Administrative Assistant

2 months ago

Rocky Mountain House, Canada Christenson communities Ltd Full time

**Key Responsibilities**:

- Greet residents and guests with courtesy; direct visitors and answer inquiries.
- Handle incoming phone calls and direct them appropriately.
- Provide information on building services, neighborhood, and community amenities.
- Advocate for residents’ needs and requirements.
- Notify residents about maintenance or inspections.
- Manage activity signup sheets for the recreation department.
- Update and organize community information boards.
- Assist in managing the housekeeping schedule.
- Maintain work orders and purchase orders.
- Inventory, order, and manage office supplies.
- Book, track, and report guest suite rentals and common areas.
- Perform general reception duties.

**Minimum Educational/Experience Requirements**:

- High School Diploma required.
- Post-secondary education or equivalent administration training/experience is an asset.
- Minimum of two years of office administration experience.

**Proven Skills/Demonstrated Abilities**:

- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Intermediate knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint).
- Strong customer service focus.
- Promote a positive team spirit and company image.
- Proven organizational, multi-tasking, and priority management skills.
- Handle sensitive and confidential assignments with tact and diplomacy.
- A caring attitude.

**Benefits**:

- Health Insurance
- Dental Insurance
- RRSP Matching
- Employee Assistance Program (EAP)
- Short-Term Disability
- Paid Time Off
- On-Site Parking

**Other Bona-Fide Occupational Requirements**:

- A current and clear Criminal Records Check with the vulnerable sector is required.

**Disclaimer**:
This job description outlines representative responsibilities and specifications of the position and may not encompass all duties. The incumbent may perform additional duties as assigned. A review and update of this job description will occur during the yearly performance review.

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