Office Administrator- Construction

4 weeks ago

Toronto, Canada Fer-Pal Infrastructure Full time

Reporting to the Office Manager, the Front Office Administrator undertakes administrative tasks as well as ensuring that the rest of the staff has adequate support to work efficiently. This includes working closely with our accounting and administrative teams by handling daily clerical duties.

**Responsibilities**:

- Manage the front reception and greet visitors.
- Perform office tasks, such as filing, printing, scanning, and copying.
- Must have great customer service experience.
- Interact with customers daily, and book appointments accordingly.
- Source and order all construction site related materials such as aggregates, toilets, bins, pole support, services, and paid duty etc.
- Keep a record of rental equipment and Vac Truck Orders.
- Schedule couriers - Domestic and International
- Issue Purchase Orders as required for various departments and maintain Purchase Order Dashboard(s)
- Receive packing slips and invoices into Vista - accounting software.
- Perform other general support/clerical duties and various tasks as required.
- Maintain office supplies and kitchen supplies.
- Maintain the literature shelf.
- Support the Office Manager with Claims - such as printing, copying files, collecting details etc.
- Able to work from 7:00am - 3:30pm or 9:30am - 6:00pm, and switches weekly.
- Must have own vehicle.

**Capabilities and Experience Required**
- Experience as an office administrator, office assistant, or relevant role.
- Post-secondary education in related field.
- Excellent knowledge of Microsoft Office Suite (Word, Excel, Outlook), and office management software (ERP etc.)
- Exceptional organizational and time management skills.
- Great attention to detail and high level of thoroughness.
- Excellent written and verbal communication skills.
- Great Customer Service Experience

Fer-Pal Infrastructure is an entrepreneurial leader in water-main rehabilitation services in North America. With a 30-year award-winning history of ensuring clean and safe water for municipalities in Canada and USA, Fer-Pal continues to grow rapidly as a result of our leading-edge team, innovative technology, and customer excellence.

This is an excellent opportunity to join a growing team and earn competitive hourly wages and additional rewards including employer paid health benefits, an RRSP contribution and matching program, overtime and per diems for travel, in-house training, and potential career advancement.

**Fer-Pal Company Mission**:
FER-PAL would like to create a long term, sustainable, continuously growing, well managed business.

FER-PAL will remain the predominant player in pipe rehabilitation - now and in the future.

FER-PAL must create and sustain a culture that prizes safety, family, quality products, workmanship, innovation, high profitability, professionalism, great customer service.

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