Business Operations

5 months ago

Vancouver, Canada Hexafusion Canada Inc. Full time

.**Job Title**:Business Operations & HR Administrator**
**Company Name**: Hexafusion Canada Inc.
**Location**: Vancouver, BC
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- **IMPORTANT: PLEASE READ BEFORE APPLYING**

For an efficient and effective recruitment process, we earnestly request you to adhere to the following:
Your understanding and adherence to these instructions are greatly appreciated and crucial to our selection process.

Thank you.
------------------------------
- **Responsibilities**:
As a Business Operations & HR Administrator at Hexafusion IT Solutions, you will be integral to our core operations and human resources functions. Your duties will span administrative tasks, HR-related responsibilities, and financial management, significantly contributing to the efficiency and effectiveness of our team.

**Standard Responsibilities**:

- Managing various forms of correspondence.
- Organizing meetings and managing calendars.
- Maintaining both digital and physical files.
- Data entry and database management.
- Greeting and assisting office visitors.
- Assisting in preparing reports and presentations.
- Coordinating travel arrangements.
- Processing expense reports and managing budgets.
- Providing support during meetings.
- Managing office supply inventory.
- Liaising with other departments and external contacts.
- Assisting with event planning.
- General support to staff as needed.

**Extended Responsibilities**:

- Monthly recounting of client IT usage and invoice recalculations.
- Overseeing purchasing for the office.
- Managing vendor invoices in QuickBooks Online.
- Providing comprehensive bookkeeping and banking activities.
- Handling postal and courier duties.
- Coordinating company events and meetings.
- Direct communication with clients and suppliers.
- Managing internal communications.
- Undertaking research and analysis tasks.
- Managing databases and CRM systems.
- Maintaining and organizing the office environment.
- Adapting to evolving responsibilities.

**HR Responsibilities**:

- Assisting with the recruitment process, including posting job ads, screening resumes, and scheduling interviews.
- Onboarding new employees and conducting orientation sessions.
- Maintaining employee records and ensuring compliance with data privacy regulations.
- Assisting in the development and implementation of HR policies and procedures.
- Coordinating employee performance review processes.
- Handling employee inquiries regarding HR policies and procedures.
- Assisting in managing employee benefits and payroll.
- Contributing to employee training and development initiatives.
- Facilitating internal communication regarding HR updates and policies.
- Assisting with employee engagement activities and staff welfare programs.

**Key Requirements**:

- Valid work authorization in Canada.
- Successful completion of a criminal background and credit check.
- Proficiency in Microsoft 365 and QuickBooks Online.
- Strong organizational, time management, and multitasking skills.
- Excellent communication and interpersonal abilities.
- Basic knowledge of HR principles and best practices.
- Ability to handle confidential information with discretion.
- Willingness to undertake HR-related training and professional development.

**We offer**:

- Competitive remuneration.
- Valuable experience in a leading IT solutions company.
- Opportunity to work in a dynamic, supportive environment.

**About Hexafusion IT Solutions**:
Hexafusion IT Solutions, a key division of Hexafusion Canada Inc., is a progressive provider of comprehensive technology solutions. Our wide array of services includes Managed IT Services, Networking Solutions, Security Solutions, Cloud Services, Backup and Disaster Recovery, Microsoft 365 Deployment and Administration, VoIP Solutions, Office Relocation Services, Hardware and Software Services, IT Consulting, Onsite Technical Support, and IT Equipment Recycling. We are dedicated to empowering organizations across a multitude of industries with cutting-edge and reliable technology solutions, propelling their success into new realms.

We take pride in our customer-centric approach, focusing on building long-term partnerships and delivering custom solutions that produce tangible outcomes. Joining our team means embarking on a transformative journey where your role involves leveraging technology to create a positive impact on businesses and their operations.

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$25.00 per hour

Expected hours: No more than 35 per week

**Benefits**:

- Company events
- Discounted or free food
- Paid time off

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Application question(s):

- Please rate your proficiency in English on a scale of 1-5, where 1 indicates 'Basic' and 5 indicates 'Please rate your proficiency in English on a scale of 1-5, where 1 indicates 'Basic' and 5 indicates 'Native English'.

1- Basic 2- Intermediate 3- Advanced 4- Fluent 5- Native En

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