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Office Manager

1 month ago

Vancouver, Canada Service Corporation International Full time

Hamilton Harron & Vancouver Memorial Services Crematorium CemeteryManages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere.

**JOB RESPONSIBILITIES**
- Will work at both Hamilton Harron Funeral Home and Vancouver Memorial Services performing all Office Manager duties including but not limited to:
**Accounting Function Oversight**
- Collections of all accounts receivable
- Verifications and payments of all accounts payable invoices
- Controls of receipt and deposit of cash payments received
- Maintains petty cash account and disburses the same in accordance with company policies and procedures
- Reconciliations of all accounts
- Cash advance checks
- Same Day Check requests
- Bank deposits
- Verifies/audits cash disbursement reports
- Tracks Capital Expenditure Authorizations (CEAs)

**Operational Activities**
- Orders supplies for the office and completes inventory counts
- Coordinates the processing of orders and receipt of all merchandise orders
- Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation
- Completes various funeral/cemetery reports and files accurately
- Supports Sales as necessary requiring an understanding of JD Powers
- Assures compliance with all Company policies and procedures to include
- Sarbanes Oxley (SOX) audit
- Interment Verification Training (IVT) audits
- Day Sales Outstanding’s (DSO) related to financial and administrative areas
- Assists in preparing and/or overseeing all funeral/cemetery-related forms
- Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators
- Processes expense reports
- Updates General Price Lists (GPLs)
- Assists with funeral services and “Making Everlasting Memories” (MEMs) as needed
- Coordinates daily activities with business unit as well as other departments
- Trains associates in the proper administration of policies and procedures
- Services customers by interacting with families in a professional and compassionate manner
- Maintains and updates customer records
- Updates company website with current obituaries and ensures obituaries are placed in newspapers
- Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
- Behaves in a supportive way to enrich the work environment
- Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance
- Performs other duties as assigned

**Minimum Requirements**:
**Education**
- High school diploma, GED or completion of a diploma-training program at a college or technical school

**Experience**
- Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required

**Knowledge, Skills and Abilities**
- Excellent communication skills both orally and in writing
- High level of compassion, integrity, and confidentiality
- Problem solving skills, with the ability to multi-task and set priorities
- Must be flexible and able to function in a face-paced environment
- Professional Dress is required when in contact with families.
- Sitting continuously for many hours per day, up to 6 hours per day
- Climbing stairs to access buildings frequently
- Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
- Working beyond “standard” hours as the need arises
- Cemetery/Crematorium duties will be done when needed

**Pay Rate**
- $24-26/hr

**Job Types**: Full-time, Permanent

Pay: $24.00-$26.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Office management: 3 years (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (required)

Ability to Commute:

- Vancouver, BC V5W 2Z1 (required)

Work Location: In person