Medical Office Coordinator

3 months ago


Squamish, Canada Squamish Helping Hands Full time

**Job Posting: 2024 - 30**

**Internal & External**

**Position: Medical Office Coordinator - Primary**

**Care Clinic**

**Status: Regular Part-time**

**Work Site: Under One Roof**

**Hours: 32 Hours/week**

**Shifts: Monday 09:30am - 04:00pm**

**Tuesday 08:30am - 02:00pm**

**Wednesday 09:00am - 05:00pm**

**Thursday 11:00am - 05:30pm**

**Friday 11:00am - 04:30pm**

**Wage: Grid Level 12, Step 1**

**Posting Date: October 9, 2024**

**Closing Date: Open until position is filled**

This position is open to all Staff and evaluated in accordance with the Collective Agreement.

Squamish Helping Hands Society is an equal opportunity employer, committed to recruiting an
inclusive workforce that reflects the community we serve. We encourage applicants from diverse
backgrounds, including indigenous applicants, all genders, nationalities, and persons with
disabilities.

This position requires membership in the Union.

**Coordinator”. We thank and acknowledge all applicants and will proactively contact those**
selected for an interview.

**Background**:
Squamish Helping Hands Society, Sea to Sky Division of Family Practice, and a group of local
physicians established a primary care clinic at Under One Roof.

In this program, local physicians hold clinic hours on-site at Under One Roof, Squamish’s
supportive housing facility. The clinic aims to provide primary health care to those in our
community who are struggling with substance use, pain, mental illness, experiencing or having
experienced homelessness, and who face barriers to primary care.

Many of these vulnerable individuals in our community do not have a family physician and have
been affected by a plethora of societal inequities, discrimination, and lack of access to support
and services.

We aim to operate the clinic 3 half-days each week, with a physician and a medical office
coordinator on site.

**Job Summary**:
Reporting to the Integrated Participant Care and Resource Manager, the Medical Office
Coordinator duties will include keeping clinic running smoothly by scheduling appointments,
recording and filing medical records, communicating with Squamish Helping Hands Society staff
and other community providers.

The Medical Office Coordinator will oversee the day-to-day operations of the clinic, ensuring the
necessary equipment and supplies are in place, and procedures and guidelines are followed.

**Tasks**:

- Administrative Support: _
- Answer the phone and respond to messages, process incoming and outgoing mail
- Schedule appointments for patients, coordinate appointments with doctors and staff,

issue appointment reminders
- Coordinate referrals, lab work and follow up appointments with other medical

clinics/laboratories etc.
- Maintain patient notes, forms, records, documents, and statistical information
- Assist in the program evaluation, including the compilation of statistics
- Help prepare reports from databases and prepare materials for distribution
- Use Electronic Medical Record (EMR) system to keep patient information complete and

up to date, including entering appointments and uploading reports to patient files
- Fax patient referrals and diagnostic testing requests
- Help organize and summarize data and information
- Provide support for the use of EMR system to physicians and other staff if needed
- Coordinate maintenance of office equipment
- Coordinate the ordering of medical office and stationary supplies
- Support meetings with preparation of the agenda, minute taking or facilitation if needed
- Patient Service: _
- Provide supportive, trauma-informed service to patients
- Conduct patient intake such as collecting medical history and entering in the EMR
- Prepare patients for appointments
- Welcome patients and escorting them to the exam room
- Accompany visits as needed
- Provide information and coordinate care by liaising with Squamish Helping Hands Society

staff and other community service agencies and/or ministries
- Educate patients about resources and clinic procedures
- Clinic Duties: _
- Perform urinalysis screen/pregnancy tests
- Keep exam room clean and organized and prepare exam room for various appointments

(pap smears, complete physicals, laceration repair etc.)
- Prepare, label, and send out patient specimens for testing
- Monitor office and exam room inventory of supplies and place orders as necessary
- Assist with the maintenance of office equipment

