Receptionist and Administrative Assistant

3 weeks ago

Surrey, Canada Options Community Services Full time

**We’re Hiring**

**RECEPTIONIST AND ADMINISTRATIVE ASSISTANT**

**Posting Requisition **_22267 _**Program** _Administrative Services _

**Job Type **_Regular, Full-time _**Location **_Surrey, BC _

**Hours of work **_35 hours per week _**Closing Date **_Open Until FilledOptions Community Services is a non-profit registered charity providing social services primarily in Surrey, Delta, White

Rock and Langley. We believe in helping people help themselves. We believe in collaborating with individuals,

businesses, community groups and government to create focused, effective and responsive resources for the

community.

The Receptionist and Administrative Assistant is responsible for providing administrative support and ensuring the

smooth operation of the office. This position will be the first point of contact for visitors and clients. Duties will

include managing the reception area, answering and directing phone calls, and handling inquiries.

**ACCOUNTABILITIES**
- Adheres to the policies and standards of Options Community Services Society (OCS), as established in policy and

program manuals, Health & Safety Guidelines, job descriptions, written memos, and verbal agreements.
- Answers phone and/or in person inquiries and routes to appropriate staff members if required. Inform staff of

appointment arrivals.
- Responds to routine queries with regard to the organization and services provided and community resources.
- Sorts and distributes incoming mail and processes outgoing mail.
- Maintains filing systems and other records.
- Performs general word processing and typing from rough draft or general instruction, including

correspondence, reports, forms and documents.
- Assists with designing, formatting, updating and printing internal and external documents and materials

including publications, forms, business cards, letters, and posters.
- Print and distribute program brochures as requested.
- Performs general data entry functions and inputting information into computerized systems.
- Operates a variety of office equipment such as computers, printers, copiers, facsimile equipment, multi-line

switchboard and postage meter.
- Supports the key access control system for the office, including processing key cards and assigning/revoking

access.
- Monitors and adjusts the heat and air conditioning for assigned locations.
- Monitors, orders and receives supplies including office, kitchen, and janitorial.
- Handles simple cash transactions such as collecting payments and issuing receipts.
- Maintains meeting room bookings within the office.
- Trains, monitors and supports the Therapeutic Volunteer Placement (TVP) clients with weekly tasks.
- Ensures that office, meeting room, kitchen and other areas are maintained in a clean and tidy manner.
- Provides reception staff with relief where required, at other main office location.
- Performs other related duties as required.
- Follow written and verbal directives from the immediate supervisor, Chief Executive Officer or designate.

**_We are an equal opportunity employer committed to hiring a diverse workforce_** Posted: 23-March-13

**We’re Hiring**

**QUALIFICATIONS**

**Education, Training, and Experience:
- Administrative assistant Diploma or an equivalent combination of education and experience.
- One (1) year recent related experience in a similar role.
- Excellent computer proficiency and experience with MS Word, Excel, PowerPoint, Publisher and Outlook.
- Experience in graphic design an asset.

**Skills and Abilities:
- Exceptionally well organized, dependable, and able to set priorities to meet deadlines efficiently and

accurately. Must be able to multi-task, take direction and work independently.
- Demonstrated proficiency in written, oral and interpersonal communication skills.
- Must be sensitive to and respectful of cultural and lifestyle diversity.
- Demonstrated discretion with handling and maintaining confidentiality and sensitive information.
- Committed to a problem-solving approach and skilled in managing time sensitive material. Requires a high

degree of flexibility and initiative.
- Strong commitment to working co-operatively with the Admin team and other agency teams.
- Demonstrated client-focus and exceptional customer service skills.
- Ability to work independently, set priorities, manage multiple tasks and meet deadlines.
- Ability to work efficiently in a fast-paced work environment.

**SPECIAL REQUIREMENTS
Vulnerable Sector search preceding their start date.
- Applicants may be required to provide proof of Covid -19 vaccination.
- _An eligibility list may be maintained for up to six months. Eligible applicants may be offered a casual position. This _
- position is open to all qualified applicants.**PLEASE APPLY TO**:Debbie Perkes, Administrative Coordinator

Options Community Services Society

**Please include a cover letter clearly indicating the posting number [posting**

**#22267] and outlining your qualifications and related e

  • Receptionist/administrative Assistant

    2 months ago

    Surrey, Canada Envision Denture and Implant Centre Full time

    We are looking for a responsible Receptionist/Administrative Assistant to perform a variety of administrative and related denture clinic tasks. **Responsibilities**: - Provide support to our patients - Sterilization of instruments (training provided) - Maintain sanitization of treatment rooms - Answer phone calls, take notes/messages and relay messages -...

