Administrative Assistant

4 days ago

Edmonton, Canada MacEwan University Full time

ADMINISTRATIVE ASSISTANT (ADMIN SUPPORT III)
- KIHÊW WACISTON INDIGENOUS CENTRE, STUDENT AFFAIRS**Competition No.** 23.07.195

**CATEGORY**

**SALARY**

**CLOSING DATE**
- Full-Time Continuing (35 hours per week)
MSA Band C (Steps 1-8): $21.87 - $31.80 per hour
August 20, 2023About Us
- MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
- Our comprehensive undergraduate university offers 59 programs to more than 18,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.Opportunity

kihêw waciston, MacEwan’s Indigenous Centre is seeking to fill a full-time continuing Administrative Assistant opportunity. Reporting to the department Supervisor, with accountability to the Director, Indigenous Initiatives, you will contribute to the success of the University’s mission by providing support services to the Indigenous Education Centre and Indigenous learners at MacEwan University.

Key responsibilities include:

- Processing financial transactions for the department, including accounts payable, accounts receivable, purchasing and reconciliation;
- Generating and maintaining marketing and communication materials within the University and surrounding communities;
- Maintaining databases and distribution lists of internal stakeholders, Indigenous learners, Indigenous education offices, and Indigenous support agencies;
- Producing and distributing monthly newsletters;
- Collaborating with web services to maintain the department’s website;
- Assisting with event coordination and logistics;
- Assisting in booking and managing centralized calendars and initial consultation appointments for Elders and Knowledge Keepers;
- Managing office supplies and assets, and coordinating key-card requests, office moves, and tech support inquiries;
- Coordinating, preparing, and scheduling kihew waciston meetings, including arranging room bookings, preparing agendas and minutes;
- Coordinating logistics for guest speakers;
- Supporting positive relations with Indigenous communities, agencies and organizations;
- Providing information to the public regarding program information and student support services; and
- Supporting Indigenous ceremonies.

**SKILLS**
- Knowledge of basic financial processes;
- Strong attention to detail;
- Proficiency with Microsoft Office, Adobe Acrobat, and Google Drive;
- Excellent time management and organizational skills;
- The ability to effectively problem solve and prioritize multiple tasks;
- Strong written and verbal communication and interpersonal skills;
- The ability to exercise judgment and discretion;
- The ability to work well in a team environment;
- The ability to multi-task and work with mínimal supervision; and
- Knowledge and understanding of Indigenous culture.

**QUALIFICATIONS**
- A minimum of a diploma in office administration or business.
- A minimum of 3 years’ experience providing comprehensive administrative support.
- Equivalences may be considered.

**BENEFITS**

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

- Competitive base pay
- Generous vacation time
- Secure pension plan
- Flexible benefits package
- Continuous learning culture
- Opportunities for career growth

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