Receptionist/administrative Assistant

6 days ago


Surrey, British Columbia, Canada DIVERSEcity Community Resources Society Full time

Job Title:
Receptionist/Administrative Assistant

Status:
Temporary, Full time

Hours: 35 hours/week

Schedule:
Monday - Friday

Grid:10

Wage:
$ $28.75 (starting $25.05)

Start Date:
September 11, 2023

End Date:
March 31, 2024

Date Posted:
August 28, 2023

Closing Date:
Open until filled

The Opportunity:

The
Receptionist/Administrative Assistant, Front Desk provide a welcoming space and assistant to DIVERSEcity clients. This position provides a variety of administrative and clerical assistance in an office setting.

Key Responsibilities:

  • Answers calls on a busy switchboard and redirects appropriately;
  • Greets clients in a professional manner and directs enquiries to the appropriate staff member or alternate agency;
  • Monitors visitor waiting area(s) and reports suspicious behavior. Documents unusual occurrences in a timely manner on the appropriate form;
  • Maintains indepth knowledge of DIVERSEcity programs to provide general information to the public as necessary;
  • Oversees volunteers and practicum students who are assigned to the front desk;
  • Maintains staff signin sheets and is aware of staff's whereabouts so as to efficiently deal with calls and client inquiries;
  • Ensures facility is welcoming, brochure racks and forms are well stocked, bulletin boards are current and a professional and safe atmosphere is maintained;
  • Opens and closes facility;
  • Performs clerical functions such as photocopying, scanning and faxing;
  • Performs administrative functions such as monitoring and purchasing supplies, data entry, updating documents, mail services, and archiving.
  • Assists program staff calling clients when seats are available, registers students and maintains the student records by opening and closing student files;
  • Supports the planning and execution of departmental events and training sessions by scheduling meetings, creating presentation materials, tracking attendance, and supporting team members to create content.
  • First Aid Attendant;
  • Other duties as required.
  • Completion of grade 12 and completion of up to one (1) year of business of office administration training;
  • Minimum 3years' experience in an office environment or a combination of education, training, and experience;
  • Exceptional written and oral English language communication skills;
  • Computer and internet skills, including Microsoft Office, iCare and other databases;
  • Minimum 50 WPM, typing speed;
  • Experience working in funded programs and nonprofit, preferred;
  • Second language an asset;
  • Ability to work independently and collaboratively in a dynamic group environment.
This position requires union membership. A Criminal Record Check is a requirement of employment.

APPLICATION REQUIREMENTS:

ADDITIONAL INFORMATION:

About DIVERSEcity


We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.



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