Office Manager

7 days ago


Vancouver, Canada Arrow Transportation Systems Inc. Full time

**Overview**
Arrow Transportation Systems Inc. (Arrow) is a leader in bulk commodity hauling, reload operations, freight management, logistics, consulting, and technology with operations in Canada and the U.S. We are looking for an **Office Manager** to join us and become part of our Arrow family in Vancouver, BC.

**We Offer**
- Competitive pay: $65,000 - $75,000 annually
- Full Benefits including dental, life insurance, pharmaceutical, vision care, chiropractor, massage, EAP, and more
- Full-time, permanent role
- Professional office setting
- 100% working at the office (Suite 1300-999 W. Hastings Street Vancouver, BC V6C 2W2)
- Overtime may be required

**Responsibilities**

The primary role of the Office Manager is to support administrative and office operations, coordinate event planning, handle front reception, and provide support to the Executive Assistant as needed. The Office Manager must excel under pressure, manage multiple projects independently and as part of a team, and maintain a high level of professionalism. This role requires strict confidentiality and discretion in handling sensitive matters and reports directly to the Executive Assistant.
- Coordinate meetings, manage boardroom bookings, set up conference calls, and ensure meeting areas are clean and organized.
- Manage office calendars.
- Provide administrative support to the various departments as required, AR, AP and Accounting, etc.
- Responsible for all aspects of incoming and outgoing mail, couriers and shipments/packages.
- Continually research and streamline the most cost efficient and effective ways in which the office operates.
- Coordination (ordering and dissemination) of printed material such as division forms, business cards, stationery, annual calendars, etc.
- Manage the front reception between the hours of 8:30 am to 4:30 pm (M-F).
- Answer phones, forward calls, take messages and greet all visitors that come to the office in a courteous, approachable and professional manner.
- Provide coordination, organization and assistance to Executive Assistant and internal committees, including safety, office management, social events and company parties.
- Office support, including photocopying, filing, preparing of bound presentation books, etc.
- Manage all aspects of weekly, seasonal and annual building maintenance, including cleaning, recycling, security, etc.
- Ensure supplies are sufficiently and appropriately stocked in office for kitchen, cleaning,
- Office supplies, etc., as well as maintaining an orderly and clean staff room
- Ensure all office equipment is always ready for use (filling photocopiers with paper, ensuring color cartridges are on hand, calling repair companies, etc.)
- Assistance and support for all Divisions as needed.
- All other duties as assigned.

**You Possess**
- Secondary education graduation or equivalent required; relevant post-secondary degree or diploma is an asset.
- Minimum of 1 year of administrative experience in an office setting
- Previous event and Food/Beverage experience required
- Internal and external customer service skills
- Strong concern for the accuracy and quality of work
- Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment
- Demonstrates strong communication skills both verbally and written
- Strong work ethic and positive team attitude
- Problem solving ability and proven initiative
- Organizational skills and keen attention to detail
- Strong safety mindset
- Quality oriented
- Needs to be responsible, accountable and dependable

**How to Apply**

**Job Types**: Full-time, Permanent

Pay: $65,000.00-$75,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person


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