manufacturing of window walls and doors for high-rise condominiums, office buildings and hotels, across Canada, the United States, and Mexico. Toro Aluminum specializes in manufacturing unitized pre-glazed curtain wall...


  • Vaughan, Canada Recipe Unlimited Corporation Full time

    Recipe Unlimited Corporation is Canada’s leading full service restaurant company. Home to such iconic brands as Swiss Chalet, Harvey’s, St.Hubert, The Keg, Montana’s, Kelseys, Pubs, Bier Markt, East Side Mario’s, The Landing Group, New York Fries, The Burger’s Priest, Fresh Kitchen + Juice Bar, The Pickle Barrel & Catering, State and Main, Elephant...