Special Events Coordinator
2 weeks ago
**Job description**
Special Events Planner
**Position Title**: Special Events Planner
**Reporting to**: Executive Director, Carolyn Luistro
**Position Start Date**:May 13, 2024
**Position End Date**:August 30th 2024
**Days / Hours of Placement**:35 hours weekly; during office hours
**Hourly Wage**: $16.55 per hour
**Position Specialties**: Special Event Planning
Job Title: Special Events Program Planner
About Hamilton Road situated to the southeast of the Downtown Core, the Hamilton Road district extends along Hamilton Road from Adelaide to Highbury. The residential landscape within this area boasts a rich variety of housing styles, encompassing architectural creations spanning from the late 1800s to the period following World War II. Hamilton Road has a variety of unique businesses that serve the local population, as well as the rest of the City.
**Task and Responsibility**:
- Ensure smooth planning and execution of existing events
- Lead the creation of new events from concept to completion
- Create and manage budgets and track incurred expenses for individual events
- Ensure appropriate understanding of the specific needs of each event
- Manage the solicitation process for vendors and suppliers
- Secure all required contracts, invoices, proof of insurance and other documentation, as needed
- Book the appropriate room or venue for the scope of the event
- Book and scheduling appropriate entertainment for events
- Source budget appropriate and cost effective supplies, refreshments, catering and décor for events
- Recruit extra staff and volunteers for event support
- Supervise and direct paid and volunteer staff at event
- Establish and secure event set-up, take down and security requirements
- Establish and secure the audio-visual and digital needs
- Be on hand, as required, for duration of event and directly involved in setup, clean-up and
troubleshooting, to ensure the smooth execution of events
- Support the creation of event materials, such as, social media graphics, Powerpoint slides, posters,
flyers, signage etc.
- Provide post-mortem report at end of the event on budget vs. actual expenses and suggest
improvements to upcoming events
- Attend weekly Sub-Committee meetings and take notes
Other Tasks as assigned
Must be able to meet all the criteria of Canada Summer Jobs:
- Are a Canadian citizen or a permanent resident or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent resident status are not eligible).
- Are legally entitled to work in Canada (have a valid social insurance number).
- Are between 16 and 30 years of age inclusively at the start of employment.
Application question(s):
- Are you a Canadian citizen or a permanent resident or have refugee status in Canada
- Are you legally entitled to work in Canada (have a valid social insurance number).
- Are you between 16 and 30 years of age inclusively at the start of employment
- Are a high school, college, CEGEP, or university student.
Work Location: In person
Application deadline: 2024-04-30
Expected start date: 2024-05-13
**Job Type**: Part-time
Pay: From $16.55 per hour
Expected hours: 25 per week
**Benefits**:
- Flexible schedule
Schedule:
- Day shift
- Monday to Friday
- Overtime
- Weekends as needed
Ability to commute/relocate:
- London, ON N5Z 1S6: reliably commute or plan to relocate before starting work (required)
**Education**:
- Master's Degree (preferred)
Work Location: In person
Application deadline: 2024-05-13
-
Event Rental Sales Coordinator
6 days ago
London, Canada A&B Event + Tent Rental Full timeA&B Event & Tent Rental is currently seeking a full time, energetic Event Rental Sales Coordinator for our busy event rental showroom in London, Ontario. **Company Profile** A&B Event & Tent Rental has been servicing the London community since 1969. We are a family owned and operated business that specializes in event rentals, including tents, tables,...
-
Event Attendant
7 days ago
London, Canada City of London Full time**Summary of Duties** Reporting to the Manager, Special Events, the Event Attendant is responsible for assisting with events and activities at various parks and facilities including set up and take down of events, controlling access to the facility and monitoring participants and spectators. This position works on site in a public facing fast paced...
-
Special Events Security Guard
6 days ago
London, Canada London Security Full time_Licensed Security Guard _ Must be available days, evenings and weekends. We are currently hiring for our special events division. Including a copy of your Ontario Security Guard License and Smart Serve Certificate will expedite the interview/hiring process. Come be part of our team. A team where you are valued and not just another number. **Basic...
-
Communications and Events Manager
7 days ago
London, Canada Youth Opportunities Unlimited Full time_**Be the best YOU!**_ - **Being a part of Youth Opportunities Unlimited (YOU) means you have a shared passion for supporting youth in reaching their full potential. YOU is a place where your unique background, perspectives, and talents are valued, and help innovate new program ideas to best support youth in our community.**_ - **You can make your impact...
