Office Administrator
3 days ago
Job Posting
MacKinnon & Olding has an immediate need for an **Office Administrator**. The Office Administrator plays a vital role in ensuring that the day-to-day operations of the office run smoothly and efficiently. They are responsible for managing a variety of administrative, logístical, and organizational tasks. This role will also manage office supplies, supporting staff with necessary resources, and ensure the office environment is conducive to the well-being of employees.
**RESPONSIBILITIES**:
What you will do
- Maintain office filing systems, both physical and digital
- Assist in preparation of reports, presentations, and other documents as needed
- Oversee the day-to-day office environment, ensuring that the office is clean, organized, and well-maintained
- Liaise with vendors for office supplies, equipment maintenance, and other service needs
- Keep track of vendor contracts, renewals, and service agreements; ensure timely payments of office-related invoices and expenses
- Assist with payables and credit card reconciliation
- Monitor and manage office budgets, tracking expenses, and cost-saving opportunities
- Coordinate repairs or replacements of office equipment as needed
- Be the point of contact for employees regarding office-related issues and requests
- Assist in onboarding of new employees by providing necessary resources and information
- Coordinate the collection of timecards from various site locations and record in the system when required and assist with timekeeping
- Allocate costs collected through time clock entry to appropriate job and cost items
- Facilitate communication between different departments to ensure smooth operations
- Other duties as required
**QUALIFICATIONS**:Your background
- Post-secondary education in Business Administration or related field
- Minimum 5 years experience in an office management or administrative role
- Proficiency in office software such as Microsoft Office Suite
- Knowledge of basic accounting and budgeting practices
**CORE SKILLS**:What you bring to the company
- Ability to motivate and manage staff
- Strong attention to detail
- Positive can-do Attitude
- Ability to work as a team
- Ability to prioritize workload and meet deadlines
- Ability to work well under pressure
- Strong analytical and problem-solving skills
**A little bit about MacKinnon & Olding**
MacKinnon & Olding, a Crosbie Member Company (M&O), is one of Eastern Canada's leading providers of onshore industrial services to the marine construction sector. An ISO 9001 and COR certified company, M&O's trained and certified workforce offers a suite of trade solutions. Specializing in flooring, insulation, painting & coatings, scaffolding and surface preparation, M&O's dedicated multi
- trade teams safely deliver the best quality solution at every stage of the project life cycle.
**Benefits**:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 2025-01-22
Expected start date: 2025-02-03
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