Office Administrator

6 months ago

Sherwood Park, Canada Arrow Transportation Systems Inc. Full time

Overview:
Over 100 years in business, the Arrow Group of Companies has led the way in developing service focused transportation solutions by working with a broad range of customers, hauling a wider variety of products, and expanding our presence throughout Canada and the United States. Arrow is an industry leading transportation, distribution and materials handling organization.

Arrow Reload is looking for an **Office Administrator & Shipping Assistant** to join us and become part of the Arrow team at our Sherwood Park Division in Edmonton.
- For more information please visit _Arrow Careers_

We Offer:
**To expidite the hiring process, please click on the following link and complete the assessment**:Wonderic Assessment**
- Competitive Compensation
- Full extended medical benefits for you and your dependents/family - includes dental, pharmaceutical, paramedical, vision care, life insurance, disability insurance, health spending account and more - 100% paid by Arrow
- Pension matching program
- Shift: Monday-Friday; 7:30am-4:00pm
- The stability of a 100+ year old company and the spirit of an innovative and entrepreneurial organization

**Responsibilities**:
Major Responsibilities include:

- Code, total, batch, enter, verify and reconcile transactions such as accounts payable, receivable, payroll, purchase orders, invoices, petty cash transactions and bank statements in the appropriate computer systems.
- Calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements, lease operator statements and other financial statements using computerized and manual systems.
- When conducting oneself at the division and while reviewing employee and other paperwork, ensure full compliance with safety policy and procedures. When required bring potential safety compliance gaps to the attention of the Division Manager.
- Follow all workplace safety policies and compliance regulations participate in identifying hazards.
- Comply with all rules and regulations, protocols and established metrics.
- Prepare analysis and/or reports as required by division, internal and/or external customers.
- Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e. required Teamsters paperwork where applicable).
- Ensure all files are organized and maintained and all office processes are streamlined for most efficient and effective operation.
- Order office supplies, service office equipment and arrange for servicing in the case of major repairs.
- Provide internal and external customer service excellence
- Perform clerical duties such as word processing, maintaining filing and record systems, faxing and photocopying.
- Process incoming and outgoing mail.
- Respond to telephone, in person or electronic enquiries or forward to appropriate person.
- Provide general information to clients and the public.
- Book travel, meetings and other appointments.
- Manage inbound truck appointments.
- Assist shipping/receiving department with daily tasks and inbound/outbound paperwork.
- Problem solve for casses of missing documents, shipments, deliveries, inventory discrepencies etc.
- Assist in operations administration and other operating duties as required.

You Possess:

- Understanding of and experience with the accounting cycle i.e. Accounts Payable, accounts receivable and payroll, month end and year end processes
- Relevant post secondary courses, diploma, or degree is an asset
- Excellent alphanumeric typing skills
- Demonstrates strong communication skills both verbally and written
- Strong work ethic and positive team attitude
- Organizational skills and keen attention to detail
- Strong concern for the accuracy and quality of work
- Internal and external customer service skills
- Problem-solving ability
- Proven Initiative
- ** Embodies Arrows Core Values: Safety, Responsibility, Quality, Teamwork, Integrity and Fun**
- Great People Work Here_

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