-
London, Canada Huron at Western Full timeJob Posting**:Coordinator, Student Orientation and Events** Department: Student Engagement Reports to: Manager, Student Engagement Employee Group: Staff Salary Range: Support 4: $51,512 - $64,388 Hours of Work: 8:30am - 4:00pm The Coordinator, Student Orientation and Events is designed to support the organization with the implementation of events across the...
-
Special Events Development
6 days ago
London, Canada Hyland Cinema Inc. Full timeHyland Cinema is London's Independent Arthouse Cinema. **Please note all applicants must include a separate covering letter stating their knowledge of film and what specifically they can bring to this position** We will not review resumes without a covering letter.** We are looking for someone that has a _**strong knowledge of North American film**_ and _a...
-
Wedding & Special Event Dj
6 days ago
London, Canada DJ Tyco Entertainment Full time**Before you apply, please ensure you meet the following requirements**: 1. Are a Canadian Resident 2. Have a minimum of 5 years of Wedding DJ experience 3. Can play open-format (EDM, Pop, Hip Hop, Country, Throwbacks, Latin etc) 4. Are able to send a mix of what you would play during the peak wedding dance-floor hours 5. Are able to beat match and quick...
-
Outreach & Events Manager
4 days ago
London, Canada Epilepsy Southwestern Ontario Full timeThe mission of Epilepsy Southwestern Ontario is to enhance the lives of people who are affected by epilepsy and seizure disorders by providing a network of services that educate, support, and build community awareness. We are currently seeking a full-time **Outreach and Events Manager**. This is a contract position covering a maternity leave from February...
-
Company Branding
1 day ago
London, Canada Classic Fire + Life Safety Full time**C**ompany Description** Thank you so much for considering our company in your career search! Classic Fire + Life Safety is a leader in the fire protection and life safety industry because of our talented, knowledgeable, and motivated staff. We know that it is our people who make the difference, and we are looking to grow our team of passionate...
-
Communication and Marketing Events Coordinator
10 hours ago
London, Canada Western University Full time**About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...
-
Warehouse Manager
3 days ago
London, Canada A&B Event + Tent Rental Full timeA&B Event + Tent Rental is currently seeking an experienced full time Event Rental Warehouse Manager for our busy event rental store in London, Ontario. Company Profile A&B Event + Tent Rental has been servicing the London community since 1969. We are a family owned and operated business that specializes in event rentals, including tents, tables, linens,...
-
Convocation Coordinator
7 days ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: 13 **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
-
Alumni Engagement Coordinator
4 days ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level O **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
-
Event Volunteer
4 days ago
London, ON, Canada Pillar Nonprofit Network Full timeThe Volunteer Coordinator will oversee the volunteer management for the LLBK non-profit shopping event(s). Requirements include: 1. Be able to lift at least 25 pounds 2. Clear and confident communicator 3. Ability to delegate and lead a group of people 4. Be comfortable with large crowds 5. Efficient in data management and recording for...
-
London, Canada City of London Full timeFile Number: 597- Service Area: Neighbourhood and Community-Wide Services- Division: Recreation and Sport- Position Type: Casual- Employee Group: Casual- Job Close Date: 07 DEC 2023**Summary**: Summer programs provide children ages 4-12 the opportunity to improve self esteem, motor skills, creativity, and social skills through a variety of crafts, arts, and...
-
Event Specialist
4 days ago
London, Canada TechAlliance Full time**About Us** TechAlliance is the place for dreamers, innovators, and world-changing ideas. We empower world-class ventures and fuel growth in Canada’s innovation economy, while championing, coaching, and amplifying businesses, and fostering a vibrant technology community in Southwestern Ontario. You are a person who believes in disruptive innovation that...
-
Communications Coordinator
1 day ago
London, Canada Anishinabek Police Service Full time**Anishinabek Police Service** **OUR VISION** - Safe and healthy Anishinabek communities._ **OUR MISSION** - Anishinabek Police Service provides effective, efficient, proud, trustworthy and accountable service that ensures Anishinabek, and its residents and visitors are safe and healthy while respecting traditional cultural values and the protection of...
-
Events Staff, Western Mustang-summer 2023
2 weeks ago
London, Canada Western University Full time**About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...
-
Event Rental Sales Associate
2 weeks ago
London, Canada A&B Event + Tent Rental Full timeA&B Event & Tent Rental is currently seeking a full time, energetic sales associate for our busy event rental showroom in London, Ontario. **Company Profile** A&B Event & Tent Rental has been servicing the London community since 1969. We are a family owned and operated business that specializes in event rentals, including tents, tables, linens, chairs and...
-
Research Coordinator
7 days ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: 13 **About Western**: **About Us**: The Research and Development unit works to enable, manage, and promote the creation and dissemination of relevant research and learning materials addressing important management issues that are faced by leaders who act thoughtfully and with compassion...