Accounts Payable Associate

3 days ago

Vaughan, Canada GFL Environmental Full time

The Accounts Payable Associate will primarily be responsible for reconciling vendor statements and ensuring that open invoices are entered in GFL system for appropriate approvals (if they belong to the correct BU/Location and if they are valid). The Accounts Payable Associate will also be responsible for investigating invoices that are on vendor statement but are missing from GFL system and follow up on invoices that are in dispute.

**Key Responsibilities**:

- Reviews key critical vendor statement of accounts against unprocessed and posted invoices in our system in order to reconcile between the two accounts
- Performs ad-hoc vendor statement reconciliations as required
- Detects discrepancies and liaises with the Business, other AP Staff, and Vendor in order to resolve all issues
- Supports the vendor as a main point of contact for all account matters
- Completes investigation, analysis and works with AP team for the correction of errors in a timely fashion
- Follows up on root cause or causal factors that may have led up to the discrepancy
- Follows up on all missing invoices, invoices unprocessed and unapproved, or invoices paid but not updated by vendor
- Maintains appropriate evidence to support findings
- Maintains records of each vendor statement reconciliation and provides updates to Supervisor on a weekly basis
- Where necessary, assists in compiling data for other related vendor account reports
- Coordinate with other Shared Service teams to support account clean-up of vendors who are also customers
- Contributes to various clerical & administrative tasks as required

**Knowledge, Skills, Abilities and Competencies**:

- Broad based experience in Accounts Payable, Accounting and Financial systems
- Post-Secondary degree in Business or related field preferred
- 1-3 years of invoice analysis experience required
- Proficient in using Great Plains or other major Financial ERP system
- Experience with Workday considered an asset
- Computer literacy, including MS Excel (Advanced level), Word, PowerPoint and Outlook required
- Strong work ethic and positive team attitude
- Strong customer service and customer satisfaction experience
- Exceptional conflict resolution, negotiation, and objection handling skills
- Strong organizational, written, and verbal skills with attention to detail in all areas of work
- Able to work well under pressure with tight deadlines and multitask in a fast-paced work environment with multiple interruptions
- Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse work environment as part of a team as well as independently
- Strong morals and ethics, along with a commitment to staff privacy
- Effective communication skills with individuals at all levels of the organization
- Professional appearance and manners
- Bilingual (English and French) written and oral preferred

GFLTalent
- We thank you for your interest. Only those selected for an interview will be contacted. _

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