**Education, Training and Experience**:

- Grad 12 plus post-secondary courses in office administration - MOA diploma is an asset
- Two (2) years related experience or the equivalent combination of education, training and

experience
- Level 1 First Aid Certificate
- Driver’s License
- Previous EMR experience is an asset
- Knowledge of, or experience with MSP, ICBC and WCB billing codes and procedures is an

asset

**Skills and Abilities**:

- Strong computer/technology skills: proficiency in MS 365, ability to learn and use the EMR

system, ability to train oth



  • Squamish, Canada Squamish Helping Hands Society Full time

    Be part of our inspiring mission-driven team at Squamish Helping Hands Society—we are a registered charity operating in the Sea to Sky region, based in Squamish. We believe in being part of a community where everyone matters, and where housing and access to food are human rights. Our ever-growing team is looking for a **Medical Office Coordinator.** In...


  • Squamish, Canada Sea To Sky Community Services Society Full time

    **Location**:Squamish - Foundry **Nature of position**:Casual **Hours of Work**:On call; office hours are **Compensation**:$25.95/hr Mon-Fri 9am-5pm **Position posted on**:January 10, 2025 **ABOUT SSCS**: Founded in 1978, Sea to Sky Community Services (SSCS) is one of BC’s most respected and established community service organizations. We operate within...


  • Squamish, Canada Squamish Helping Hands Society Full time

    Education: Other trades certificate or diploma - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Greet people and direct them to contacts or service areas - Obtain and process information required to provide services - Order office supplies - Schedule and confirm appointments - Maintain work records and logs - Perform...


  • Squamish, Canada Squamish Nation Full time

    **As per the British Columbia Provincial Health Authority, all employees working in regulated and unregulated health services are required to provide a Vaccination Record and to be fully vaccinated against COVID-19 and the Flu virus as a condition of employment.** **PERMANENT FULL-TIME **POSITION IN SQUAMISH VALLEY** **CLOSES: Open Until Filled** - **...


  • Squamish, Canada Backcountry Brewing Full time

    Office & HR Coordinator People - Prepare HR documentation including but not limited to offers of employment, employee change forms, and compensation adjustments. - Support managers in the use of performance management systems, and the relevant documentation for salary increases. - Assist with research on best practices, developing HR policies, creating, and...

  • Chief Officer

    7 months ago


    Squamish, Canada Bridgemans Services Group Full time

    **Chief Officer** **Position Information** Primary Location: Onboard MV Isabelle, alongside in Squamish B.C (Woodfibre Rd, Squamish, BC V0N 1T0) Employee Status: Rotational No. of Vacancy: 2 Company Operating Name: Bridgemans Crew Management Ltd. Business Address: 2512 Yukon St, Vancouver, BC V5Y 0H2 Terms of Employment: Rotational schedule for...


  • Squamish, Canada ALPENLOFTS VETERINARY HOSPITAL Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Clinic **Tasks**: - Interview patients to obtain case histories - Schedule and confirm appointments - Complete insurance and other claim forms - Perform general clerical work, such as order supplies and maintain inventory - Determine and...


  • Squamish, Canada ALPENLOFTS VETERINARY HOSPITAL Full time

    **JOB REQUIREMENTS**: **Education**: - Secondary (high) school graduation certificate **Experience**: **Work setting**: - Clinic **Tasks**: - Interview patients to obtain case histories - Schedule and confirm appointments - Complete insurance and other claim forms - Perform general clerical work, such as order supplies and maintain inventory - Determine...


  • Squamish, Canada ALPENLOFTS VETERINARY HOSPITAL Full time

    **JOB REQUIREMENTS**: **Education**: - Secondary (high) school graduation certificate **Experience**: - 1 year to less than 2 years **Work setting**: - Clinic **Tasks**: - Interview patients to obtain case histories - Schedule and confirm appointments - Complete insurance and other claim forms - Perform general clerical work, such as order supplies...


