Office Manager
6 days ago
**_BIS Safety Software_** is an innovative technology company providing industry-leading software for the safety sector. Since 2006, we've been committed to innovation and building strong client relationships. We are seeking a detail-oriented, **Office Manager **to work in our Sherwood Park office for a maternity leave coverage.
**About the role**
We are seeking a **highly organized** and **proactive** Office Manager** **to join our team. The primary focus of this role will ensure the **smooth operation of our day-to-day activities**, and will involve a wide range of responsibilities including facility management, vendor and contractor coordination, logistics management for equipment and technology needs, collaboration with various departments on projects, and active participation in employee engagement and company culture initiatives. If you have** excellent communication skills**, the ability to **multitask efficiently**, and a **strong problem-solving aptitude** - this role is for you
This is an **in-person** role based out of our Sherwood Park, AB office.
**You might be the right fit if you**:
- ** Project Leadership**: Having experience successfully leading and managing large, multifaceted, multidisciplinary projects.
- ** Cross-Departmental Collaboration**: Bringing experience working with cross-departmental teams.
- ** Listening and Problem-Solving Skills**: Demonstrating strong listening and problem-solving abilities.
- ** Adaptability**: Thriving in ambiguity and enjoying learning new information, software, and skills.
- ** Attention to Detail**: Being meticulous with details and organization.
- ** Compliance Research**: Being naturally driven to perform extensive research to identify and ensure compliance with applicable laws.
- ** Communication Proficiency**: Possessing great communication skills, both written and verbal, including strong proofreading and editing capabilities.
- ** Technological Aptitude**: Showing strong technology skills with the ability to learn new technology quickly.
**In this role, you'll be expected to**:
- ** Facility Management**: Taking the lead on all all office/building needs, including the coordination of needed supplies and equipment, arranging repairs and maintenance, managing assets and ensuring the necessary insurance and service contracts are in place
- **Administrative Responsibilities**: Provide administrative support to the entire team as needed. This will include tasks such as arranging travel, working with couriers and deliveries, etc. to ensure our operation is running smoothly.
- ** Purchasing Management**: Responsible for the acquisition of materials and services, including supplier selection, contract negotiation, cost management, and quality assurance to support organizational operations and objectives.
- ** Vendor and Contractor Coordination**: Establish and maintain productive relationships with vendors and maintenance contractors. Oversee work to ensure quality and timeliness, and manage any disputes or concerns.
- ** Logistics and Equipment**: Collaborate with the IT department for the procurement, installation, and maintenance of office equipment and technology.
- **Project Coordination**: Collaborate with various departments to facilitate the smooth execution of ongoing projects. Ensure that all departmental needs are met in a timely and efficient manner.
- ** Employee Engagement and Culture**: Play an active role in organizing and executing employee engagement and culture building activities. Assist in planning and coordinating company events, workshops, and meetings.
- ** Reporting and Documentation**: Maintain accurate records and files related to office operations, vendor contracts, and maintenance schedules. Prepare reports on office expenditures and recommend cost-saving strategies.
- ** SharePoint Management**: Update and manage SharePoint content, ensuring training documents and team resources are current and accessible. Provide or coordinate training for team members on how to effectively use SharePoint for collaboration and information sharing.
**Qualifications we are looking for**:
- Proven experience in an office management, office coordinator, administrative support, or a similar role.
- Self-starting with the ability to work in a fast-paced environment and meet deadlines under pressure.
- Positive in your approach to work and eager to share ideas for improvement.
- Must be strong with Microsoft Office (e.g., SharePoint, Excel, Word, Teams).
Salary ranges are based on experience, reflecting the unique skillset each individual brings to the role.
- Job ID: #_T202412-06COC
**Why join us**
At BIS, we pride ourselves in being very entrepreneurial in nature. Our office is an open environment that lends itself to collaboration and organic learning. We integrate new ideas and best practices quickly when they further the development of our software and company. This flexibility is a key part of our culture and a reflection of ou
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