Part Time Office Administrator

2 weeks ago


Dartmouth, Canada Advanced Energy Management Ltd. Full time

Join a dynamic and growing team dedicated to operational excellence and teamwork. We’re looking for a motivated **Office Administrator** to support our Accounts Payable Coordinator and ensure seamless daily operations. If you’re interested in a part-time work, detail-oriented and excel in a collaborative environment, we’d love to hear from you

**Position Summary**:
As the Office Administrator, you will assist in the day-to-day activities of our Accounts Payable team, ensuring company invoices are accurately maintained and processed. You’ll also handle office administrative tasks and foster effective communication with vendors and employees.

**Key Responsibilities**:

- Office Administration:_
- Match and verify invoices to purchase orders, ensuring accuracy in purchasing and data entry.
- Support reconciliation of processed work by comparing entries and system reports to balances.
- Analyze invoices and expense reports to ensure accurate cost center allocations.
- Assist in printing supplier checks and verifying them against supporting documents.
- Help resolve discrepancies in purchase orders, contracts, invoices, or payments.
- Maintain accounting ledgers by verifying and posting transactions.
- Reconcile vendor accounts with monthly statements and related transactions.
- Ensure documentation is scanned, filed, and maintained as required.
- Calculate paid invoice requirements for accurate sales tax reporting.
- Ensure accounts payable cut-off is completed by the 7th day after month-end.
- Miscellaneous Tasks:_
- Order office supplies, including water refills, coffee, and cleaning products.
- Schedule and coordinate repair or maintenance work with service providers.
- Communication and Teamwork:_
- Communicate effectively with vendors and employees to resolve invoicing issues.
- Collaborate with the accounting team to ensure accurate invoice processing.

**Qualifications**:

- Successful completion or currently working toward completing post-secondary education in Business Administration, Accounting, Finance, or a related field.
- Advanced knowledge of MS Office Suite, especially Excel; experience with the Jonas system is an asset.
- Strong organizational skills and the ability to prioritize tasks in a fast-paced environment.
- Proven ability to analyze and resolve discrepancies efficiently and effectively.
- Excellent interpersonal and teamwork skills, with a focus on collaboration and problem-solving.
- Exceptional attention to detail and a strong desire to learn.
- Self-motivated with a strong work ethic and an interest in process improvement.

**What We Offer**:

- A supportive and collaborative work environment.
- Opportunities to grow your skills in finance and administration.
- Flexible part-time schedule to accommodate your education and work-life balance.

**How to Apply**:
We look forward to welcoming a passionate and detail-oriented Office Administrator to our team

**Job Type**: Part-time

Schedule:

- Monday to Friday

Work Location: In person



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