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Administrative Assistant

2 months ago

Dundas, Canada Your NextStep Full time

It is important to note that this is a part-time contract role, for a maximum of 5 hours per week. Contractors may be required to work some evening hours in order to speak to clients who work during day time working hours.

**Responsibilities**:

- Provide administrative support to ensure efficient operation of the office
- Answer and direct phone calls, take messages, and respond to inquiries
- Manage calendars, schedule appointments, and coordinate meetings
- Prepare and distribute correspondence, memos, and forms
- Maintain filing systems, both electronic and physical
- Perform data entry and update databases.
- Assist in the preparation of reports, presentations, and other documents
- Order office supplies and maintain inventory
- Handle incoming and outgoing mail and packages
- Complete intake calls with new clients, and direct to the appropriate therapist

**Experience**:

- Working with highly distressed individual seeking support
- Willingness to offer both business and personal support to clinic director
- Proven experience as an administrative assistant or in a related role
- Strong computer skills
- Experience working with Jane EHR preferred
- Proficient in using QuickBooks for bookkeeping tasks
- Familiarity with office management procedures and basic accounting principles
- Knowledge of phone systems and experience in handling phone calls professionally
- Proficiency in using Google Suite (Gmail, Google Docs, Google Sheets)
- Previous experience working in a dental or medical office is a plus
- Strong customer service skills with the ability to provide excellent customer support
- Ability to multitask and prioritize tasks effectively
- Excellent organizational and time management skills
- Attention to detail and problem-solving skills
- Other duties as assigned

This is a great opportunity for someone who is organized, detail-oriented, and enjoys working in a fast-paced environment. If you meet the qualifications listed above, we would love to hear from you.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

**Job Type**: Part-time

**Salary**: From $20.00 per hour

Expected hours: 5 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Evening shift
- Monday to Friday
- Overtime

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Dundas, ON L9H 1L2: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (required)

Work Location: Hybrid remote in Dundas, ON L9H 1L2

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