Project Management Coordinator-edmonton

2 weeks ago


Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 54276
Ministry: Children and Family Services
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: March 19,2024
Classification: Program Services 2 (PS2)

**Salary**: $2,345.14 to $3,076.28 bi-weekly ($61,208 - $80,290/year)

A successful society is defined by its people and the opportunities available for them to participate fully and actively in all aspects of life and provide for themselves and/or their families. The Ministry of Children and Family Services fosters a society in which families are secure and resilient, individuals have safe, sustainable employment, vulnerable Albertans have the supports they require, and no one is left behind. You can be part of helping us make a difference.

**Role Responsibilities**:
Are you a self-motivated, detail-oriented, team player that is familiar with project management? Do you love challenging work and coming up with creative solutions to improve operational efficiencies? Here is a chance to reveal your talent.

**Key responsibilities**:
**1. Support the PPMO to implement and continuously improve the OPM Framework, which includes project, change and portfolio supports to the ministry.**
- Coordinate and assist with organizational capacity building events related to OPM processes, tools and roles.
- Gather information and data to inform decisions and improve work processes.
- Manage the material, improvements and use of the PPMO SharePoint Online Site.
- Work alongside information and knowledge management specialist to ensure information management best practices on project documentation.

**2. Support the PPMO to provide regular, relevant, and timely communications and reporting on strategic initiatives across the Ministry to inform decision making.**
- Communicate, schedule and track input to predictive cycles that requires contributions from PPMO team such as organizational reporting, reviews, planning, political cycles, and public reporting.
- Track and document workflow through all project phases and maintain accurate registers of CFS projects.
- Coordinate and assist in managing an accountable reporting process and tools for portfolio tracking and reporting. This includes collating and preparing reporting dashboards and summaries

**Role Description Cont'd**:
**3. Provide governance supports**
- Manage series of meetings, membership lists, requests for support, and participant access to key documents for multiple portfolios of projects across the ministry.
- Ensure information from the portfolios is captured and accurately reflected in PPMO documentation; Support the preparation and distribution of actions, information and updates.
- Maintain clear documents to convey governance structures, responsibilities, information flow, and supporting tools.

**4. Organize and **coordinate** PPMO unit operations**
- Review and organize unit related documents and inventories.
- Provide information, research, analysis, and advice to assist unit members on projects or initiatives, as needed.
- Aid in the on-boarding and off-boarding of unit and branch staff, including the acquisition and cost-tracking of contracted resources.
- Strive to represent the PPMO professionally through strong interpersonal skills and service attitude, attention to detail in all documents, and ensure information is consistent, accurate and appropriate

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
**Qualifications**:
**University graduation in a related field; no experience required.**

**Equivalency: Directly related (DR) education or experience may be considered based on**:

- 1 year of DR education for 1 year of experience; or
- 1 year of DR experience for 1 year of education.

**Assets and additional skills**:

- Experience with SharePoint Online is desirable.
- Project Management training or experience is desirable.
- Experience with governance, business planning & reporting cycles is desirable

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
- Refer to**Notes**:
**Hours of Work**:
36.25 hours per week, Monday to Friday: 8.15am to 4.30pm

**Locations**:
**Sterling Place Building, 9940 106 St, Edmonton, AB T5K 1C4**
- Working for the Alberta Public Service
- Public Service Pension Plan (PSPP)
- Management Employees Pension Plan (MEPP)
- Alberta Public Service Benefit Information
- Professional learning and development
- Research Alberta Public Service Careers tool
- Positive workplace culture and work-life balance
- Opportunity to participate in flexible work arrangements such as


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