  • Administrative Assistant/ Receptionist

    1 week ago

    Surrey, Canada CDI College Full time

    We are happy to say that we are looking for an **Administrative Assistant/ Receptionist **to join us at CDI South Surrey BC Campus. **Position**: Administrative Assistant/ Receptionist **Reports to**:Campus Director **Job Status**: Full time (On site) **Working Hours**:Monday-Friday 8:00 am - 4:30 pm **Location**: 14928 56 Ave #112, Surrey, BC V3S...

  • Receptionist/administrative Assistant

    1 week ago

    Surrey, Canada Pro-Line Fittings Inc Full time

    **Company Overview**: Join our dynamic team at Pro-Line Fittings, a manufacturer, fabricator, and distributor of PVC Fittings, provides quality waterworks industry accessories from ready made products from top companies in our industry to solutions made to measure. To serve our customers’ requests, to meet their guidelines, building long-lasting customer...

  • Receptionist/administrative Assistant

    2 months ago

    Surrey, Canada Vohora LLP Full time

    We are a busy Chartered Professional Accounting firm seeking a fulltime Receptionist/Administrative Assistant to add to our administrative team in our South Surrey location. Receptionist/Administrative Assistant you will be the primary point of contact for our clients and the go-to person for the office. **Required skills**: - Excellent English...

  • Receptionist/administrative Assistant

    2 weeks ago

    Surrey, Canada Vohora LLP Full time

    We are a busy Chartered Professional Accounting firm seeking a fulltime Receptionist/Administrative Assistant to add to our administrative team in our South Surrey location. Receptionist/Administrative Assistant you will be the primary point of contact for our clients and the go-to person for the office. **Required skills**: - Excellent English...

  • Receptionist/administrative Assistant

    2 weeks ago

    Surrey, Canada Vohora LLP Full time

    We are a busy Chartered Professional Accounting firm seeking a fulltime Receptionist/Administrative Assistant to add to our administrative team in our South Surrey location. Receptionist/Administrative Assistant you will be the primary point of contact for our clients and the go-to person for the office. **Required skills**: - Excellent English...

  • Receptionist/administrative Assistant

    2 weeks ago

    Surrey, Canada DIVERSEcity Community Resources Society Full time

    **Job Title**:Receptionist/Administrative Assistant **Status**:Temporary, Full time **Hours**: 35 hours/week **Schedule**: Monday - Friday **Grid**:10 **Wage**: $25.05 - $28.75 (starting $25.05) **Start Date**: September 11, 2023 **End Date**:March 31, 2024 **Date Posted**: August 28, 2023 **Closing Date**: Open until filled **The Opportunity**: The...

  • Receptionist/administrative Assistant

    2 days ago

    Surrey, British Columbia, Canada Vohora LLP Full time

    We are a busy Chartered Professional Accounting firm seeking a fulltime Receptionist/Administrative Assistant to add to our administrative team in our South Surrey location.Receptionist/Administrative Assistant you will be the primary point of contact for our clients and the go-to person for the office.Required skills: Excellent English communication skills,...

  • Receptionist/administrative Assistant

    2 weeks ago

    Surrey, Canada Granville College Full time

    **Job Overview**: Granville ollege - Surrey is actively seeking a highly motivated and detail-oriented Receptionist/Administrative Assistant to join our team. **What you will you do**: - Greet visitors on telephone / in person with a positive, helpful attitude. - Manage incoming mail, security cards and keys, mailing correspondence to students. - Manage...

  • Receptionist/administrative Assistant

    1 week ago

    Surrey, Canada SAF-HOLLAND Canada Limited Full time

    **About us** **SAF-HOLLAND Canada Limited** located in Surrey, British Columbia is a worldwide leading manufacturer and supplier of premium product systems and components for the global commercial vehicle industry. The product range includes axle and suspension systems, fifth wheels, couplers, kingpins, and landing gear legs. The following Full-Time career...

