Accounts Payable Coordinator
6 months ago
Job description
**The Brand**:
Nudestix is a global fast growing, entrepreneurial color cosmetics brand founded by beauty veteran Jenny Frankel and her two daughters, Taylor and Ally Frankel. Nudestix offers a collection of easy-to-apply, no fuss multipurpose Stix in nude shades. The brand’s motto “go nude but better” emphasizes the “less is more” philosophy of using makeup to enhance one’s unique beauty rather than covering it up.
At Nudestix, we believe in a natural look is a perfect fit for any face. We’re all born with our own unique look, so why cover it up with tons of makeup? A touch of color here and there is enough to bring out our finest features, so out with the crazy big collection and in with our mínimalist makeup Stix for face, eyes and lips. In 2020, Nudestix launched Nudeskin; clean, simple, vegan powered skincare for nude-faced confidence.
**A few of Nudestix Accolades...**
- WWD Best Prestige Beauty Brand 2015 CEW Best New Indie Beauty Brand 2015 Over 20 global product awards
- 2021: LinkedIn Top Start-ups: The 15 companies on the Rise
- Forbes: Top 30 under 30 nomination
**The Opportunity**
**The Objectives of this Role**
- Oversee payments and expense control, managing vendor invoices through 3-way matching.
- Issue and amend Purchase Orders as needed.
- Resolve discrepancies in purchase orders, contracts, invoices, and payments, collaborating with various departments to address inquiries and reporting requirements.
- Enforce corporate expense and travel policies, ensuring compliance with approval levels and mandatory documentation.
- Manage the Corporate Payable and Expense Reimbursement Mailboxes, seeking approvals and addressing inquiries.
- Accurately allocate expenses to accounts and cost centers, aligning with departmental budgets.
- Process timely vendor payments, actively monitoring discount opportunities.
- Weekly preparation of a 4-week payment plan, reconciling vendor accounts to statements.
- Monitor open purchase orders, promptly addressing discrepancies.
- Ensure month-end deadlines are met and all inquiries are investigated promptly and resolved.
**Who You Are**
- Education: Post-secondary degree in finance, commerce, or accounting.
- Experience: 3+ years in accounting or similar roles, preferably in manufacturing and strong understanding of Purchase Orders, Item Receipt & Vendor Invoicing.
- MS Office: Demonstrated experience using intermediate to advance MS Excel, creating & maintaining complex worksheets, with multiple formulas and functions including pivot tables.
- Expertise: Hands-on experience with vendor account reconciliations and a solid understanding of 3-way matching.
- Skills: Intermediate accounting skills, including basic familiarity with Accounting Standards.
- ERP Experience: Familiarity with NetSuite is preferred but exposure to similar ERP system.
- Initiative: Proven ability to take a leadership role, initiating and managing payables-related projects.
**Key Competencies Required**:
- Highly organized with exceptional attention to detail and a high degree of accuracy.
- Excellent communication skills and a warm, friendly demeanor.
- Ability and confidence to interact with vendors and resolve issues.
- Adaptability and flexibility to handle competing demands and meet tight deadlines.
- Demonstrated interpersonal competence, including reliability and consistency in day-to-day interactions.
**Why Work With Us**
- Casual dress code
- Flexible office working hours*
- Hybrid WFH role*
- Summer hours for non-WFH roles
- Annual Sick Day allowance
- Mental health + flex days
- Wellness allowance
- Family first philosophy
- Gourmet coffee/hot beverages in office
- Monthly celebrated birthdays and events when in office
- Training and education reimbursement opportunities
- Company social events & sports teams*
- Annual free product allowance
- F&F employee discounts
- Opportunity to attend conferences and events*
- Professional growth opportunities
- Comprehensive health benefits for individual and family plans
**Hiring Practices**
**Salary**: $45,000.00 per year
**Benefits**:
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Store discount
- Vision care
- Wellness program
Ability to commute/relocate:
- Vaughan, ON: reliably commute or plan to relocate before starting work (required)
Application question(s):
- What annual salary range in CAD are you expecting for this role?
- Is coming on site 5 days a week ok with your schedule?
**Experience**:
- Excel: 1 year (required)
- Accounts payable: 1 year (required)
Work Location: In person
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