  • Squamish, Canada District of Squamish Full time

    _The District of Squamish is located in the unceded traditional territory of the Skwxwú7mesh Úxwumixw (Squamish _ - Nation). We offer gratitude to the Skwxwú7mesh People who have lived on these lands since time immemorial. _ **External Job Posting** **Position**:Recreation Booking and Office Services Coordinator** **Status**: Temporary Full-Time...


  • Squamish, Canada Blueline Contracting Full time

    **PROJECT COORDINATOR - **CONSTRUCTION SUPERVISOR** **ABOUT BLUELINE CONTRACTING**: We have been building quality, high performance custom homes in the Sea to Sky region since 2009. Intentionally, we focus on a select number of projects per year, allowing our team to focus on the projects at hand, and the attention to detail required to deliver the caliber...

  • Office Administrator

    7 months ago


    Squamish, Canada Tasu Construction Ltd. Full time

    Tasu Construction is looking for a motivated team player to join our construction team as the Office Administrator for an up-and-coming remote installation and modular construction company. The Company oversees several construction projects at any given time with our core focus being modular construction in the workforce accommodation industry. The Office...


  • Squamish, Canada LandSea Camp Services Full time

    Starts as soon as possible Language: English Job Location: Squamish, BC The Company is looking for motivated team player to join our construction team as the Office Administrator for an up-and-coming remote installation and modular construction company. The Company oversees several construction projects at any given time with our core focus being modular...


  • Squamish, Canada Garibaldi Veterinary Hospital Full time

    Do you pride yourself on delivering exceptional customer service? Are you organized, detail-oriented, and passionate about animals? We are seeking a dedicated Client Care Coordinator to join our exceptional team and provide outstanding support to our valued clients. As a Client Care Coordinator, you will be our clients' first point of contact, providing...

  • Office Administrator

    7 months ago


    Squamish, Canada SOLscapes Landscape Design Inc. Full time

    **Job Title**: Administrative Assistant Solscapes Landscaping **Location**: Squamish BC **Company Description**: Solscapes is a thriving landscaping company dedicated to creating beautiful and ecologically sustainable outdoor spaces for our clients. With a focus on quality, creativity, and professionalism, we offer a range of landscaping services including...

  • Moc

    7 months ago


    Squamish, Canada Squamish Helping Hands Full time

    **Medical Office Coordinator - Primary Care Clinic** Squamish Helping Hands Society is a registered charity providing food, shelter and support services to individuals and families in the Sea to Sky region who are living with or threatened by homelessness and who also might be struggling with mental health and addictions. We believe in being part of a...


  • Squamish, Canada Doc Braces Full time

    Mountain Orthodontics has an exciting part-time opportunity! We are looking for a talented Patient Service Coordinator to join our Squamish, BC location.. Canadian Orthodontic Partners provides support services to Mountain Orthodontics and our national network of community-based clinics in delivering personalized Orthodontic treatment. We provide an enhanced...

  • Office Administrator

    4 months ago


    Squamish, Canada Sea to Sky Hotel Full time

    **Job Overview** **Duties**: - Manage office supplies and equipment inventory - Coordinate and schedule meetings and appointments - Handle incoming and outgoing correspondence - Assist in preparing reports and presentations - Maintain electronic and paper filing systems - Supervise administrative staff and allocate responsibilities - Ensure office policies...


  • Squamish, Canada Skin Focus Full time

    **Our Story**: Skin focus is an established medical aesthetic clinic located in Squamish, BC offering a unique experience with the most qualified and passionate team of doctors and aestheticians in the industry. We are dedicated to helping our clients achieve healthier looking skin by treating the body as a whole, combining external skin therapies with...

  • Security Officer

    2 weeks ago


    Squamish, Canada Blue Empire Security Inc. Full time

    **About Us** **Blue Empire Security Inc.**is a locally owned and operated company. We are focused on serving the Sea To Sky Corridor with locally based officers. Our service is built around providing high quality and specialized guard services with ongoing support to our clients and officers. We bring a fresh approach to specialized security and offer...