Executive Assistant

3 weeks ago


Kitchener, Canada Conestoga Lodge Retirement Residence Full time

Overview:
The Executive Assistant will be responsible for overseeing the day-to-day administrative and operational processes of Conestoga Lodge Retirement Residence to ensure optimal organizational effectiveness and efficiency while working in collaboration with the Management team.

The Executive Assistant will execute day to day processes to ensure high quality care to our residents. The key responsibilities of the job include:
**Key Responsibilities**:

- Vibrant personality to engage with our residents and their families, and prospective residents in-person and on the phone;
- Greeting and escorting visitors and conducting tours, as needed;
- Liaise with management and staff on suggestions, issues or concerns with a goal to ensure a positive and productive workplace;
- Support payroll process, as required and prepare staff schedules;
- Onboard and orient new staff members;
- Manage evening and weekend receptionists’ performance and scheduling;
- Create, review, and amend office procedures and policies as required;
- Establish and maintain relationships with all key stakeholders (vendors as required) and external agencies (Retirement home regulatory bodies);
- Responsible for new Resident onboarding and maintaining Residents files
- Maintain adequate administrative coverage at all times;
- Write and record minutes for all meetings;
- Other duties as assigned.

**Key Qualifications and Skills**:

- Minimum of one year of applicable office administration and professional experience, preferably within a Retirement Home setting;
- Post-secondary education preferred with exceptional computer skills; must know all Microsoft Office, Outlook Applications, able to quickly learn payroll and other related systems, familiarity with Social Media and website changes.
- Excellent problem solving, analyses, and resolution skills;
- Ability to work effectively, demonstrate composure under pressure
- Exercise initiative and good judgement with the ability to multi-task;
- Adapt to and implement change and facilitate its acceptance by others.

**Job Type**: Part-time

Pay: $22.00-$24.00 per hour

Expected hours: 25 per week

**Benefits**:

- Company events
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- DCS / DEC (preferred)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2024-04-26
Expected start date: 2024-05-06


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