  • Receptionist/administrative Assistant

    1 day ago

    Surrey, British Columbia, Canada DIVERSEcity Community Resources Society Full time

    Job Title:Receptionist/Administrative AssistantStatus:Temporary, Full timeHours: 35 hours/weekSchedule: Monday - FridayGrid:10Wage: $ $28.75 (starting $25.05)Start Date: September 11, 2023End Date:March 31, 2024Date Posted: August 28, 2023Closing Date: Open until filledThe Opportunity:The Receptionist/Administrative Assistant, Front Desk provide a welcoming...

  • Receptionist/administrative Assistant

    2 months ago

    Surrey, Canada Bellson lighting Full time

    '''Overview: We are seeking a highly organized and detail-oriented individual to join our team as a Receptionist/Administrative Assistant. In this role, you will be responsible for providing exceptional customer support and performing various administrative tasks. If you have excellent organizational skills, strong communication abilities, and enjoy working...

  • Receptionist/administrative Assistant

    2 weeks ago

    Surrey, Canada Bellson lighting Full time

    '''Overview: We are seeking a highly organized and detail-oriented individual to join our team as a Receptionist/Administrative Assistant. In this role, you will be responsible for providing exceptional customer support and performing various administrative tasks. If you have excellent organizational skills, strong communication abilities, and enjoy working...

  • Receptionist/administrative Assistant

    4 weeks ago

    Surrey, Canada My Empower Therapy - Pediatrics Full time

    **Job Overview**: **Responsibilities**: - Greet and assist clients in a professional manner - Answer and direct phone calls, schedule and book in patients - Perform data entry tasks with precision and accuracy - File and maintain client documents both physically and electronically - Support all staff with clerical tasks as needed - Proofread documents for...

  • Receptionist/administrative Assistant

    1 week ago

    Surrey, Canada Commercial Mortgage & Equipment Financing Full time

    **East to West Leasing Ltd.**:Receptionist/Administrative Assistant **Location**:Surrey/Abbotsford **Employment Status**: Full Time **Department**: Administration/Sales-Support **About Us**: East to West Leasing is a full-service Financing firm that offers equipment financing services. Collectively, we bring over 30 years of experience in the respective...

  • Receptionist/administrative Assistant

    4 weeks ago

    Surrey, Canada WestStone Group Full time

    **RECEPTION/ ADMINISTRATIVE ASSISTANT JOB POSTING** - **Roles and Responsibilities**_ - Act as WestStone’s first point of contact - Answer phone calls with proper phone etiquette and redirect to the proper representative - Schedule courier deliveries and distribute incoming packages. - Schedule appointments and meetings for internal staff and external...

  • Receptionist

    2 months ago

    Surrey, Canada Fedewich and Witt Full time

    **Receptionist/Legal Assistant (Surrey)** **Fedewich & Witt Notary Corp.** **Salary**: $15.65-$23.90 per hour Flexible Language Requirement: - English not required Schedule: - Monday to Friday Ability to commute/relocate: - Surrey, BC: reliably commute or plan to relocate before starting work (required) **Education**: - Secondary School...

  • Receptionist and Administrative Assistant

    3 weeks ago

    Surrey, Canada Options Community Services Full time

    **We’re Hiring!** **RECEPTIONIST AND ADMINISTRATIVE ASSISTANT** **Job Status**:_Regular, Full-time_ **Hours of Work ** _35 hours per week_ **Program** _Administrative Services_ **Location ** _Surrey, BC_ Options Community Services is a non-profit registered charity providing social services primarily in Surrey, Delta, White Rock and Langley. We...

  • Receptionist/administration

    3 days ago

    Surrey, Canada iA Private Wealth Full time

    '''Duties''' - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls, take messages, and provide information to callers - Perform data entry tasks accurately and efficiently - Maintain and update files and records - Assist with clerical tasks such as photocopying and scanning documents - Schedule appointments and...

  • Receptionist/administrative Assistant

    1 day ago

    Surrey, British Columbia, Canada SAF-HOLLAND Canada Limited Full time

    About usSAF-HOLLAND Canada Limited located in Surrey, British Columbia is a worldwide leading manufacturer and supplier of premium product systems and components for the global commercial vehicle industry. The product range includes axle and suspension systems, fifth wheels, couplers, kingpins, and landing gear legs.The following Full-Time career opportunity...